Solicitation
460-26-004 | Wilmington VAMC Roof Replacement | NCO 4 Construction East (VA-26-00029152)
Department of Veterans Affairs · Sol. 36C24426B0015
Due in 12 daysSDVOSB
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA's Network Contracting Office 4 wants a Service-Disabled Veteran-Owned small business to tear off and replace four roofs (3D, Physical Therapy, 10 and 11) on Building 1 at the Wilmington VA Medical Center in Delaware. The roofs total roughly 10,000 to 11,700 sq ft (VA estimates conflict) and get new white 60-mil EPDM over tapered insulation with a 20-year leak warranty. It is a sealed-bid (IFB) job; bids are due 21 Oct 2026 at 11:00 AM ET.
Watch out for
- Conflicting completion time. Answers say 60 days after NTP in several places but 120 days in one, so you do not know the real schedule to price.
Construction Completion 120days after NTP.
- No drawings or condition surveys. There are no drawings, core reports or moisture surveys, so you must price from your own site visit and estimates of 4 roofs.
Drawings do not exist for dimensions, elevations, roof edges, parapets, walls, curbs, drains,
- Hidden deck damage and hazardous materials. VA estimates about 10% of deck may be rotted, and no asbestos or hazmat survey has been done; extra work needs a COR written approval and a modification first.
No survey has been conducted.
- Deck replacement priced as a unit price. You must bid a unit price for rotted deck without knowing how much there is, which can swing your profit.
Provide unit price to replace potentially rotted decking upon inspection
- Bond requirements unclear. Amendment 0004 says payment bonds are needed over $35,000 and performance and payment bonds over $150,000, and a bidder noted that SF 1442 appears to say bonds are not required, so a bid bond may also be needed.
Performance and payment bonds are required when a construction project exceeds $150,000.
- Occupied hospital with restricted hours. Work is 7:00 AM to 5:00 PM weekdays near noise-sensitive patient areas; off-hours work needs approval and no extra pay.
must be approved by the COR and at no additional expense.
- Crane work on off hours and difficult access. The VA wants crane work done off hours and there is no lift system, so extra crane cost and coordination fall on the bidder.
intent for the crane work to be done on off hours
- Full tear-off, no overlay. All roofing and insulation below the membrane must be removed, which raises cost and weather risk.
Roof recover/overlay is not permitted; full tear-off is required.
- Conflicting bid date in the notice. The notice text still says the bid opening is 7 Oct 2026, but Amendment 0004 moved it to 21 Oct 2026 at 11:00 AM ET.
IFB Bid Opening: October 7th, 2026 11:00AM
- NAICS code conflict. The SAM notice lists NAICS 236220 but a Q&A answer says 238160 Roofing Contractors, which affects the size standard.
Roofing Contractors
- Staging and laydown not set. Laydown yard size and location are still to be decided, and AT&T and the VA must relocate equipment on Roof 11.
Laydown yard size and location TBD.
- 20-year leak warranty. All parts involved in weather-tight integrity must be warranted for 20 years, so the system maker and your workmanship must stand behind the roof for two decades.
Weather tight integrity must be warrantied for 20 years.
Read from the notice and 8 attachments. 2 not read in full.
- S06 36C24426B0015 0004.docx
- Wilmington_VA_Roof_RFI_Responses 9-26.pdf
- 36C24426B0015 0003.docx
- 36C24426B0015 0003_2.docx
- 36C24426B0015 0001_2.pdf
- SOW Roof Replacement 3D PT Roof 10 Roof 11 updated 01.pdf
- Roof Replacement Teams Meeting.docx
- 460-26-004 Wilmington VAMC Roof Replacement Bid Opening.pdf
- Attachment 1 Screen Shot Roof Replacement 3D PT 10 and 11.pdf: scanned PDF: no text to read
- Attachment 2 Screen Shot Roof Replacement Screen Shot.pdf: scanned PDF: no text to read
Full brief
What they want
- Remove all roofing and insulation below the membrane on Roofs 3D, PT, 10 and 11 down to the deck; no overlay allowed
- Install 60-mil Elevate RubberGard EPDM LS-FR white membrane (or equivalent), tapered insulation (R-33 average minimum, R-10 minimum anywhere) and HD cover board
- Repair roof drains to their original interior diameter (insertable retrofit drains not allowed) and slope roofs so no water ponds
- Inspect the metal deck; replace deteriorated deck only where the COR approves in writing, and bid a unit price for it
- Repair concrete where roofs have concrete decking; fill unused curbs and penetrations; add pipe collars and flashing
- Remove and reinstall lightning protection and the PT roof antennas; Roof 11 equipment is relocated
- Meet high-wind (ASCE 7) design, a 20-year leak warranty on all weather-tight parts, daily logs and before/during/after photos
- Provide your own dumpsters and follow the construction waste plan (Section 01 74 19, 50% recycling target)
- Contract type
- Sealed bid (IFB) for construction; the price schedule is one item, 'Construction Services - Roof Replacement (1 JB)'
- Period of performance
- Construction completion 60 days after Notice to Proceed per most Q&A answers (one answer says 120 days); no options mentioned
- Place of performance
- Wilmington VA Medical Center, Building 1, 1601 Kirkwood Highway, Wilmington, DE 19805
- How they'll choose
- Sealed-bid IFB with a public bid opening. The award basis is not spelled out in the provided text.
- Offers due
- 10-21-2026 11:00 AM EDT (extended from 10/7/2026 by Amendment 0004)
- How to submit
- Bids are emailed to the contract specialist, Minnisha Hearst (Minnisha.Hearst@va.gov); the public bid opening is held on Microsoft Teams.
What to include when you submit
- Price the single item 0001, Construction Services - Roof Replacement (1 JB)
- Include a unit price per square foot to replace rotted metal decking
- Check the 'Information Regarding Bidding Material, Bid Guarantee and Bonds' section and SF 1442, which were not provided; the Q&A says bids and bid bonds are emailed to the contract specialist
- Acknowledge all amendments (0001, 0003 and 0004 are provided)
- Contact the COR to arrange any site visit before bidding; a Government-issued ID is needed to visit
You must have
- Total SDVOSB set-aside: only service-disabled veteran-owned small businesses can bid.
This is a total SDVOSB set-aside (VAAR 852.219-73).
- Limitation on subcontracting: no more than 75% of the amount paid (excluding materials) may go to firms that are not VIP-listed or certified SDVOSBs.
no more than 75% of the amount paid by the Government
- Payment bond (or other approved payment protection) and performance bond, depending on contract size.
Performance and payment bonds are required when a construction project exceeds $150,000.
- OSHA training: 10-hour course for all employees of the general contractor and subcontractors, 30-hour for the competent person.
completed the 30-hour OSHA certified construction safety course.
- An English-speaking supervisor on site at all times.
Contractor shall provide a supervisor who speaks English on site at all time.
- Davis-Bacon wage rates apply.
Davis-Bacon Act Wage Determination DE20260008 New Castle.
- Pre-construction infection control risk assessment under VHA Directive 7715 for work at a VA hospital.
Requires a Pre-Construction Risk Assessment (PCRA) and Infection
Not in the notice text
- Estimated contract value or magnitude of construction is not stated
- Bid evaluation and award basis are not spelled out in the provided files
- The SF 1442, bid schedule, bond/bid guarantee section and wage determination were not provided
- Whether a bid guarantee (bid bond) is required
- Which NAICS code and size standard apply (236220 on SAM vs 238160 in a Q&A answer)
- Completion time: 60 days (most answers) vs 120 days (one answer) vs 30 days (a bidder's question)
- Two roof drawings (Attachment 1 and 2) are scanned images and could not be read, so roof locations and layouts are not available
- Total roof area: the Q&A gives the PT roof as both 3,530 sq ft and 1,794 sq ft
- Staging, laydown and parking locations, and who relocates Roof 11 equipment
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Key facts
- Response due
- Oct 21, 2026, 3:00 PM UTC
- Posted
- Oct 6, 2026
- Notice type
- Solicitation
- Solicitation
- 36C24426B0015
- Agency
- Department of Veterans Affairs
- Office
- 244-Network Contract Office 4 (36C244)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 236220
- Product/service code
- Z1DA
- Business type
- Construction & renovation
- Place of performance
- Wilmington, DE, 19805
- Contracting contact
- Minnisha HearstMinnisha.hearst@va.gov
- Versions
- 7 (amended since first posted)
Full notice text from SAM.gov
Wilmington VAMC Roof Replacement Site Visit: September 15th, 11:00AM; Meet in building 10 Conference room Additional Questions: September 22, 2026 IFB Bid Opening: October 7th, 2026 11:00AM
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