Solicitation
Ponce Vet Center - Relocation
Department of Veterans Affairs · Sol. 36C24426R0012
Due in 36 daysSmall business
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AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The Department of Veterans Affairs wants to lease 4,028 to 5,438 square feet of fully serviced, custom built-out office space in Ponce, Puerto Rico to relocate its Vet Center (a walk-in counseling center for veterans), with 30 reserved outdoor parking spaces. The lease is set aside for small businesses and offers are due November 15, 2026. The space must be built out to VA's detailed Vet Center specifications, including security systems.
Watch out for
- Expensive, detailed build-out at the lessor's cost. The lessor must supply all materials and labor for room-by-room finishes, doors, sound ratings, data and electrical outlets, intercoms and security items, which can be costly and hard to price.
The Lessor shall provide all materials, parts, and labor to complete the space and room requirements.
- Fully serviced lease. Utilities, janitorial, cable, Wi-Fi and security/CCTV monitoring and testing all come out of the annual rent, so operating costs are your risk.
The Lease shall be Fully Serviced with the following services paid for/provided by the Lessor through the annual rent.
- Engineer-stamped seismic paperwork before award. You need a licensed engineer to certify the building (or commit to a retrofit) up front, which adds cost and time and may rule out some buildings.
Forms A through D are pre-award submittals.
- Strict building quality standard. The space must be in a modern, sound building with a permanent-material facade, and an older building must be modernized by occupancy.
The Space shall be located in a modern quality Building of sound and substantial construction with a facade of stone, marble, brick, stainless
- Security systems with fast repair deadlines. The lessor must design, install and maintain security systems, and failures can lead to the Government hiring guards at the lessor's expense.
critical component that becomes inoperable must be replaced or repaired by the Lessor within five business
- Unclear how the set-aside status is used. The RLP says socio-economic status is not a factor but also says it will be evaluated with veteran preferences, so read the final award basis and ask the Lease Contracting Officer.
Socio-economic Status: NOT A FACTOR: Set-A-Side will be determined prior to issuing RLP.
- Submission method and deadline need confirming. The default provision requires paper offers in sealed envelopes unless the RLP allows other methods, the deadline is stated in CST for a Puerto Rico project, and 11/15/2026 falls on a Sunday.
must be received no later than 5:00 PM CST on the date above.
- Construction wage rates attached. A Department of Labor building-construction wage determination for Puerto Rico is attached, so build-out labor may need to follow prevailing wage rules; confirm with the Contracting Officer.
General Decision Number: PR20260001 05/18/2026
Read from the notice and 10 attachments. 1 not read in full.
- EXHIBIT B. SOW ASR A,B.C New Replacing Vet Center Lease.pdf
- Ponce Puerto Rico Vet Center RLP 9.11.2026.pdf
- EXHIBIT D_3516 Solicitation Provisions Feb 2025.pdf
- EXHIBIT A_ Global Lease Template L100 (May 2026) FOR SAM.pdf
- EXHIBIT C_VA FACILITY SECURITY LEVEL II MEMO AND UNIT PRICE LIST.pdf
- EXHIBIT E_3517B General Clauses (April 2026).pdf
- EXHIBIT J_Representation-Regarding-Certain-Telecommunications-and-Video-Surveillance-Services-or-Equipment-.pdf
- EXHIBIT H_Seismic Forms A - F with Instructions.pdf
- EXHIBIT F_ Form 1364 Proposal to Lease Space Jan. 2023.pdf
- EXHIBIT I_ PONCE PR DOL WAGE DETERMINATION.txt
- EXHIBIT G_ FORM 1217 2016.pdf: scanned PDF: no text to read
Full brief
What they want
- Lease 4,028 to 5,438 ABOA square feet (usable office area) of contiguous space in Ponce, PR, in a modern, sound building
- Provide 30 reserved surface parking spaces that are secured and lit, included in the rent
- Build out the space to the Vet Center specs: lobby, reception, offices, three group therapy rooms, restrooms, kitchen/break room, storage and telecom rooms
- Provide a fully serviced lease: utilities, janitorial, basic cable, guest Wi-Fi, and security/CCTV monitoring and maintenance paid through the rent
- Install access control with key fobs, video intercoms, duress alarms, cameras and exit signage per the specs and Facility Security Level II requirements
- Provide VA-approved signage and install an exterior 50 amp outlet for the Mobile Vet Center and a flagpole
- Supply seismic compliance certificates stamped by a licensed engineer
- Price the offer on VA Form 1364 with rent per square foot, operating costs, tenant improvements and security items
- Contract type
- Lease of real property under a VA Request for Lease Proposals (RLP), fully serviced lease, with a GSA-style global lease (Lease No. 36C24W26L0061)
- Place of performance
- Ponce, Puerto Rico
- How they'll choose
- Lease award to the responsible offeror whose proposal is the best value, using a present value price evaluation (5% discount rate). The RLP's full award basis section was not visible in the text provided.
- Offers due
- 11/15/2026, 5:00 PM CST (the notice lists 17:00 at UTC-06:00)
- How to submit
- Not shown in the text provided (see 'Receipt of Lease Proposals' in the RLP). The attached default provision calls for paper offers in sealed envelopes unless the RLP allows electronic submission.
What they'll judge offers on
- Price: present value cost per ABOA square foot over the full lease term, including options (5% discount rate, 2.5% operating cost escalation)
- Socio-economic status: listed as 'NOT A FACTOR', yet the RLP says it is evaluated with preference for service-disabled veteran-owned, then veteran-owned, then small businesses
- Other factors in RLP section 4.03 (Award Basis) were not visible in the text provided
What to include when you submit
- Submit the VA Proposal to Lease Space (GSA Form 1364) with offered rent and price data; do not complete the lease template
- Include a signed letter from an authorized representative confirming the offering entity's socio-economic status (mandatory)
- Include plans showing the rentable space yields ABOA space within the required range
- Include seismic compliance forms (Forms A through D are pre-award submittals), signed and stamped by a licensed engineer where required
- Identify architect/engineer fees and the lessor's project management fee percentage for tenant improvements and security items on Form 1364
- Enter the Unique Entity Identifier on the cover page of the offer, and be registered in SAM at the time of award
- Complete the telecommunications and video surveillance representation (FAR 52.204-24) and supply chain (FASCSA) representation
- Sign the offer and mark any proprietary data with the required legends; do not use a federal agency name in the owning entity's name
You must have
- Small business (total small business set-aside for this solicitation)
- Signed letter from an authorized representative confirming the offering entity's socio-economic status, required with the offer
a signed letter from an authorized representative is sent, which confirms the offering
- Building space of 4,028 to 5,438 ABOA square feet, contiguous, in the area of consideration
The Government is seeking a minimum of 4,028 to a maximum of 5,438 of American National Standards Institute/Building Owners and Managers
- 30 surface parking spaces reserved for the Government, secured and lit
30 surface/outside parking spaces, reserved for the exclusive use of the
- Seismic safety certification by a licensed civil or structural engineer, submitted before award (or an exemption claim)
Forms A through D are pre-award submittals.
- Active SAM registration by the time of award, kept through final payment
An Offeror is required to be registered in SAM at time of award
- Owner or lessor must be able to deliver a fully serviced lease with VA-specified build-out and security systems
The Lessor shall provide all materials, parts, and labor to complete the space and room requirements.
Current contractor
The title says relocation and the statement of work file is named for a new lease replacing a Vet Center lease, so an existing Ponce Vet Center lease is being replaced; no current landlord is named.
Not in the notice text
- Lease term (years firm and options): not visible in the text provided
- Area of consideration (the Ponce boundaries) and Section 1.04 and 1.05 contents
- Full award basis and evaluation factors (RLP section 4.03) and the 'Receipt of Lease Proposals' instructions
- Number and size of offices and other rooms: they are in a Space Requirements exhibit that was not provided
- Tenant improvement allowance and other pricing terms (RLP sections 3.03 to 3.08)
- Floodplain, asbestos, environmental and historic preservation requirements (listed in the RLP table of contents but not visible)
- Form 1217 was a scanned PDF that could not be read; the middle of the RLP, statement of work, lease template and general clauses was also left out of the text provided
- Estimated rent or contract value: not stated
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Key facts
- Response due
- Nov 15, 2026, 11:00 PM UTC
- Posted
- Sep 21, 2026
- Notice type
- Solicitation
- Solicitation
- 36C24426R0012
- Agency
- Department of Veterans Affairs
- Office
- Rpo West (36C24W)
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 531120
- Product/service code
- X1DB
- Business type
- Real estate & leasing
- Place of performance
- PR, 00716
- Contracting contact
- Dominic MabineDominic.Mabine@va.gov6822563473
Before you respond
Full notice text from SAM.gov
FOLLOW INSTRUCTIONS WITHIN THE RLP AND EXHIBITS ATTACHED.
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