Solicitation
Ponce Vet Center - Relocation
Department of Veterans Affairs
AI summaryThe Department of Veterans Affairs (VA) wants to lease 4,028 to 5,438 contiguous ANSI/BOMA Occupant Area (ABOA) square feet, the usable floor area, in Ponce, Puerto Rico, to relocate a Vet Center for its Readjustment Counseling Service. The notice is a total small business set-aside, and the response due date is November 15, 2026, 5:00 PM Central. The space must be fully serviced, built out to the VA's room list, and come with 30 reserved surface parking spaces; the lease length is not given in the text read. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 11 attachments weren't read (EXHIBIT G_ FORM 1217 2016.pdf). Check the attachments on SAM.gov.
The Department of Veterans Affairs (VA) wants to lease 4,028 to 5,438 contiguous ANSI/BOMA Occupant Area (ABOA) square feet, the usable floor area, in Ponce, Puerto Rico, to relocate a Vet Center for its Readjustment Counseling Service. The notice is a total small business set-aside, and the response due date is November 15, 2026, 5:00 PM Central. The space must be fully serviced, built out to the VA's room list, and come with 30 reserved surface parking spaces; the lease length is not given in the text read.
Who can bid (7)
- Small business (this is a total small business set-aside on SAM.gov under NAICS 531120)
- Signed letter from an authorized representative confirming the offering entity's socio-economic status
- Offer a minimum of 4,028 to a maximum of 5,438 ABOA square feet of contiguous space within the area of consideration (boundaries are in the RLP section not read)
Show all 7Show fewer
- Space must be in a modern-quality building of sound construction with a permanent-material facade acceptable to the lease contracting officer
- Pre-award seismic compliance forms (A through D) completed and, where an engineer completes them, stamped
- Registered in the System for Award Management (SAM) at time of award
- The entity that owns or leases the space to the VA may not use a Federal agency name or acronym in its name
Things to watch (7)
From the version posted Oct 19, 2026.
- Serious: You need a suitable Ponce property and 30 parking spaces. Only a business that owns or controls a building (or buildable site) in the area of consideration with the required space and parking can offer; a small business without property cannot bid.
- Serious: Engineer-stamped seismic forms are due with the offer. Seismic Forms A through D are pre-award; if the engineer finds the building does not meet the seismic standard, you must agree to retrofit it.
- Worth checking: Fully serviced lease with security systems. Utilities, janitorial, cable, Wi-Fi and security/CCTV monitoring, upkeep and quarterly testing all come out of the annual rent, so operating costs must be priced in up front.
Show all 7Show fewer
- Worth checking: Socio-economic status is both 'not a factor' and ranked. The RLP says status is not a factor, then says it will be evaluated with preference for service-disabled veteran-owned, then veteran-owned, then small businesses. Ask the lease contracting officer which governs.
- Worth checking: Higher standard wins when rules conflict. If the Vet Center requirements and the RLP or lease differ, you must follow the more stringent one, which can raise build-out costs.
- Minor: Group room count may differ. The statement of work calls for three group rooms, while the generic sign schedule lists Group Room 1 and Group Room 2 only. Confirm the count in the space requirements exhibit.
- Minor: Department of Labor wage determination attached. Exhibit I is a Puerto Rico building-construction wage determination; how it applies to the build-out is in the RLP text that was not read.
Read from the notice and 10 attachments. 1 of 11 not read. Show which files.
- EXHIBIT B. SOW ASR A,B.C New Replacing Vet Center Lease.pdf (read)
- Ponce Puerto Rico Vet Center RLP 9.11.2026.pdf (read)
- EXHIBIT D_3516 Solicitation Provisions Feb 2025.pdf (read)
- EXHIBIT A_ Global Lease Template L100 (May 2026) FOR SAM.pdf (read)
- EXHIBIT C_VA FACILITY SECURITY LEVEL II MEMO AND UNIT PRICE LIST.pdf (read)
- EXHIBIT E_3517B General Clauses (April 2026).pdf (read)
- EXHIBIT J_Representation-Regarding-Certain-Telecommunications-and-Video-Surveillance-Services-or-Equipment-.pdf (read)
- EXHIBIT H_Seismic Forms A - F with Instructions.pdf (read)
- EXHIBIT F_ Form 1364 Proposal to Lease Space Jan. 2023.pdf (read)
- EXHIBIT I_ PONCE PR DOL WAGE DETERMINATION.txt (read)
- EXHIBIT G_ FORM 1217 2016.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Lease 4,028 to 5,438 ABOA square feet of contiguous space in a modern-quality building in Ponce, Puerto Rico, with no more than 5,438 rentable square feet
- Provide 30 surface parking spaces reserved for the Government, secured and lit, with the cost included in the rent
- Build out the Vet Center rooms: lobby, reception, offices, three group therapy rooms, unisex restroom(s), kitchen/break room and other rooms listed in Exhibit B
- Supply a fully serviced lease: utilities, janitorial, basic cable, guest Wi-Fi, and security and CCTV monitoring and maintenance included in the annual rent
- Add Vet Center features: automatic front door, key fob access, video intercom, exterior cameras, a 20-foot flagpole, and a 50 AMP outdoor outlet for the Mobile Vet Center
- Install Facility Security Level II countermeasures (Exhibit C), priced as building-specific amortized capital (BSAC: security work repaid through rent)
- Submit seismic compliance forms and meet fire, accessibility and energy rules named in the request for lease proposals (RLP)
- Install Vet Center signage per the sign schedule, with locations confirmed with the VA director
- Contract type
- Lease of nonresidential building space (fully serviced), under a request for lease proposals (RLP); Lease No. 36C24W26L0061
- Place of performance
- Ponce, PR
- Estimated value
- Not stated
- How they'll choose
- Best value to the Government; price is judged by present value cost per ABOA square foot over the full lease term, including option periods. The RLP's award basis section was not read.
- Offers due
- November 15, 2026, 5:00 PM Central
What they'll judge offers on
- Price: present value cost per ABOA square foot, including all required option periods, discounted at 5 percent
What to include when you submit
- Submit the VA Proposal to Lease Space (GSA Form 1364) with your offered rent and other price data; do not try to complete the lease template.
- Show the gross annual price per rentable and per ABOA square foot, and a base price breakout for services and utilities if annual operating-cost adjustments apply.
- Send plans showing the rentable space yields ABOA space within the required range.
- On Form 1364, list the architect-engineer (A/E) fees and the lessor's project management fees for tenant improvements and BSAC.
- Send a signed letter from an authorized representative confirming the offering entity's socio-economic status.
- Send seismic Forms A through D with the offer; the building engineer must stamp the form the engineer completes.
- Complete the Exhibit J representation on certain telecommunications and video surveillance equipment.
- Put your best price and technical terms in the first proposal.
Not in the notice text
- Much of the RLP and its exhibits was attached but not read (the middle of each was left out): Ponce Puerto Rico Vet Center RLP 9.11.2026.pdf (19,866 of 102,411 characters), EXHIBIT B (19,866 of 131,725), EXHIBIT A lease template (19,867 of 208,852), EXHIBIT C (19,866 of 31,393), EXHIBIT D (19,866 of 23,724) and EXHIBIT E (19,866 of 81,337). Exhibit G (Form 1217) is a scanned PDF that was attached but not read.
- Lease term, firm term and any option periods; the text read shows only a blank template.
- The occupancy date and the area of consideration (the boundaries where the space must be).
- How and where to submit the offer, number of copies, and any page limits (RLP section 3.02, not read).
- Award basis and evaluation factors beyond price (RLP section 4.03, not read).
- Form 1364 (Exhibit F) text did not load; get the proposal form from SAM.gov.
- How the Exhibit I wage determination applies to the build-out, and whether an amendment changed any date (SAM.gov shows 3 versions).
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 531120
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 19, 2026
- Notice type
- Solicitation
- Office
- RPO West (36C24W), McClellan, CA
- Product/service code
- X1DB · Lease/Rental of Laboratories and Clinics
- Business type
- Real estate, rentals & leasing (FedReady's grouping, from NAICS 531120)
- Versions
3 versions have been posted, newest first.
- Oct 19, 2026 · Amendment 0002 (this version)Due Nov 15, 2026
- Oct 16, 2026 · Amendment 0001Due Nov 15, 2026
- Sep 21, 2026 · SolicitationDue Nov 15, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
FOLLOW INSTRUCTIONS WITHIN THE RLP AND EXHIBITS ATTACHED.
Similar open opportunities
- Hawaii - Hilo Vet Center - RelocationOnly small businesses can offer building space for this Department of Veterans Affairs (VA) lease: a Vet Center (a Readjustment Counseling Service site) in Hilo, Hawaii, from…
- The Government is seeking a minimum of 17,480 ANSI/BOMA Square Feet and a maximum of 18,354 ANSI/BOMA Square Feet of Hangar and related space in Carolina, Puerto RicoThe General Services Administration (GSA), Public Buildings Service, wants to lease 17,480 to 18,354 ANSI/BOMA square feet of hangar and related space in Carolina, Puerto Rico,…
- X1DB - RLP - VA ACC Annex | Honolulu, HIThe Department of Veterans Affairs (Regional Procurement Office West) wants to lease about 19,900 ANSI/BOMA Occupant Area (ABOA, usable floor area) square feet and 60 surface…
- New Replacing Lease - Concord Vet CenterThe VA wants to lease new, built-out office space in Concord, California to replace its existing Vet Center (a counseling center for veterans).
- Santa Cruz Outpatient Clinic, New Procurement Lease PackageThe Department of Veterans Affairs (VA) wants to lease a building for a new outpatient clinic in Santa Cruz, California (request for lease proposals, or RLP, 36C24W26R0077).