Solicitation
460-26-004 | Wilmington VAMC Roof Replacement | NCO 4 Construction East (VA-26-00029152)
Department of Veterans Affairs
AI summaryOnly service-disabled veteran-owned small businesses (SDVOSBs) can bid on this sealed-bid (invitation for bid, IFB) job. The Department of Veterans Affairs wants four roofs torn off and replaced at the Wilmington VA Medical Center in Delaware. The response due date is November 4, 2026, 11:00 AM Eastern; a site visit is not required, and Davis-Bacon wages (wage determination DE20260008) apply. More in the summary
A newer version of this notice was posted Oct 23, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 20, 2026. The notice was amended Oct 23, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 2 of 14 attachments weren't read (Attachment 1 Screen Shot Roof Replacement 3D PT 10 and 11.pdf, Attachment 2 Screen Shot Roof Replacement Screen Shot.pdf). Check the attachments on SAM.gov.
Only service-disabled veteran-owned small businesses (SDVOSBs) can bid on this sealed-bid (invitation for bid, IFB) job. The Department of Veterans Affairs wants four roofs torn off and replaced at the Wilmington VA Medical Center in Delaware. The response due date is November 4, 2026, 11:00 AM Eastern; a site visit is not required, and Davis-Bacon wages (wage determination DE20260008) apply.
Who can bid (5)
- Service-disabled veteran-owned small business (SDVOSB) status; this is a total SDVOSB set-aside
- Current SAM registration, SBA VetCert certification and VETS-4212 report status, both when you bid and at award; the Government checks these itself
- Signed VAAR 852.219-75 certification submitted with the bid; without it the offer is ineligible
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- Experience modification rate (EMR) of 1.0 or less, with an EMR letter and an OSHA and EPA violation certification from every offeror and every subcontractor tier
- Performance and payment bonds for a project over $150,000 (payment bond alone over $35,000)
How to submit: Email to Contract Specialist Minnisha Hearst at Minnisha.Hearst@va.gov; the public bid opening is held online (Microsoft Teams), per the RFI answers. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (15)
- Serious: Only SDVOSBs can bid. The job is a total set-aside for certified service-disabled veteran-owned small businesses, and your status must be current when you bid and at award.
- Serious: Performance and payment bonds required. A bidder question gives the job's size as $250,000 to $500,000, above the $150,000 level, so bonds appear to apply; whether a bid bond is also needed is unclear because the SF 1442 reportedly says no offer guarantee.
- Serious: Signed VAAR 852.219-75 certification required. The Veterans Affairs Acquisition Regulation (VAAR) certification on limits on subcontracting must be signed and sent with the bid, or the offer is ineligible.
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- Serious: Experience modification rate of 1.0 or less. Section E asks for an experience modification rate (EMR, an insurer's rating of past claims) of 1.0 or less, with the letter from you and your subcontractors at every tier; the Government says it will consider an insurer's written explanation if yours is higher.
- Serious: Completion time stated three ways: 30, 60 and 120 days. RFI Answer 1 (part of Amendment 0005) says SF 1442 Block 11 controls, with 30 calendar days after notice to proceed (NTP), while earlier RFI answers say 60 days and 120 days; confirm with the contracting officer.
- Worth checking: Subcontracting limit given as 85% and as 75%. RFI Answer 1 says no more than 85 percent may go to firms that are not certified SDVOSBs, while another answer says 75 percent for special-trade construction; ask the contracting officer which applies.
- Worth checking: NAICS code differs: 236220 and 238160. SAM.gov lists NAICS 236220, but the RFI answers say the SF 1442 uses 238160 (Roofing Contractors), which can change the size standard that applies to you.
- Worth checking: Roof sizes differ between documents. The RFI answers estimate Roof 11 at 5,879 sq ft and Roof 3D at 538 sq ft, but the roof specifications file says about 3,250 sq ft and 375 sq ft; no drawings exist, so verify measurements yourself.
- Worth checking: Deck replacement amount unknown, priced per square foot. Rotted metal decking may be found after tear-off (possibly about 10 percent), and concrete deck repair may also be needed, so you must price unknown quantities.
- Worth checking: Hazardous material cost unclear. No hazardous-material survey exists; one answer puts abatement in the contractor's scope, while earlier answers treat undiscovered hazardous materials as a differing site condition that may get a contract change.
- Worth checking: Off-hours work at no extra cost. Work outside 7:00 AM to 5:00 PM needs approval from the contracting officer's representative (COR, the VA person who oversees the work), and the VA intends crane work for off hours, with no added pay.
- Worth checking: Wind design and engineering requirements unclear. RFI Answer 1 says the roof must be designed and tested to building code wind loads and confirms engineered wind calculations, but an earlier answer says there are no sealed drawings, and no wind speed or uplift pressure is given.
- Minor: The site visit was Sep 15, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Minor: Amendment 0002 was not posted. Amendment 0005 says Amendment 0002 was not issued through SAM.gov and need not be acknowledged, while an earlier answer told bidders to obtain it; follow the later amendment.
- Minor: Response due date changed by Amendment 0005. Amendment 0005 sets the response due date at November 4, 2026, 11:00 AM Eastern, and earlier RFI answers still show older dates.
Read from the notice and 12 attachments. 2 of 14 not read. Show which files.
- RFI Answer 1 Roofing Replacement 460-26-004.docx (read)
- 36C24426B0015 0005.docx (read)
- S06 36C24426B0015 0004.docx (read)
- Wilmington_VA_Roof_RFI_Responses 9-26.pdf (read)
- 36C24426B0015 0003.docx (read)
- 36C24426B0015 0003_2.docx (read)
- 36C24426B0015 0001_2.pdf (read)
- SOW Roof Replacement 3D PT Roof 10 Roof 11 updated 01.pdf (read)
- Roof Replacemnt Roof Specs 1 460-26-004.docx (read)
- Metal Decking Spec 460-26-004.docx (read)
- Roof Replacement Teams Meeting.docx (read)
- 460-26-004 Wilmington VAMC Roof Replacement Bid Opening.pdf (read)
- Attachment 1 Screen Shot Roof Replacement 3D PT 10 and 11.pdf: not summarized: open it on SAM.gov
- Attachment 2 Screen Shot Roof Replacement Screen Shot.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Tear off all roofing and insulation below the membrane, down to the deck, on Roof 3D, the Physical Therapy (PT) Roof, Roof 10 and Roof 11 of Building 1; no overlay is allowed
- Install a fully adhered 60 mil Elevate RubberGard EPDM (rubber roofing) white membrane or equivalent over factory-tapered insulation and an HD cover board, R-33 average and R-10 minimum anywhere, sloped so no water ponds
- Repair every roof drain to its original interior diameter (insertable retrofit drains are not allowed), fill unused curbs and openings, and add pipe collars and flashing
- Report rusted or rotted decking at once; replace metal decking (and concrete decking if needed) only where the contracting officer's representative (COR) approves in writing; price replacement per square foot
- Remove and reinstall the Roof 11 lightning protection and the PT roof antennas; AT&T relocates its Roof 11 equipment
- Meet high wind zone design requirements and give a 20-year warranty against leaks on every part of the weather-tight roof
- Work Monday to Friday, 7:00 AM to 5:00 PM, with temporary roofing so no deck is left open at day's end; supply dumpsters; keep emergency access clear; follow the pre-construction risk assessment (PCRA: hospital dust, noise and infection controls)
- Send a daily log and before, during and after photos; keep an English-speaking supervisor on site; get all roofing materials approved through the submittal process
- Contract type
- Invitation for bid (sealed bid) construction contract; one price line, Item 0001 Construction Services - Roof Replacement (1 JB), plus a per-square-foot price for deck replacement
- Period of performance
- Start within 10 calendar days and finish within 30 calendar days after notice to proceed (NTP), per the RFI answer in Amendment 0005; earlier answers say 60 days and 120 days. NTP is usually issued at the pre-construction meeting about 2 weeks after award.
- Place of performance
- Wilmington VA Medical Center, Building 1, 1601 Kirkwood Hwy, Wilmington, Delaware 19805
- Estimated value
- $250,000 to $500,000, the magnitude of construction as quoted in a bidder's question in the RFI answers; the SF 1442 itself was not read
- Offers due
- November 4, 2026, 11:00 AM Eastern (from the version posted Oct 20, 2026; amended since)
- How to submit
- Email to Contract Specialist Minnisha Hearst at Minnisha.Hearst@va.gov; the public bid opening is held online (Microsoft Teams), per the RFI answers
What to include when you submit
- Complete and sign Standard Form 1442 (SF 1442, the construction offer form), including acknowledgment of all amendments
- Acknowledge Amendments 1, 3, 4 and 5; Amendment 0005 says Amendment 0002 was not issued through SAM.gov and need not be acknowledged
- Complete the Price/Cost Schedule (Item 0001, roof replacement, one job lot)
- Include a price per square foot to replace metal decking and a price per square foot to replace concrete decking
- Include the signed VAAR 852.219-75 certification (limits on subcontracting)
- Include the experience modification rate (EMR) letter and the OSHA and EPA safety and environmental certification required by Section E
- Include a bid guarantee if the solicitation requires one; the documents read disagree on whether it does
- Your current SAM representations and certifications cover the other representation requirements; copies of SAM, VetCert and VETS-4212 status are not needed unless requested
After award, you must have
- OSHA 10-hour construction safety course for all general contractor and subcontractor employees, and the 30-hour course for the general contractor's competent person From Wilmington_VA_Roof_RFI_Responses 9-26.pdf:
Effective July 31, 2005, all employees of the general contractor and subcontractors shall have the…
Not in the notice text
- The solicitation form (SF 1442), price schedule, Section E instructions, the bid guarantee and bonds section and the wage determination file were not among the files read, and the middle of the RFI responses PDF and the two roof screenshot files (Attachment 1 and Attachment 2) are attached but not read; details here come from amendments, the scope of work and the RFI answers.
- How the winning bid is chosen is not stated in the text read.
- Whether a bid guarantee (bid bond) is required: SF 1442 reportedly says no, but the bid opening instructions mention bid bonds.
- The share of work the prime must perform with its own forces; no percentage is filled in.
- The wage determination revision: DE20260008 is named for New Castle County, Delaware; the RFI answer says to confirm the revision on SAM.gov.
- Existing deck profile, depth and gauge are listed as unknown, and no drawings, roof core reports or hazardous-material surveys exist.
- The laydown and staging area is still to be decided by the VA.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 236220
- How to submit, from the AI summary: Email to Contract Specialist Minnisha Hearst at Minnisha.Hearst@va.gov; the public bid opening is held online (Microsoft Teams), per the RFI answers. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Solicitation
- Office
- 244-Network Contract Office 4 (36C244), Pittsburgh, PA
- Product/service code
- Z1DA · Maintenance of Hospitals and Infirmaries
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 236220)
- Versions
10 versions have been posted, newest first.
- Oct 23, 2026 · Amendment 0009Due Nov 4, 2026
- Oct 22, 2026 · Amendment 0008Due Nov 4, 2026
- Oct 20, 2026 · Amendment 0007 (this version)Due Nov 4, 2026 (changed)
- Oct 6, 2026 · Amendment 0006Due Oct 21, 2026
- Oct 6, 2026 · Amendment 0005Due Oct 21, 2026 (changed)
- Oct 6, 2026 · Amendment 0004Due Oct 7, 2026
- Sep 14, 2026 · Amendment 0003Due Oct 7, 2026 (changed)
- Sep 14, 2026 · Amendment 0002Due Sep 8, 2026
- Sep 9, 2026 · Amendment 0001Due Sep 8, 2026
- Aug 14, 2026 · SolicitationDue Sep 8, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
Wilmington VAMC Roof Replacement Site Visit: September 15th, 11:00AM; Meet in building 10 Conference room IFB Bid Opening: November 4th, 2026 11:00AM
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