Solicitation
460-26-004 | Wilmington VAMC Roof Replacement | NCO 4 Construction East (VA-26-00029152)
Department of Veterans Affairs
AI summaryOnly certified service-disabled veteran-owned small businesses (SDVOSBs) can bid to replace four roofs at the Wilmington Veterans Affairs (VA) Medical Center in Delaware. The Department of Veterans Affairs' Network Contract Office 4 set the response due date for this sealed-bid invitation for bids (IFB) at November 4, 2026, 11:00 AM Eastern. The job is a full tear-off and new fully adhered EPDM (synthetic rubber) roofing with a 20-year leak warranty; Davis-Bacon wage determination DE20260008 (federal construction pay rates) applies. More in the summary
A newer version of this notice was posted Oct 23, 2026. It moves the due date from Oct 21, 2026 to Nov 4, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. This summary may miss requirements: 3 of 15 attachments weren't read (460-26-004 Wilmington VAMC Roof Replacement Bid Opening.pdf, Attachment 1 Screen Shot Roof Replacement 3D PT 10 and 11.pdf and 1 more). Check the attachments on SAM.gov.
Only certified service-disabled veteran-owned small businesses (SDVOSBs) can bid to replace four roofs at the Wilmington Veterans Affairs (VA) Medical Center in Delaware. The Department of Veterans Affairs' Network Contract Office 4 set the response due date for this sealed-bid invitation for bids (IFB) at November 4, 2026, 11:00 AM Eastern. The job is a full tear-off and new fully adhered EPDM (synthetic rubber) roofing with a 20-year leak warranty; Davis-Bacon wage determination DE20260008 (federal construction pay rates) applies.
Who can bid (5)
- Be a service-disabled veteran-owned small business (SDVOSB): this is a total SDVOSB set-aside, so only SDVOSBs can bid.
- Keep SAM, SBA VetCert and VETS-4212 registrations current at the time of offer and at award; the Government checks them itself.
- Respect the limit on subcontracting: no more than 85 percent of the amount paid, excluding materials, may go to firms that are not certified SDVOSBs (an earlier RFI response gave 75 percent for special-trade construction).
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- Be able to provide payment bonds on construction over $35,000 and performance and payment bonds on construction over $150,000.
- Send the safety and EPA certification and the EMR letter with the bid; Section E asks for an EMR of 1.0 or less, and an insurer's written explanation can be considered for a higher rate.
How to submit: Email to the contracting specialist at kevin.rodgers2@va.gov (Amendment 0006); the public bid opening is a Microsoft Teams call at the same time. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (15)
From the version posted Oct 23, 2026.
- Serious: Only SDVOSBs can bid. The notice is a total set-aside for service-disabled veteran-owned small businesses; the Government checks SAM, the Small Business Administration's VetCert database and VETS-4212 (a yearly federal contractor veterans' employment report), and status must be current at offer and at award.
- Serious: Completion time: 30, 60 or 120 days. Request for information (RFI) Answer 1 says Standard Form 1442 (SF 1442, the construction bid and award form) controls at 30 calendar days after notice to proceed (NTP, the order to start work). Earlier RFI responses say 60 days and 120 days; no liquidated damages (daily lateness charge) apply.
- Serious: Performance and payment bonds required; bid bond unclear. Amendment 0004 requires payment bonds over $35,000 and performance and payment bonds over $150,000. A bidder's question says SF 1442 shows no offer guarantee while the bid-opening instructions mention bid bonds, and the answers do not settle it.
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- Serious: Safety and insurance-rating papers due with the bid. Every bidder sends an Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) certification and an experience modification rate (EMR, your workers' compensation insurance rating) letter, and the rule reaches all subcontract tiers. Section E asks for an EMR of 1.0 or less.
- Serious: Signed subcontracting-limit certification; 85% or 75% unclear. Without the signed Veterans Affairs Acquisition Regulation (VAAR) 852.219-75 certification the offer is ineligible. RFI Answer 1 says both versions in the solicitation use general construction and 85 percent; an earlier response (RFI 111) gave 75 percent for special-trade construction.
- Serious: Which amendments to acknowledge is unclear. RFI Answer 1 lists amendments 1, 3 and 4 and says there is no Amendment 2, then tells bidders to obtain Amendment 2 from SAM.gov. Amendment 0005 says Amendment 0002 need not be acknowledged; Amendments 0005 and 0006 are also attached. Ask the contracting officer.
- Worth checking: Hidden deck damage priced per square foot. About 10 percent of the metal deck may be rotted, an estimate only. The contracting officer's representative (COR) must approve replacement in writing and work pauses meanwhile; bidders quote replacement metal and concrete decking per square foot.
- Worth checking: Roof sizes differ between documents; no drawings. RFI responses give Roof 11 at 5,879 sq ft, Roof 10 at 1,794, Roof 3D at 538, and the PT roof at 3,530 or 1,794. The roof specs sheet says about 3,250, 1,450, 375 and 3,600. No as-built drawings or roof-core reports exist.
- Worth checking: Who handles hazardous materials is unclear. No survey has been done. RFI Answer 1 puts abatement (safe removal) in the contractor's scope, while earlier responses treat unidentified hazardous materials as a differing site condition under Federal Acquisition Regulation (FAR) 52.236-2 that may bring a contract change.
- Worth checking: Own-forces share not stated. No percentage of work the prime must self-perform is filled in. A certified SDVOSB subcontractor counts toward the subcontracting limit but not as the prime's own forces.
- Worth checking: Occupied hospital and set work hours. Work is Monday to Friday, 7:00 AM to 5:00 PM, excluding federal holidays; the PT and 3D roofs sit over occupied patient areas. A pre-construction risk assessment and infection control risk assessment apply, and a crane needs a lift plan.
- Worth checking: Engineered wind design and 20-year leak warranty. The roof must be designed and tested for high wind, with engineered calculations, attachment designs or sealed drawings. The 20-year warranty covers every part involved in keeping the roof weather-tight.
- Worth checking: NAICS code differs: 236220 vs 238160. SAM.gov lists NAICS 236220, while an RFI response says the code is 238160, Roofing Contractors. Ask the contracting officer which governs.
- Minor: The site visit was Sep 15, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Minor: Response due date moved by amendment. Amendment 0005 moved the response due date from October 21, 2026 to November 4, 2026, and Amendment 0006 repeats November 4, 2026, 11:00 AM EST.
Read from the notice and 12 attachments. 3 of 15 not read. Show which files.
- RFI Answer 1 Roofing Replacement 460-26-004.docx (read)
- 36C24426B0015 0006.pdf (read)
- 36C24426B0015 0005.docx (read)
- S06 36C24426B0015 0004.docx (read)
- Wilmington_VA_Roof_RFI_Responses 9-26.pdf (read)
- 36C24426B0015 0003.docx (read)
- 36C24426B0015 0003_2.docx (read)
- 36C24426B0015 0001_2.pdf (read)
- SOW Roof Replacement 3D PT Roof 10 Roof 11 updated 01.pdf (read)
- Roof Replacemnt Roof Specs 1 460-26-004.docx (read)
- Metal Decking Spec 460-26-004.docx (read)
- Roof Replacement Teams Meeting.docx (read)
- 460-26-004 Wilmington VAMC Roof Replacement Bid Opening.pdf: not summarized: open it on SAM.gov
- Attachment 1 Screen Shot Roof Replacement 3D PT 10 and 11.pdf: not summarized: open it on SAM.gov
- Attachment 2 Screen Shot Roof Replacement Screen Shot.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Tear off all roofing material and insulation below the membrane on Roof 3D, the Physical Therapy (PT) roof, Roof 10 and Roof 11, down to the deck; an overlay is not allowed.
- Install a new 60-mil white EPDM membrane (Elevate RubberGard or equivalent) with tapered insulation (R-33 average minimum, R-10 minimum at any spot) and an HD cover board, fully adhered, sloped so no water pools.
- Meet high-wind design rules (IBC sections 1504 and 1609, ASCE 7) with engineered wind calculations, attachment designs or sealed drawings, and give a 20-year leak warranty on all parts that keep the roof weather-tight.
- Repair every roof drain to its original interior diameter (insertable retrofit drains are not accepted). Drains given: Roof 11 has 2, Roof 10 has 2, Roof 3 has 1 plus a through-wall scupper, PT roof has 4.
- Inspect the deck once exposed. Metal deck replacement only where the contracting officer's representative (COR) approves in writing, priced per square foot; repair concrete decks where needed.
- Remove and reinstall Roof 11 lightning protection and the PT roof antennas, mounts and wiring; AT&T relocates its Roof 11 equipment. Remove unused items and fill unused curbs and openings after COR coordination.
- Include new pipe collars, pipe flashing, perimeter edge metal, coping, fascia and wall counterflashing in the base bid on all four roofs.
- Keep daily logs and before, during and after photos, track submittals on an Excel checklist, supply your own dumpsters, control dust and keep emergency access clear.
- Contract type
- Invitation for bids (sealed bid) for a construction contract; the price schedule is Item 0001, Construction Services, 1 JB (job lot)
- Period of performance
- 30 calendar days after notice to proceed (start within 10 calendar days of it) per RFI Answer 1; earlier RFI responses say 60 days and 120 days after notice to proceed
- Place of performance
- Wilmington VA Medical Center, 1601 Kirkwood Hwy, Wilmington, DE 19805 (Building 1)
- Estimated value
- A bidder's question in RFI Answer 1 cites a stated magnitude of construction between $250,000 and $500,000; the Government's answer does not restate it
- How they'll choose
- Sealed bid opened at a public bid opening. A bid must be responsive (meet the document checklist) and the Government makes a responsibility determination. How the winner is picked (such as lowest price) is not stated in the files read.
- Offers due
- November 4, 2026, 11:00 AM Eastern
- How to submit
- Email to the contracting specialist at kevin.rodgers2@va.gov (Amendment 0006); the public bid opening is a Microsoft Teams call at the same time
What to include when you submit
- Send the bid by email to kevin.rodgers2@va.gov no later than 11:00 AM on November 4, 2026. An earlier RFI response named a different email address; Amendment 0006 gives this one.
- Complete and sign the Standard Form 1442 (SF 1442) offer and acknowledge the amendments (which ones is unclear, see red flags).
- Complete the Price/Cost Schedule: Item 0001, Construction Services, is one job lot (1 JB). RFI Answer 1 also says to quote replacement metal decking and replacement concrete decking as a price per square foot.
- Sign and include the VAAR 852.219-75 certification (the limit on how much work may go to firms that are not certified SDVOSBs).
- Include the experience modification rate (EMR) letter and the OSHA and EPA safety and environmental information required by Section E of the solicitation.
- Include bid security only if the solicitation requires it.
- Copies of SAM, SBA VetCert and VETS-4212 status are not required with the bid unless requested.
After award, you must have
- Provide an English-speaking supervisor on site at all times. From SOW Roof Replacement 3D PT Roof 10 Roof 11 updated 01.pdf:
Contractor shall provide a supervisor who speaks English on site at all time.
Not in the notice text
- Attached but not read: 460-26-004 Wilmington VAMC Roof Replacement Bid Opening.pdf, Attachment 1 and Attachment 2 roof screenshots, and the middle of Wilmington_VA_Roof_RFI_Responses 9-26.pdf (70,495 of 109,306 characters read). The SF 1442, price schedule, Section E instructions and bond section were not in the text read; check them on SAM.gov.
- Whether a bid guarantee (bid bond) is required, and any amount, is not settled.
- The exact OSHA and EPA violation criteria in Section E are not in the text read.
- Revision number and date of wage determination DE20260008 are not given; RFI Answer 1 says to confirm it on SAM.gov.
- Metal deck profile, depth and gauge are listed as unknown, and the deck and insulation specifications still have unselected options; wind speed and uplift pressures are not given as numbers.
- Crane, laydown and staging locations are to be decided with the COR; roof heights above ground were not given.
- Whether the per-square-foot decking quotes are lines in the Price/Cost Schedule, and what those unit prices must include, is unclear.
- A waste diversion percentage is not stated.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 236220
- How to submit, from the AI summary: Email to the contracting specialist at kevin.rodgers2@va.gov (Amendment 0006); the public bid opening is a Microsoft Teams call at the same time. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 6, 2026
- Notice type
- Solicitation
- Office
- 244-Network Contract Office 4 (36C244), Pittsburgh, PA
- Product/service code
- Z1DA · Maintenance of Hospitals and Infirmaries
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 236220)
- Versions
10 versions have been posted, newest first.
- Oct 23, 2026 · Amendment 0009Due Nov 4, 2026
- Oct 22, 2026 · Amendment 0008Due Nov 4, 2026
- Oct 20, 2026 · Amendment 0007Due Nov 4, 2026 (changed)
- Oct 6, 2026 · Amendment 0006Due Oct 21, 2026
- Oct 6, 2026 · Amendment 0005 (this version)Due Oct 21, 2026 (changed)
- Oct 6, 2026 · Amendment 0004Due Oct 7, 2026
- Sep 14, 2026 · Amendment 0003Due Oct 7, 2026 (changed)
- Sep 14, 2026 · Amendment 0002Due Sep 8, 2026
- Sep 9, 2026 · Amendment 0001Due Sep 8, 2026
- Aug 14, 2026 · SolicitationDue Sep 8, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
Wilmington VAMC Roof Replacement Site Visit: September 15th, 11:00AM; Meet in building 10 Conference room IFB Bid Opening: November 4th, 2026 11:00AM
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