Solicitation
Ponce Vet Center - Relocation
Department of Veterans Affairs
AI summaryThe Department of Veterans Affairs (VA) wants to lease 4,028 to 5,438 contiguous ANSI/BOMA Occupant Area (ABOA) square feet, the usable floor area, in Ponce, Puerto Rico, to relocate a Vet Center for its Readjustment Counseling Service. The notice is a total small business set-aside, and the response due date is November 15, 2026, 5:00 PM Central. The space must be fully serviced, built out to the VA's room list, and come with 30 reserved surface parking spaces; the lease length is not given in the text read. More in the summary
AI summary Beta
Summary of the version posted Oct 19, 2026. The notice was amended Oct 28, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 1 of 11 attachments weren't read (EXHIBIT G_ FORM 1217 2016.pdf). Check the attachments on SAM.gov.
The Department of Veterans Affairs (VA) wants to lease 4,028 to 5,438 contiguous ANSI/BOMA Occupant Area (ABOA) square feet, the usable floor area, in Ponce, Puerto Rico, to relocate a Vet Center for its Readjustment Counseling Service. The notice is a total small business set-aside, and the response due date is November 15, 2026, 5:00 PM Central. The space must be fully serviced, built out to the VA's room list, and come with 30 reserved surface parking spaces; the lease length is not given in the text read.
Who can bid (7)
- Small business (this is a total small business set-aside on SAM.gov under NAICS 531120)
- Signed letter from an authorized representative confirming the offering entity's socio-economic status
- Offer a minimum of 4,028 to a maximum of 5,438 ABOA square feet of contiguous space within the area of consideration (boundaries are in the RLP section not read)
Show all 7Show fewer
- Space must be in a modern-quality building of sound construction with a permanent-material facade acceptable to the lease contracting officer
- Pre-award seismic compliance forms (A through D) completed and, where an engineer completes them, stamped
- Registered in the System for Award Management (SAM) at time of award
- The entity that owns or leases the space to the VA may not use a Federal agency name or acronym in its name
Things to watch (7)
- Serious: You need a suitable Ponce property and 30 parking spaces. Only a business that owns or controls a building (or buildable site) in the area of consideration with the required space and parking can offer; a small business without property cannot bid.
- Serious: Engineer-stamped seismic forms are due with the offer. Seismic Forms A through D are pre-award; if the engineer finds the building does not meet the seismic standard, you must agree to retrofit it.
- Worth checking: Fully serviced lease with security systems. Utilities, janitorial, cable, Wi-Fi and security/CCTV monitoring, upkeep and quarterly testing all come out of the annual rent, so operating costs must be priced in up front.
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- Worth checking: Socio-economic status is both 'not a factor' and ranked. The RLP says status is not a factor, then says it will be evaluated with preference for service-disabled veteran-owned, then veteran-owned, then small businesses. Ask the lease contracting officer which governs.
- Worth checking: Higher standard wins when rules conflict. If the Vet Center requirements and the RLP or lease differ, you must follow the more stringent one, which can raise build-out costs.
- Minor: Group room count may differ. The statement of work calls for three group rooms, while the generic sign schedule lists Group Room 1 and Group Room 2 only. Confirm the count in the space requirements exhibit.
- Minor: Department of Labor wage determination attached. Exhibit I is a Puerto Rico building-construction wage determination; how it applies to the build-out is in the RLP text that was not read.
Read from the notice and 10 attachments. 1 of 11 not read. Show which files.
- EXHIBIT B. SOW ASR A,B.C New Replacing Vet Center Lease.pdf (read)
- Ponce Puerto Rico Vet Center RLP 9.11.2026.pdf (read)
- EXHIBIT D_3516 Solicitation Provisions Feb 2025.pdf (read)
- EXHIBIT A_ Global Lease Template L100 (May 2026) FOR SAM.pdf (read)
- EXHIBIT C_VA FACILITY SECURITY LEVEL II MEMO AND UNIT PRICE LIST.pdf (read)
- EXHIBIT E_3517B General Clauses (April 2026).pdf (read)
- EXHIBIT J_Representation-Regarding-Certain-Telecommunications-and-Video-Surveillance-Services-or-Equipment-.pdf (read)
- EXHIBIT H_Seismic Forms A - F with Instructions.pdf (read)
- EXHIBIT F_ Form 1364 Proposal to Lease Space Jan. 2023.pdf (read)
- EXHIBIT I_ PONCE PR DOL WAGE DETERMINATION.txt (read)
- EXHIBIT G_ FORM 1217 2016.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Lease 4,028 to 5,438 ABOA square feet of contiguous space in a modern-quality building in Ponce, Puerto Rico, with no more than 5,438 rentable square feet
- Provide 30 surface parking spaces reserved for the Government, secured and lit, with the cost included in the rent
- Build out the Vet Center rooms: lobby, reception, offices, three group therapy rooms, unisex restroom(s), kitchen/break room and other rooms listed in Exhibit B
- Supply a fully serviced lease: utilities, janitorial, basic cable, guest Wi-Fi, and security and CCTV monitoring and maintenance included in the annual rent
- Add Vet Center features: automatic front door, key fob access, video intercom, exterior cameras, a 20-foot flagpole, and a 50 AMP outdoor outlet for the Mobile Vet Center
- Install Facility Security Level II countermeasures (Exhibit C), priced as building-specific amortized capital (BSAC: security work repaid through rent)
- Submit seismic compliance forms and meet fire, accessibility and energy rules named in the request for lease proposals (RLP)
- Install Vet Center signage per the sign schedule, with locations confirmed with the VA director
- Contract type
- Lease of nonresidential building space (fully serviced), under a request for lease proposals (RLP); Lease No. 36C24W26L0061
- Place of performance
- Ponce, PR
- Estimated value
- Not stated
- How they'll choose
- Best value to the Government; price is judged by present value cost per ABOA square foot over the full lease term, including option periods. The RLP's award basis section was not read.
- Offers due
- November 15, 2026, 5:00 PM Central (from the version posted Oct 19, 2026; amended since)
What they'll judge offers on
- Price: present value cost per ABOA square foot, including all required option periods, discounted at 5 percent
What to include when you submit
- Submit the VA Proposal to Lease Space (GSA Form 1364) with your offered rent and other price data; do not try to complete the lease template.
- Show the gross annual price per rentable and per ABOA square foot, and a base price breakout for services and utilities if annual operating-cost adjustments apply.
- Send plans showing the rentable space yields ABOA space within the required range.
- On Form 1364, list the architect-engineer (A/E) fees and the lessor's project management fees for tenant improvements and BSAC.
- Send a signed letter from an authorized representative confirming the offering entity's socio-economic status.
- Send seismic Forms A through D with the offer; the building engineer must stamp the form the engineer completes.
- Complete the Exhibit J representation on certain telecommunications and video surveillance equipment.
- Put your best price and technical terms in the first proposal.
Not in the notice text
- Much of the RLP and its exhibits was attached but not read (the middle of each was left out): Ponce Puerto Rico Vet Center RLP 9.11.2026.pdf (19,866 of 102,411 characters), EXHIBIT B (19,866 of 131,725), EXHIBIT A lease template (19,867 of 208,852), EXHIBIT C (19,866 of 31,393), EXHIBIT D (19,866 of 23,724) and EXHIBIT E (19,866 of 81,337). Exhibit G (Form 1217) is a scanned PDF that was attached but not read.
- Lease term, firm term and any option periods; the text read shows only a blank template.
- The occupancy date and the area of consideration (the boundaries where the space must be).
- How and where to submit the offer, number of copies, and any page limits (RLP section 3.02, not read).
- Award basis and evaluation factors beyond price (RLP section 4.03, not read).
- Form 1364 (Exhibit F) text did not load; get the proposal form from SAM.gov.
- How the Exhibit I wage determination applies to the build-out, and whether an amendment changed any date (SAM.gov shows 3 versions).
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 531120
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 28, 2026
- Notice type
- Solicitation
- Office
- RPO West (36C24W), McClellan, CA
- Product/service code
- X1DB · Lease/Rental of Laboratories and Clinics
- Business type
- Real estate, rentals & leasing (FedReady's grouping, from NAICS 531120)
- Versions
4 versions have been posted, newest first.
- Oct 28, 2026 · Amendment 0003 (this version)Due Nov 15, 2026
- Oct 19, 2026 · Amendment 0002Due Nov 15, 2026
- Oct 16, 2026 · Amendment 0001Due Nov 15, 2026
- Sep 21, 2026 · SolicitationDue Nov 15, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
FOLLOW INSTRUCTIONS WITHIN THE RLP AND EXHIBITS ATTACHED.
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