Combined Synopsis/Solicitation
Project No. 640A0-27-104, Replace Roof at Building 347 - Menlo Park
Department of Veterans Affairs
AI summaryOnly service-disabled veteran-owned small businesses (SDVOSBs) verified in the SBA Small Business Search can send quotes to replace about 12,000 SF of flat roof at Building 347, Palo Alto VA Medical Center - Menlo Park, California. The response due date is November 19, 2026, 2:00 PM PT, and a bid bond must come with the quote. It is firm-fixed-price (one set price) work lasting 180 calendar days after the notice to proceed (NTP: the Government's go-ahead). More in the summary
AI summary Beta
Summary of the version posted Oct 20, 2026. The notice was amended Oct 27, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 4 of 9 attachments weren't read (Statement of Work Including Exhibits - Revised 10-06-2026 - Replace Roof at Bldg 347 Menlo Park.docx, Pre-proposal Site Visit Briefing Slide.pptx and 2 more). Check the attachments on SAM.gov.
Only service-disabled veteran-owned small businesses (SDVOSBs) verified in the SBA Small Business Search can send quotes to replace about 12,000 SF of flat roof at Building 347, Palo Alto VA Medical Center - Menlo Park, California. The response due date is November 19, 2026, 2:00 PM PT, and a bid bond must come with the quote. It is firm-fixed-price (one set price) work lasting 180 calendar days after the notice to proceed (NTP: the Government's go-ahead).
Who can bid (5)
- Be a service-disabled veteran-owned small business verified in SBA Small Business Search when the quote is submitted and before award.
- Be small under NAICS 236220 (size standard $45M).
- Have an active Unique Entity Identification (UEI) number and a current System for Award Management (SAM) registration.
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- Submit a bid guarantee in the form of a bid bond with the quote, before the due date and time.
- Send the VAAR 852.219-75 certificate of compliance (limits on how much work can go to subcontractors) with the price quote.
How to submit: Email to Contracting Officer Daniel Jhun at daniel.jhun@va.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (6)
- Serious: Total SDVOSB set-aside; verification required. Only service-disabled veteran-owned small businesses verified in SBA Small Business Search at quote time and before award can bid.
- Serious: Bid bond due with the quote. A bid bond must be emailed with the quote by the response due date, and performance and payment bonds follow within 10 days of award; the bid bond amount is not in the text read.
- Worth checking: Prior experience counted only from Attachment A. Projects must be on Attachment A (up to four, finished in the last five calendar years), and forms that do not follow the rules are not evaluated.
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- Worth checking: The site visit was Oct 27, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Minor: Davis-Bacon wage rates apply. Pay at least the rates in wage determination CA20260018 for this construction work.
- Minor: Verification wording differs: CVE versus SBA Small Business Search. One line says firms must be Certified Veteran Eligibility (CVE) verified, while other lines name SBA Small Business Search as the official source; ask the contracting officer which applies.
Read from the notice and 5 attachments. 4 of 9 not read. Show which files.
- S02 - RFQ No. 36C26127Q0082.docx (read)
- Specifications REV2 - 640A0-27-104 Replace Roof At BLDG 347 Menlo Park.pdf (read)
- 2026 Menlo Park Map ltr_ID908_5-26v2.pdf (read)
- DBA General Decision CA20260018 09172026.docx (read)
- Attachment B - REQUEST FOR INFORMATION_RFI_FORM.docx (read)
- Statement of Work Including Exhibits - Revised 10-06-2026 - Replace Roof at Bldg 347 Menlo Park.docx: not read (it couldn't be opened): open it on SAM.gov
- Pre-proposal Site Visit Briefing Slide.pptx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Attachment A - Evaluation Criteria 2- Prior Experience.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Attachment C - Price Breakdown.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Replace about 12,000 SF of flat roof sections (Mechanical Wells) at Building 347, Menlo Park Division (item 0001: QTY 1.00, unit JB).
- Furnish all labor, material, transportation, required engineering services, overhead and profit under the statement of work and construction specifications.
- Include demolition and removal of existing site features, and any mechanical, electrical and civil work the project needs.
- Pay Davis-Bacon wages (federal construction wage rules): wage determination CA20260018 applies.
- Provide a designated project superintendent on site whenever work is being performed, and an OSHA-certified competent person (a person trained to spot job-site hazards).
- Follow VA security, badging and safety rules for work at a VA medical center.
- Contract type
- Firm-fixed-price construction
- Period of performance
- 180 calendar days after Notice to Proceed
- Place of performance
- Palo Alto VA Medical Center - Menlo Park, 795 Willow Road, Menlo Park, CA 94025-2539
- Estimated value
- Disclosed magnitude of construction: between $1,000,000.00 and $2,000,000.00
- How they'll choose
- Comparative analysis (RFO FAR 12.203(c)(2)): quotes are compared directly with each other for best value, and award may go to a quote that is not the lowest priced
- Offers due
- November 19, 2026, 2:00 PM PT (from the version posted Oct 20, 2026; amended since)
- How to submit
- Email to Contracting Officer Daniel Jhun at daniel.jhun@va.gov
- Page limits
- Technical Approach narrative and organizational chart together: 4 single-sided pages, 8.5 x 11 inches, 1 inch margins, 10-point font or larger
What they'll judge offers on
- Technical Approach: narrative of the general approach, roles and responsibilities of the offeror (and of each legal entity if a joint venture), and an organizational chart
- Prior Experience: up to four recent, relevant projects, such as roof replacement or healthcare facility work, on Attachment A
- Price: checked for fairness and reasonableness, using the completed Attachment C price breakdown
What to include when you submit
- Send one email, under 10MB, holding three parts: Technical Quote, Price Quote and Bid Guarantee.
- Email subject line: Solicitation No. 36C26127Q0082 - Project No. 640A0-27-104, Replace Roof at BLDG 347 - Menlo Park.
- Put the company name, project name (Replace Roof at BLDG 347 - Menlo Park) and RFQ 36C26127Q0082 in the body of the email.
- Technical Quote: Technical Approach narrative with organizational chart, plus Prior Experience on Attachment A.
- Prior Experience: up to four projects completed within the last five calendar years; only information on Attachment A is evaluated.
- Price Quote: completed Standard Form 1442, any amendments, the VAAR 852.219-75 certification and the Attachment C price breakdown.
- Bid Guarantee: electronic copy of the bid bond scanned so the raised seal is clearly visible; hard copies with wet signatures may be requested.
- Faxed quotes are not permitted.
- Send questions on the Attachment B request for information (RFI) form by email.
After award, you must have
- Provide performance and payment bonds within 10 days of Notice of Award. From S02 - RFQ No. 36C26127Q0082.docx:
Performance and payment bonds will be required by the successful offeror within ten (10) days of Notice of Award.
- Have a designated project superintendent on site at all times work is performed, with no other roles on different projects. From Specifications REV2 - 640A0-27-104 Replace Roof At BLDG 347 Menlo Park.pdf:
General contractor shall have a designated superintendent…
Not in the notice text
- The statement of work with exhibits, Attachment A (prior experience form), Attachment C (price breakdown) and the site visit briefing slides are attached but not read, and the middles of the RFQ, specifications and wage determination were left out of the text read.
- The bid bond amount and the limit on how much work may go to subcontractors are not in the text read.
- How the three evaluation factors are ranked against each other is not stated.
- The detailed roof system and materials are in the specifications and statement of work, which were only partly read.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 236220
- How to submit, from the AI summary: Email to Contracting Officer Daniel Jhun at daniel.jhun@va.gov. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 27, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 261-Network Contract Office 21 (36C261), Mather, CA
- Product/service code
- Z1DZ · Maintenance of Other Hospital Buildings
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 236220)
- Versions
2 versions have been posted, newest first.
- Oct 27, 2026 · Amendment 0001 (this version)Due Nov 19, 2026
- Oct 20, 2026 · Combined Synopsis/SolicitationDue Nov 19, 2026
- Related notices
Other notices that name this solicitation, or that this one names.
- Project No. 640A0-27-104, Replace Roof at Building 347 - Menlo Park · 36C26126Q1219Posted earlier Aug 25, 2026 · Due Sep 3, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
Amendment 0001: This amendment provides the attendees list for the pre-solicitation site visit conducted on October 27, 2026 at Palo Alto VA Medical Center - Menlo Park. The attendees are listed on the attached document named "Site Visit Log 10-27-2026 B-347 Roof Replacement." ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- This is a combined synopsis/solicitation for commercial construction prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation No. 36C26127Q0082, Project No. 640A0-27-104, Replace Roof at Building 347 – Menlo Park at Palo Alto VA Medical Center – Menlo Park is issued as a request for quotation. This acquisition is a total SDVOSB set-aside. The closing date of this solicitation is November 19, 2026, 2:00 P.M. PDT. This is a fire-fixed-price construction requirement. The period of performance is 180 calendar days after NTP. The place of performance is Palo Alto VA Medical Center – Menlo Park, 795 Willow Road, Menlo Park, CA 94025-2539. All requests for information (RFI) regarding this RFQ must be submitted in writing and receive no later than November 3, 2026 at 2:00 PM PDT. All RFIs must be submitted via email to Daniel Jhun at daniel.jhun@va.gov. Offerors are encouraged to submit RFIs as early as possible to allow sufficient time for Government review and response. Late RFIs may not be answered by the Government. This procurement is a total service-disabled veteran-owned small business (SDVOSB) set-aside. NAICS Code is 236220 – Commercial and Institutional Building Construction; Small Business Size Standard: $45M. Bid bonds, payment and performance bonds are required under this solicitation and resultant contract. A bid guarantee in the form of a bid bond must be submitted with the proposal before the deadline. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award. A site visit has been scheduled on Tuesday, October 27, 2026 at 09:00 A.M. PDT at the front of Building 347, Palo Alto VA Medical Center – Menlo Park, 795 Willow Road, Menlo Park, CA 94025-2539. A comparative analysis approach will be used by a team of Government Technical personnel in accordance with Revolutionary FAR Overhaul (RFO) FAR 12. 203(c)(2) The Government intends to award one (1) contract as a result of this solicitation. In using the comparative analysis approach, the Government will employ business judgement and a comparative evaluation of quotations to determine which quotation represents the best value and the best overall offer to the Government. In accordance with RFO FAR 12.203(c)(2), quotation will be evaluated through a direct comparison of one quotation against another in a uniform manner to determine which quotation best satisfies the Government’s requirements as identified in the RFQ. Award may be made to an offeror other than the lowest-priced offeror or the highest-rated offeror under the non-priced factors when the Government determines that the benefits of a higher-rated quotation warrant any associated price premium. The Government reserves the right to select a quotation that exceeds the minimum requirements of the RFQ when the additional value provided is determined to be beneficial to the Government. DBA Wage Determination No. CA20260018 dated 20260917 is applicable to this solicitation and project.
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