Solicitation
657-24-111JC Renovate Ambassador Suite & Main Lobby B1
Department of Veterans Affairs
AI summaryOnly Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) certified in the Small Business Administration's VetCert database, or joint ventures of such firms, can bid. The Department of Veterans Affairs (Network Contracting Office 15) wants a contractor to renovate the Ambassador Suite and Main Lobby of Building 1 at the John Cochran VA Medical Center, 915 N Grand Blvd, St. Louis, Missouri. It is a firm-fixed-price (FFP: one set price) construction contract lasting 330 calendar days after notice to proceed, with a stated construction magnitude of $1,000,000 to $5,000,000, awarded to the lowest price among technically acceptable offers. The response due date is November 4, 2026, 2:00 PM Central. More in the summary
A newer version of this notice was posted Oct 26, 2026. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. This summary may miss requirements: 2 of 12 attachments weren't read (Sign in Sheet.pdf, P09 657-24-111JC DRAWINGS.pdf). Check the attachments on SAM.gov.
Only Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) certified in the Small Business Administration's VetCert database, or joint ventures of such firms, can bid. The Department of Veterans Affairs (Network Contracting Office 15) wants a contractor to renovate the Ambassador Suite and Main Lobby of Building 1 at the John Cochran VA Medical Center, 915 N Grand Blvd, St. Louis, Missouri. It is a firm-fixed-price (FFP: one set price) construction contract lasting 330 calendar days after notice to proceed, with a stated construction magnitude of $1,000,000 to $5,000,000, awarded to the lowest price among technically acceptable offers. The response due date is November 4, 2026, 2:00 PM Central.
Who can bid (7)
- Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) in the SBA VetCert database and registered in SAM.gov from the proposal due date through award; joint ventures must be certified too
- Teaming arrangements other than VA joint ventures are not considered
- Bid bond (offer guarantee) of 20% with the bid
Show all 7Show fewer
- Prime contractor with at least one completed prime contract at a hospital or medical facility within the last 5 years
- Self-performed at least 15% of on-site project labor on the technical experience project examples
- Key staff: a safety officer with OSHA 30 training (certificate required) and 5 years as a safety officer, a project manager and site superintendent with 5 years each, and a quality control manager; each shows 3 similar projects
- Signed certificate that the firm will keep to the limits on subcontracting for general construction (85% in the revised clause)
How to submit: Email to Abby.Monroe2@va.gov and Matthew.Finley@va.gov, subject line: Solicitation 36C25526R0167 657-24-111JC FCA-Renovate Ambassador Suite & Main Lobby B1. Each email must be under 20 megabytes. Fax, hard copies and delivery to the Leavenworth VA Medical Center are not accepted.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
From the version posted Oct 26, 2026.
- Serious: SDVOSB set-aside: only certified SDVOSBs and VA joint ventures can bid. Firms not certified in SBA VetCert and registered in SAM.gov by the response due date, and teams other than VA joint ventures, are out. Check a SAM.gov registration.
- Serious: 20% bid bond with the bid, then 100% payment and performance bonds. A bid bond of 20% is needed with the offer, and bonds of 100% of the contract value follow after award, so a bonding company must be lined up first.
- Serious: Missing information makes the proposal technically unacceptable. Under lowest price technically acceptable, a proposal that leaves out a required item, such as an OSHA 30 certificate or the labor and material breakdown, cannot win on price.
Show all 11Show fewer
- Worth checking: Subcontracting limit shown as 85% in one place and 75% in another. The revised worksheet and clause from Amendment 0001 say 85% for general construction, while the pre-bid agenda says 75%; ask the contracting officer which governs.
- Worth checking: Four key staff roles with set experience and training. A project manager, quality control manager, safety officer and site superintendent each need listed experience on 3 similar projects, and one person can fill no more than two roles.
- Worth checking: Work in an occupied hospital with phasing. All building systems are critical, shutdowns need coordination with the VA's representative, and answers give a notice period of at least 21 days.
- Worth checking: Asbestos in floor backing and pipe insulation. A survey found asbestos in linoleum backing and pipe insulation, so abatement work and cost must be priced.
- Minor: The site visit was Oct 7, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Minor: Davis-Bacon wages apply. Davis-Bacon Act wage determination MO20260080 is attached, so labor must be priced at or above the listed rates.
- Minor: Sales and use taxes must be in the price. The Government says state and local sales or use taxes on construction materials must be included and no tax exemption is available.
- Minor: Evaluation factor count unclear. The instructions say five factors but list four in one place, and the pre-bid agenda calls the safety plan Factor 5; ask the contracting officer to confirm the factor list.
Read from the notice and 10 attachments. 2 of 12 not read. Show which files.
- 36C25526R0167 0003.docx (read)
- 36C25526R0167 0002.docx (read)
- 36C25526R0167 0001.docx (read)
- 36C25526R0167.docx (read)
- Questions and Responses 1- 43 657-24-111JC.docx (read)
- REVISED CALCULATION OF SELF PERFORMED-SUBCONTRACTOR WORK_r 02.docx (read)
- REVISED 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING.docx (read)
- S04- Pre-bid visit agenda 657-24-111JC pdf.pdf (read)
- P09 657-24-111JC Specs Combined.pdf (read)
- ThinkForm_St. Louis VAMC Renovate Lobby_RBM Survey Report 1.pdf (read)
- Sign in Sheet.pdf: not summarized: open it on SAM.gov
- P09 657-24-111JC DRAWINGS.pdf: not read (it couldn't be opened): open it on SAM.gov
Full summary
What they want
- Renovate the Ambassador entrance, entrance corridor and Ambassador Suite (about 3,562 square feet) to improve patient and ADA (Americans with Disabilities Act) access, circulation and finishes
- Rebuild the ramped Ambassador entrance lobby with a new aluminum and glass storefront vestibule, automatic sliding doors and an automatic air curtain
- Main Lobby (2,308 square feet): replace the revolving door with an airlock of automatic sliding and swinging doors, improve wayfinding and update finishes
- Fix the moisture and leaking at the existing skylight
- General construction, alterations, mechanical, electrical and plumbing work, fire protection, utilities, demolition and abatement as shown in the drawings and specifications; asbestos is identified in a survey and the answers say no lead abatement is required
- Work in an occupied hospital in phases, with temporary entrances, infection control, weather protection, and a commissioning agent supplied by the contractor
- At start-up, give the Government a Schedule of Values and a Construction Schedule
- Contract type
- Firm-fixed-price (FFP) construction contract; one base bid line (CLIN 0001, general construction)
- Period of performance
- 330 calendar days after notice to proceed (a question response confirms 330 days where documents showed 330 or 218)
- Place of performance
- John Cochran VA Medical Center, 915 N Grand Blvd, St. Louis, MO 63106
- Estimated value
- Construction magnitude stated as between $1,000,000.00 and $5,000,000.00
- How they'll choose
- Lowest price technically acceptable (LPTA): the lowest evaluated price among proposals that meet the acceptability standards wins; offers that are not technically acceptable cannot be selected, whatever the price. The VA intends to award without discussions.
- Offers due
- November 4, 2026, 2:00 PM Central
- How to submit
- Email to Abby.Monroe2@va.gov and Matthew.Finley@va.gov, subject line: Solicitation 36C25526R0167 657-24-111JC FCA-Renovate Ambassador Suite & Main Lobby B1. Each email must be under 20 megabytes. Fax, hard copies and delivery to the Leavenworth VA Medical Center are not accepted.
What they'll judge offers on
- Factor 1, Relevant past performance of the prime contractor: 1 to 3 completed prime contracts at a hospital or medical facility, finished within 5 years
- Factor 2, Technical construction experience of the prime contractor: 1 to 3 similar projects under NAICS 236220, with at least 15% of on-site labor self-performed
- Factor 3, Technical qualifications of proposed key staff: resumes for project manager, quality control manager, safety officer and site superintendent
- Technical experience of proposed contractors, manufacturers, suppliers, installers or related subcontractors
- Contractor safety plan
- Price: lowest evaluated price among acceptable offers, with a labor and material breakdown by specification division
What to include when you submit
- Send Part 1 (Technical Proposal) and Part 2 (Price Proposal) as email attachments; if split across emails, label them 1 of 3, 2 of 3 and so on
- Standard Form 1442 (SF 1442, the construction offer form) with block 10 (SAM Unique Entity ID) and blocks 14 through 20 filled in
- Acknowledge every amendment (0001, 0002 and 0003 are posted) in block 19, on a signed SF 30, or by separate letter; failing to do so may get the offer rejected
- Offer guarantee (bid bond) of 20% must come with the bid; a copy goes with the emailed proposal, and a question response says the bond is delivered electronically
- Calculation of self-performed and subcontracted work for each bid item, using the revised worksheet from Amendment 0001, with personnel and material/equipment costs broken down by specification division
- Completed and signed VAAR 852.219-75 certificate of compliance (the revised version from Amendment 0001)
- Pre-award Contractor Safety and Environmental Record Evaluation Form
- Factor 1: send 1 to 3 completed prime contracts with name and contract number, awarding agency, award date and amount, completion date and final amount, scope, and a point of contact
- Factor 2: send 1 to 3 similar projects with name and location, performance period, total cost, percent of labor self-performed, scope, and a point of contact; examples must be a dollar magnitude of at least $500,000.00 as the text gives it, and work at an occupied hospital or medical facility, or an explanation of why the work was equivalent
- Factor 3: a detailed resume for each key person; no one person may fill more than two of the four staff positions
- Contractor safety plan that meets the minimum standards for compliance
After award, you must have
- Payment bond and performance bond, each 100% of the contract value, due after award and before the notice to proceed is issued From S04- Pre-bid visit agenda 657-24-111JC pdf.pdf:
After award of the contract a Payment Bond and a Performance Bond in the amount…
Not in the notice text
- Parts of the solicitation (about 142,000 characters in the middle, including later factor details, the bid guarantee clause and clause text), the combined specifications and the survey report were left out of what was read; the drawings (P09 657-24-111JC DRAWINGS.pdf) and the sign-in sheet were attached but not read
- Full detail of the technical experience of proposed contractors, manufacturers, suppliers or installers, and of the contractor safety plan, is not in the text read
- The pre-award Contractor Safety and Environmental Record Evaluation Form is named in the pre-bid agenda; its content and where it is posted are not in the text read
- Insurance minimums are in the supplemental insurance requirements, which were not read
- Phasing details and the construction schedule are in drawings G-007 to G-010 and Specification 01 00 00, which were not read
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to Abby.Monroe2@va.gov and Matthew.Finley@va.gov, subject line: Solicitation 36C25526R0167 657-24-111JC FCA-Renovate Ambassador Suite & Main Lobby B1. Each email must be under 20 megabytes. Fax, hard copies and delivery to the Leavenworth VA Medical Center are not accepted. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Solicitation
- Office
- 255-Network Contract Office 15 (36C255), Leavenworth, KS
- Product/service code
- Z2DA · Repair or Alteration of Hospitals and Infirmaries
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 236220)
- Versions
8 versions have been posted, newest first.
- Oct 26, 2026 · AmendmentDue Nov 4, 2026
- Oct 26, 2026 · Amendment 0003 (this version)Due Nov 4, 2026
- Oct 23, 2026 · AmendmentDue Nov 4, 2026
- Oct 21, 2026 · AmendmentDue Nov 4, 2026
- Oct 16, 2026 · AmendmentDue Nov 4, 2026
- Sep 23, 2026 · AmendmentDue Nov 4, 2026
- Sep 23, 2026 · SolicitationDue Nov 4, 2026 (changed)
- Aug 31, 2026 · PresolicitationDate Sep 15, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
657-24-111JC Renovate Ambassador Suite & Main Lobby Bldg 1 Amendment 003 Provide responses to questions numbers 44 and 45
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