Solicitation
657-26-102JC FCA Replace Various Roofs on BLDG 1, JC
Department of Veterans Affairs
AI summaryThe solicitation says it is a 100% set-aside for service-disabled veteran-owned small businesses (SDVOSBs), while SAM.gov shows no set-aside. Veterans Affairs (VA) Network Contract Office 15 wants the Ambassador Suite and Main Lobby of Building 1 at its St. Louis, Missouri, medical center renovated within 330 calendar days (solicitation 36C25526R0167). The response due date is November 4, 2026, 2:00 PM Central, and the lowest-priced proposal that passes pass/fail technical checks wins. More in the summary
A newer version of this notice was posted Oct 26, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 23, 2026. The notice was amended Oct 26, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 2 of 12 attachments weren't read (Sign in Sheet.pdf, P09 657-24-111JC DRAWINGS.pdf). Check the attachments on SAM.gov.
The solicitation says it is a 100% set-aside for service-disabled veteran-owned small businesses (SDVOSBs), while SAM.gov shows no set-aside. Veterans Affairs (VA) Network Contract Office 15 wants the Ambassador Suite and Main Lobby of Building 1 at its St. Louis, Missouri, medical center renovated within 330 calendar days (solicitation 36C25526R0167). The response due date is November 4, 2026, 2:00 PM Central, and the lowest-priced proposal that passes pass/fail technical checks wins.
Who can bid (5)
- Be a service-disabled veteran-owned small business (SDVOSB), certified in SBA VetCert and registered in SAM.gov from the proposal due date through award; joint ventures must meet the same rule.
- Have filed the VETS-4212 report (annual federal contractor veterans' employment report) for the preceding fiscal year.
- Bid alone or as a VA joint venture: other teaming arrangements are not considered.
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- Keep payments to firms that are not certified SDVOSBs (or certified veteran-owned small businesses) to no more than 85% of the amount paid by the Government, excluding materials (general construction).
- Be able to furnish a bid bond of 20% with the bid, then performance and payment bonds of 100% of the contract value before the notice to proceed.
How to submit: Email to Abby.Monroe2@va.gov and Matthew.Finley@va.gov; hard copies and fax are not accepted. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (13)
- Serious: Set-aside: SDVOSB only in the solicitation, none on SAM.gov. SAM.gov shows no set-aside, but the solicitation says only certified service-disabled veteran-owned small businesses can bid, and no teaming except VA joint ventures. Confirm with the contracting officer before spending time on a bid.
- Serious: Bid bond 20% with the bid; full bonds before work starts. A bid bond of 20% must come with the bid. After award, performance and payment bonds of 100% of the contract value are due before the notice to proceed (the order to start work).
- Serious: Missing papers make a proposal technically fail. The VA says leaving out the labor and material breakdown, the self-performed work calculation or the safety and environmental record form is a technical failure, so the proposal cannot win regardless of price.
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- Serious: Signed subcontracting certification required; limit is 85%. Offers without the signed Veterans Affairs Acquisition Regulation (VAAR) 852.219-75 certification are ineligible. Amendment 0001's revised form uses 85% for general construction; the earlier pre-bid outline says 75%.
- Serious: Experience and key-staff minimums are pass/fail. Under lowest price technically acceptable (LPTA) selection, the prime needs completed hospital-type projects, 15% self-performed on-site labor, and four named key staff with years of experience and 3 similar projects each.
- Worth checking: SAM.gov title says roof replacement; documents say renovation. SAM.gov's title reads Replace Various Roofs on BLDG 1, JC, but the description and solicitation cover renovating the Ambassador Suite and Main Lobby. SAM.gov also leaves the place of performance blank.
- Worth checking: Every amendment must be acknowledged. Amendments 0001, 0002 and 0003 are posted. Missing an acknowledgment on the Standard Form 1442 (SF 1442, the form you sign and return as your offer) may get the offer rejected.
- Worth checking: Occupied hospital with phasing and delivery limits. Deliveries and debris removal must finish by 7:30 AM Monday to Friday under infection control risk assessment (ICRA) rules. The contracting officer's representative (COR) can delay work 1 to 2 hours. Price assumes no downtime for VA staff moves.
- Worth checking: Asbestos abatement is in the scope. A July 2025 survey found asbestos in two materials. The survey says unsampled or new materials found during demolition must be sampled, which can add cost and time.
- Worth checking: Skylight leak not diagnosed. The project must fix leaking at the skylight, but the VA has not confirmed the cause or location, so a bidder prices the fix on a guess.
- Worth checking: State and local sales taxes must be in the price. Under Federal Acquisition Regulation (FAR) 52.229-3, sales or use taxes on construction materials go in the bid price. The Government will not accept a price change request for them after award.
- Minor: The site visit was Oct 7, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Minor: Buy American Act applies. Products you submit for approval generally must be American made.
Read from the notice and 10 attachments. 2 of 12 not read. Show which files.
- 36C25526R0167 0003.docx (read)
- 36C25526R0167 0002.docx (read)
- 36C25526R0167 0001.docx (read)
- 36C25526R0167.docx (read)
- Questions and Responses 1- 43 657-24-111JC.docx (read)
- REVISED CALCULATION OF SELF PERFORMED-SUBCONTRACTOR WORK_r 02.docx (read)
- REVISED 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING.docx (read)
- S04- Pre-bid visit agenda 657-24-111JC pdf.pdf (read)
- P09 657-24-111JC Specs Combined.pdf (read)
- ThinkForm_St. Louis VAMC Renovate Lobby_RBM Survey Report 1.pdf (read)
- Sign in Sheet.pdf: not summarized: open it on SAM.gov
- P09 657-24-111JC DRAWINGS.pdf: not read (it couldn't be opened): open it on SAM.gov
Full summary
What they want
- Renovate the Ambassador Suite (about 3,562 square feet, south side of Building 1) and the Main Lobby (2,308 square feet, east side) at the John Cochran VA Medical Center to improve patient access under the Americans with Disabilities Act (ADA), update finishes and improve patient circulation.
- Build a new aluminum-and-glass storefront vestibule with automatic sliding doors and an air curtain at the Ambassador entrance, rebuild its ramped entrance lobby, and replace the Main Lobby revolving door with an airlock of sliding and swinging automatic doors.
- Fix moisture and leaking at the existing skylight; the cause of the leak has not been confirmed.
- Do the general construction, alterations, mechanical, electrical and plumbing work, utility systems, fire protection, abatement and demolition the drawings and specifications show.
- Remove asbestos: 300 SF of linoleum backing (2% chrysotile) and 65 LF of pipe insulation (60% chrysotile). The Q&A says no lead abatement is required.
- Build temporary Main Lobby entrances: a code-compliant concrete pad and a scaffold-like structure with overhead cover, with an aluminum door and a VA-supplied cylinder lockset.
- Work in an occupied hospital in phases under infection control rules, move and store furniture and equipment, and provide the commissioning agent (the person who tests that systems work).
- Pay Davis-Bacon wages (federal construction pay rates) under wage determination MO20260080, Modification 2, Building, St Louis City.
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing) construction contract from a request for proposals, awarded by lowest price technically acceptable (LPTA) selection; one base-bid contract line item number (CLIN 0001)
- Period of performance
- 330 calendar days after notice to proceed (a bidder question noted 330 or 218 days; the posted answer says 330 days)
- Place of performance
- John Cochran VA Medical Center, 915 N Grand Blvd, St. Louis, MO 63106 (SAM.gov leaves the place of performance blank)
- Estimated value
- Stated construction magnitude: between $1,000,000.00 & $5,000,000.00
- How they'll choose
- Lowest price technically acceptable (LPTA): the lowest evaluated price among proposals that meet the acceptability standards on the non-price factors. The VA plans to award without discussions but may hold them.
- Offers due
- November 4, 2026, 2:00 PM Central (from the version posted Oct 23, 2026; amended since)
- How to submit
- Email to Abby.Monroe2@va.gov and Matthew.Finley@va.gov; hard copies and fax are not accepted
What they'll judge offers on
- Relevant Past Performance of Prime Contractor: 1 to 3 completed hospital or medical-facility construction contracts as prime, finished within 5 years
- Technical Construction Experience of Prime Contractor: 1 to 3 similar projects, with at least 15% of on-site labor self-performed
- Technical Qualifications of Proposed Key Staffing: resumes for project manager, quality control (QC) manager, safety officer and site superintendent
- Technical Construction Experience of Proposed Contractors, Manufacturers, Suppliers, Installers or Related Subcontractors (details not in the text read)
- Prime Contractor Safety Plan (details not in the text read)
What to include when you submit
- Email Part 1 (Technical Proposal) and Part 2 (Price Proposal) as attachments. Subject line: Solicitation 36C25526R0167 657-24-111JC FCA-Renovate Ambassador Suite & Main Lobby B1.
- Keep each email under 20 megabytes and label split emails 1 of 3, 2 of 3, and so on.
- Do not deliver the proposal to the Leavenworth VA Medical Center; it cannot be accepted there.
- Fill in Block 10 (SAM Unique Entity ID) and Blocks 14 through 20 of the Standard Form 1442 and acknowledge every amendment in Block 19, by Standard Form 30, or by a separate letter naming the solicitation and amendment numbers.
- Include the bid bond (offer guarantee), 20% of the bid per the pre-bid outline. The solicitation text says original bonds go by mail or courier to Leavenworth, KS with a copy emailed; the Amendment 0002 answer says bonds go electronically.
- Include the Calculation of Self-Performed and Subcontracted Work for each bid item, showing personnel and material costs by specification division.
- Sign and include the VAAR 852.219-75 certification on limits on subcontracting.
- Include a breakdown of labor and material costs by division for each bid item.
- Include the pre-award Contractor Safety and Environmental Record Evaluation Form.
- Past performance: send 1 to 3 completed construction contracts as prime contractor at a hospital or medical facility, finished within 5 years before the proposal. For each give name and contract ID, agency, award date and amount, completion date and final amount, scope, and one point of contact.
- Technical experience: send 1 to 3 similar projects under NAICS 236220 as prime or subcontractor, with at least 15% of on-site labor self-performed and work at an active, occupied hospital or medical facility (or explain why it is equivalent). Give percentage of labor self-performed.
- Key staff: send a resume for each of the project manager, QC manager, safety officer and site superintendent, each with 3 similar projects; no one person may fill more than two of these jobs. Project manager and site superintendent need 5 years; the safety officer needs 5 years and an OSHA 30 certificate (30-hour federal construction safety course), as does the superintendent.
- Also send the Contractor Safety Plan and the experience of proposed contractors, manufacturers, suppliers and installers; their exact content is in parts of the solicitation not read.
After award, you must have
- Provide the commissioning agent for the project. From Questions and Responses 1- 43 657-24-111JC.docx:
CxA excluded by AE. Commissioning agent to be provided by GC.
Not in the notice text
- Attached but not read: Sign in Sheet.pdf (scanned), P09 657-24-111JC DRAWINGS.pdf (too large), and only parts of 36C25526R0167.docx (56,234 of 198,308 characters), P09 657-24-111JC Specs Combined.pdf (28,117 of 1,000,000) and the ThinkForm RBM Survey Report. Check the full solicitation, drawings and specifications on SAM.gov.
- The details of evaluation Factors 4 and 5 (experience of proposed contractors and suppliers, and the safety plan), the bid guarantee text and the insurance requirements are in the part of the solicitation not read.
- The past performance and technical experience dollar thresholds are written as a range, $500,000.00 - $5,000,000.00; the exact minimum project size is unclear.
- Work hours, phasing durations and the temporary entrance layout are in the drawings and Specification 01 00 00, which were not fully read.
- Whether the pricing includes alternates is not stated; the instructions mention bid items 'including alternates'.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to Abby.Monroe2@va.gov and Matthew.Finley@va.gov; hard copies and fax are not accepted. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Solicitation
- Office
- 255-Network Contract Office 15 (36C255), Leavenworth, KS
- Product/service code
- Z2DA · Repair or Alteration of Hospitals and Infirmaries
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 236220)
- Versions
8 versions have been posted, newest first.
- Oct 26, 2026 · AmendmentDue Nov 4, 2026
- Oct 26, 2026 · AmendmentDue Nov 4, 2026
- Oct 23, 2026 · Amendment 0003 (this version)Due Nov 4, 2026
- Oct 21, 2026 · AmendmentDue Nov 4, 2026
- Oct 16, 2026 · AmendmentDue Nov 4, 2026
- Sep 23, 2026 · AmendmentDue Nov 4, 2026
- Sep 23, 2026 · SolicitationDue Nov 4, 2026 (changed)
- Aug 31, 2026 · PresolicitationDate Sep 15, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
657-24-111JC Renovate Ambassador Suite & Main Lobby Bldg 1 Amendment 003 Provide responses to questions numbers 44 and 45
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