Solicitation
657-24-111JC FCA-Renovate Ambassador Suite & Main Lobby B1
Department of Veterans Affairs
AI summaryOnly service-disabled veteran-owned small businesses (SDVOSBs) certified in SBA VetCert can bid. The Department of Veterans Affairs (VA), Network Contracting Office 15, wants a contractor to renovate the Ambassador Suite entrance and Main Lobby of Building 1 at the John Cochran VA Medical Center in St. Louis, Missouri, for a firm-fixed-price (FFP: one set price, whatever the work costs) contract. Work runs 330 calendar days after notice to proceed, the response due date is November 4, 2026 (an amendment moved it to Nov 4, 2026, 2:00 PM CST · 3:00 PM Eastern), and the award goes to the lowest-priced offer that passes the technical checks. More in the summary
A newer version of this notice was posted Oct 26, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 16, 2026. The notice was amended Oct 26, 2026. The due date moved from Nov 4, 2026 to Nov 4, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 2 of 8 attachments weren't read (Sign in Sheet.pdf, P09 657-24-111JC DRAWINGS.pdf). Check the attachments on SAM.gov.
Only service-disabled veteran-owned small businesses (SDVOSBs) certified in SBA VetCert can bid. The Department of Veterans Affairs (VA), Network Contracting Office 15, wants a contractor to renovate the Ambassador Suite entrance and Main Lobby of Building 1 at the John Cochran VA Medical Center in St. Louis, Missouri, for a firm-fixed-price (FFP: one set price, whatever the work costs) contract. Work runs 330 calendar days after notice to proceed, the response due date is November 4, 2026, and the award goes to the lowest-priced offer that passes the technical checks.
Who can bid (9)
- Be a service-disabled veteran-owned small business (SDVOSB) certified in SBA VetCert and registered in SAM.gov from the response due date through award; joint ventures must be certified too
- Teaming is limited to VA joint ventures; other teaming arrangements are not considered
- Furnish a bid guarantee (bid bond) of 20 percent of the bid price, capped at $3,000,000, with the proposal
Show all 9Show fewer
- Certify no more than three serious, one repeat or one willful OSHA (Occupational Safety and Health Administration) violation, or any EPA (Environmental Protection Agency) violation, in the past three years
- Have filed the VETS-4212 report (annual veterans employment report) for the preceding fiscal year
- Show 1 to 3 completed prime-contractor hospital or medical facility construction contracts within the past five years, at $500,000.00 - $5,000,000.00
- Show technical experience where you self-performed at least 15% of on-site project labor, using your own employees or those of other eligible SDVOSBs
- Name a safety officer with OSHA 30 training (certificate required) and 5 years of experience, plus a project manager, quality control manager and site superintendent (5 years, OSHA 30), with no one filling more than two positions
- Pay no more than 85% of the amount the Government pays you to firms that are not certified SDVOSBs (general construction limit set by Amendment 0001; materials are excluded)
How to submit: Email to Abby.Monroe2@va.gov and Matthew.Finley@va.gov, subject line "Solicitation 36C25526R0167 657-24-111JC FCA-Renovate Ambassador Suite & Main Lobby B1"; original bid bond mailed or couriered to Network Contracting Office 15 in Leavenworth, KS. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (14)
- Serious: 100% SDVOSB set-aside. Only certified service-disabled veteran-owned small businesses (alone or in VA joint ventures) can bid. SAM.gov shows no set-aside, but the solicitation states this one.
- Serious: Bid guarantee and project bonds required. A bid bond of 20% of the price (capped at $3,000,000) is due with the offer, then performance and payment bonds after award. A small firm needs bonding capacity.
- Serious: Missing items make a proposal technically unacceptable. The VA warns that leaving out requested information, the safety plan details, the self-performed work calculation or the safety record form fails the technical review, whatever the price.
Show all 14Show fewer
- Worth checking: Response due time differs: 2:00 AM or 2:00 PM. SAM.gov lists the response due date as November 4, 2026, 2:00 AM Central, but the solicitation says 2:00 PM CDT (also written CST). Confirm the time with the contracting officer.
- Worth checking: Bid bond timing is stated two ways. One section says the original bid guarantee is due within two business days after the contracting officer notifies you. Another says the original bond must arrive before the closing time. Ask which governs.
- Worth checking: Subcontracting limit changed to 85% by Amendment 0001. Amendment 0001 revises the worksheet and the VAAR 852.219-75 certificate to general construction, so you may pay no more than 85% to firms that are not certified SDVOSBs. The earlier version used 75% for special trade work, and the pre-bid agenda still says 75%.
- Worth checking: Strict key staff and experience rules. Offers need a project manager, quality control manager, safety officer and site superintendent with set years and similar projects. No one may fill more than two roles, and substitutions after award are limited.
- Worth checking: Safety and environmental record certification. Offers must certify a record with no more than three serious, one repeat or one willful OSHA violation, or any EPA violation, in the past three years. This applies to subcontractors too.
- Worth checking: The site visit was Oct 7, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Worth checking: Davis-Bacon wage rates apply. All labor is covered by the Davis-Bacon Act (federal minimum wage rates for construction trades); wage determination MO20260080 is in the solicitation.
- Minor: The site visit was Oct 7, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Minor: Work in an occupied hospital. The work happens in an active, occupied hospital building, and the safety plan must show how patient care is protected.
- Minor: Foreign construction materials unlikely to be accepted. The VA does not expect to accept foreign construction materials, so prices should assume American-made products.
- Minor: Amendments must be acknowledged. Failing to acknowledge Amendment 0001 or any other amendment is cause for rejecting the offer.
Read from the notice and 6 attachments. 2 of 8 not read. Show which files.
- 36C25526R0167 0001.docx (read)
- 36C25526R0167.docx (read)
- REVISED CALCULATION OF SELF PERFORMED-SUBCONTRACTOR WORK_r 02.docx (read)
- REVISED 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING.docx (read)
- S04- Pre-bid visit agenda 657-24-111JC pdf.pdf (read)
- P09 657-24-111JC Specs Combined.pdf (read)
- Sign in Sheet.pdf: not summarized: open it on SAM.gov
- P09 657-24-111JC DRAWINGS.pdf: not read (it couldn't be opened): open it on SAM.gov
Full summary
What they want
- Renovate the Ambassador entrance, entrance corridor and Ambassador Suite (about 3,562 square feet) and the Main Lobby (2,308 square feet) of Building 1
- Improve patient and ADA (Americans with Disabilities Act) access, fix moisture and leaks from the skylight, update finishes and improve patient circulation
- Replace the main entrance revolving door with an airlock vestibule of automatic sliding and swinging doors
- Build a new aluminum-and-glass storefront entrance vestibule with automatic sliding doors and an air curtain south of the existing one
- Do general construction, mechanical, electrical and plumbing work, fire protection, abatement, demolition and removal, with all supervision, labor, materials, equipment and testing
- Work in an active, occupied hospital building without hurting patient care
- At contract start-up, turn in a Schedule of Values (the price breakdown used for payments) and a construction schedule
- Contract type
- Firm-fixed-price (FFP), single base bid item (CLIN 0001)
- Period of performance
- 330 calendar days after notice to proceed; start work within 14 calendar days after receiving the notice to proceed
- Place of performance
- John Cochran VA Medical Center, 915 N Grand Blvd, St. Louis, MO 63106
- Estimated value
- Construction magnitude between $1,000,000.00 and $5,000,000.00
- How they'll choose
- Lowest price technically acceptable (LPTA): the VA awards to the lowest-priced offer that passes every technical factor; offers that fail cannot be chosen, whatever the price. Award is planned without discussions.
- Offers due
- November 4, 2026, 2:00 PM CT (solicitation); SAM.gov lists 2:00 AM Central (from the version posted Oct 16, 2026; amended since)
- How to submit
- Email to Abby.Monroe2@va.gov and Matthew.Finley@va.gov, subject line "Solicitation 36C25526R0167 657-24-111JC FCA-Renovate Ambassador Suite & Main Lobby B1"; original bid bond mailed or couriered to Network Contracting Office 15 in Leavenworth, KS
What they'll judge offers on
- Factor 1, Relevant Past Performance of Prime Contractor: 1 to 3 completed hospital or medical facility construction contracts as prime
- Factor 2, Technical Construction Experience of Prime Contractor: 1 to 3 similar projects, with at least 15% of on-site labor self-performed
- Factor 3, Technical Qualifications of Proposed Key Staffing: project manager, quality control manager, safety officer, site superintendent
- Factor 4, Contractor Safety Plan: for work in an active hospital
- Section 2.e also names Technical Construction Experience of Proposed Contractors, Manufacturer, Suppliers, Installer or Related Subcontractors, with no criteria given in the text read
- Price: every bid item priced, with a breakdown of labor and material costs by specification division
What to include when you submit
- Send two parts as email attachments: Part 1 Technical Proposal and Part 2 Price Proposal. Each single email must be under 20 megabytes; use several emails if needed and label them 1 of 3, 2 of 3
- Sign and return Standard Form 1442 (SF 1442, the construction offer form), front and back, with Block 10 (SAM Unique Entity ID) and Blocks 14 through 20 filled in
- Acknowledge every amendment, including Amendment 0001, in Block 19 of the SF 1442, by returning the signed amendment form, or by a separate letter
- Include the bid bond: a copy with the emailed proposal, and the original received at the Leavenworth, KS contracting office before the closing time
- Price the base bid item and give a breakdown of material and labor costs by specification division; add overhead, profit and bond costs after the subtotal
- Include the revised Calculation Worksheet for Self-Performed and Subcontracted Work, one form per bid item
- Sign and return the revised VAAR 852.219-75 certificate of compliance (limits on subcontracting)
- Include a certification of no more than 3 serious, 1 repeat or 1 willful OSHA violation, or any EPA violation, in the past three years; this applies to subcontractors too
- Past performance: 1 to 3 completed construction contracts for a hospital or medical facility as prime contractor, at $500,000.00 - $5,000,000.00, 100% completed within five years before the proposal date; give contract name and ID, agency, award and completion dates, amounts, scope and a point of contact
- Technical experience: 1 to 3 similar projects under NAICS 236220 (the construction category code for this buy) with the percentage of labor self-performed
- Key staff: a detailed resume for each of the project manager, quality control manager, safety officer and site superintendent, with at least 3 similar projects each; no one person may fill more than two positions
- Include a Contractor Safety Plan covering safety policy, discipline, training, protective equipment, incident reporting, emergency procedures and work around patients
- Do not deliver proposals to the Leavenworth VA Medical Center; faxed or hard-copy bids are not accepted
After award, you must have
- Provide performance and payment bonds after award (due no later than 10 days after award; the pre-bid agenda says 100% of contract value, due before the notice to proceed) From 36C25526R0167.docx:
FAR 28.102-1(a) requires performance and payment bonds for any construction contract exceeding $150,000.
Not in the notice text
- Drawings (P09 657-24-111JC DRAWINGS.pdf, too large to read) and most of the specifications (P09 657-24-111JC Specs Combined.pdf, only the start and end read) were attached but not read; Sign in Sheet.pdf is a scan with no readable text
- The middle of the solicitation (clauses and attachments, about 110,000 characters) was not read, so other terms may apply
- Answers to bidder questions are anticipated no later than October 21, 2026 but are not yet in the text read
- The solicitation says there are five evaluation factors but lists four; the fifth is not clearly stated
- The solicitation names Butler County, Missouri as the geographic area for hiring goals, although the work is in St. Louis
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to Abby.Monroe2@va.gov and Matthew.Finley@va.gov, subject line "Solicitation 36C25526R0167 657-24-111JC FCA-Renovate Ambassador Suite & Main Lobby B1"; original bid bond mailed or couriered to Network Contracting Office 15 in Leavenworth, KS. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 16, 2026
- Notice type
- Solicitation
- Office
- 255-Network Contract Office 15 (36C255), Leavenworth, KS
- Product/service code
- Z1DA · Maintenance of Hospitals and Infirmaries
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 236220)
- Versions
8 versions have been posted, newest first.
- Oct 26, 2026 · AmendmentDue Nov 4, 2026
- Oct 26, 2026 · AmendmentDue Nov 4, 2026
- Oct 23, 2026 · AmendmentDue Nov 4, 2026
- Oct 21, 2026 · AmendmentDue Nov 4, 2026
- Oct 16, 2026 · Amendment 0001 (this version)Due Nov 4, 2026
- Sep 23, 2026 · AmendmentDue Nov 4, 2026
- Sep 23, 2026 · SolicitationDue Nov 4, 2026 (changed)
- Aug 31, 2026 · PresolicitationDate Sep 15, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
657-24-111JC Renovate Ambassador Suite & Main Lobby Bldg 1 Amendment 001 see below for information
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