Building 13 Stair and Roof Replacement at Castle Point VAMC

What they want

• Replace Building 13 roof (shingled, membrane and metal areas) and remove old roofing, including asbestos-containing tar layers
• Rebuild the partly demolished south exterior double stairway so people can exit the building
• Replace damaged brick and repair or replace mortar joints (tuckpointing) on the building facade, plus limestone repairs
• Do the work in two phases: Phase I stairs and roof, Phase II facade
• Protect the working medical center: infection control, interim life safety measures, dust control, fencing and scaffolding
• Write a work plan and schedule, and send all submittals and project communication through the VA's Autodesk Build (ACC) platform
• Get VA badges and pass background checks for all workers

What they'll judge offers on

• Responsive: complete bid sheet plus the required bid bond, certificates, VETS-4212 proof and acknowledged amendments
• Responsible bidder

What to include when you submit

• Questions go in writing to Daniel.barone@va.gov and must arrive by 10/14/2026 at 12:00 PM EDT
• Include the completed and signed bid sheet (Base Bid price for Item I)
• Include a bid bond on the correct forms (FAR 28.106-1); a bid guarantee of at least 20 percent of the bid price, up to $3,000,000, is required if the bid is over $150,000
• Acknowledge every solicitation amendment (amendments are posted on SAM.gov only)
• Include the signed FAR 52.225-2 Buy American certificate and the signed VAAR 852.219-75 limitations on subcontracting certificate; both must be received with the bid
• Include proof of compliance with VETS-4212 federal contractor reporting
• Bids must stay open for 120 calendar days after the bid due date
• Bid prices should not include New York sales tax on materials (the VA is exempt); the winner completes form ST-120.1 when buying materials
• Bid opening is run over Microsoft Teams (link and phone number are in section 2.1 of the IFB); the documents disagree on the opening date, so confirm with the Contracting Officer

You must have

• Must be a service-disabled veteran-owned small business: 100% SDVOSB set-aside This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set aside procurement.
• Registered in SAM.gov with a Unique Entity Identifier and verified/certified as an SDVOSB in the SBA certification search, both at bid time and before award In order to be eligible for award, Contractor must be registered in SAM (www.sam.gov) with a Unique Entity Identifier
• Size standard for NAICS 236220 is $45 million in average annual receipts The North American Industry Classification System Code (NAICS) is 236220 - Business size is $45 million.
• Annual VETS-4212 federal contractor report must be submitted with the bid Offerors must submit their annual Vets4212 Report.
• Bid bond (bid guarantee) with the bid, and performance and payment bonds after award If bid exceeds $150,000 a bid bond must be submitted.
• Limits on subcontracting: for general construction, you may not pay more than 85% of the amount the Government pays you to firms that are not certified SDVOSBs/VOSBs (cost of materials excluded); signed certificate due with the bid than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA
• Signed Buy American certificate (FAR 52.225-2) with the bid FAR 52.225-2 Buy American Act Certificate is a separate requirement. Document Attached to solicitation.
• Insurance: general liability of $500,000 per occurrence, automobile liability, workers' compensation, and employer's liability of at least $100,000; general liability must have no asbestos exclusion, shown before award General Liability: $500,000.00 per occurrences.
• Asbestos/hazardous material work to be performed by a Certified Industrial Hygienist (the sentence in the SOW is missing a word), and labs must be licensed Certified Industrial Hygienist.
• Workers need VA badges and background investigations (all positions are low risk, Tier 1) All positions fulfilling a task are Tier 1/Low Risk
• Must acknowledge all solicitation amendments CONTRACTORS MUST ACKNOWLEDGE ALL SOLICIATION AMENDMENTS.

Current contractor

No current contractor is named. The background says an earlier contract (620A4-21-107) could not finish the south stair renovation, and the design firm, Fellenzer Engineering LLP, is barred from winning this construction award.

Not in the notice text

• Exact award rule (for example lowest price among responsive, responsible bidders): the offeror instructions section is partly cut off in the text provided
• Performance and payment bond amounts and the number of days after award to provide them: the SF 1442 boxes cannot be read reliably
• Which bid opening date is correct: November 4 or November 14, 2026
• Liquidated damages, payment terms and other contract details in the cut-off middle of the IFB
• Detailed technical requirements in the 1,000,000-character specification manual (only the start and end were provided), including the asbestos spec (section 020800 is cited but not in the table of contents)
• Contents of the Flash Badge Process Notification and the Identification Card Process attachments (.doc files that could not be read)
• Full Dutchess County wage determination (middle left out) and the drawing details and quantities
• Whether a site visit is still possible by appointment now that October 6 has passed