Solicitation
Ponce Vet Center - Relocation
Department of Veterans Affairs
AI summarySmall businesses only: the Department of Veterans Affairs (VA) seeks to lease space in Ponce, Puerto Rico for a relocated Vet Center, a VA readjustment counseling office. It needs 4,028 to 5,438 ANSI/BOMA Occupant Area (ABOA) square feet, meaning usable floor area, of contiguous space plus 30 surface parking spaces. The lease is fully serviced, so rent covers utilities, janitorial and security monitoring; the response due date is November 15, 2026, 5:00 PM Central. More in the summary
A newer version of this notice was posted Oct 19, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 16, 2026. The notice was amended Oct 19, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 1 of 11 attachments weren't read (EXHIBIT G_ FORM 1217 2016.pdf). Check the attachments on SAM.gov.
Small businesses only: the Department of Veterans Affairs (VA) seeks to lease space in Ponce, Puerto Rico for a relocated Vet Center, a VA readjustment counseling office. It needs 4,028 to 5,438 ANSI/BOMA Occupant Area (ABOA) square feet, meaning usable floor area, of contiguous space plus 30 surface parking spaces. The lease is fully serviced, so rent covers utilities, janitorial and security monitoring; the response due date is November 15, 2026, 5:00 PM Central.
Who can bid (5)
- Small business set-aside: only small businesses can be considered (SAM.gov lists Small Business Set Aside - Total)
- A signed letter from an authorized representative confirming the offering entity's socio-economic status
- Active registration in the System for Award Management (SAM) at the time of award, kept active through final payment
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- Space of 4,028 to 5,438 ABOA square feet, contiguous, within the Area of Consideration (the area is not shown in the text read)
- The entity name that owns or leases the space cannot use a Federal agency name or acronym such as VA
Things to watch (12)
- Serious: Small business set-aside. SAM.gov lists this as a total small business set-aside, so only small businesses can win. The NAICS 531120 size standard is not shown in the text read.
- Serious: Signed socio-economic status letter is mandatory. A missing letter confirming the offering entity's status could sink an offer.
- Serious: Part of the RLP, including lease term and award basis, was not in the text read. The middle of the RLP and its exhibits was left out. Check SAM.gov for the lease length, area of consideration, how to deliver offers and all evaluation factors.
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- Worth checking: Space must be 4,028 to 5,438 ABOA square feet and contiguous. You need a suitable building or space in the area VA names, and the plans must show the space measures within that range.
- Worth checking: Seismic forms due before award. Forms A through D are due before award, and an engineer completes and stamps some of them, which adds cost and lead time.
- Worth checking: Lessor pays for the full build-out. The Lessor supplies all materials, parts and labor for the room and space requirements, so the build-out cost must be priced into the offer.
- Worth checking: Fully serviced lease. Utilities, janitorial, cable, Wi-Fi, and security and CCTV monitoring and maintenance are paid through the annual rent, so a low rent must still cover them.
- Worth checking: 30 reserved surface parking spaces. The parking must be secured, lit and reserved for the Government, and its cost is part of the rent.
- Worth checking: Wording on veteran status in evaluation is unclear. The RLP heading says socio-economic status is not a factor, yet it says service-disabled veteran-owned small businesses are favored first, then veteran-owned small businesses.
- Worth checking: How to submit offers is not in the text read. The standard provision calls for paper offers in sealed envelopes unless the solicitation permits other methods; check the RLP's receipt section.
- Worth checking: Facility Security Level II items priced into rent. Security countermeasures are priced as part of the building specific amortized capital, and a post-award risk assessment can add more at the Lessor's cost.
- Minor: Davis-Bacon wage determination attached. A Department of Labor wage determination for Puerto Rico building construction is attached as Exhibit I; the text read does not say how it applies to the build-out.
Read from the notice and 10 attachments. 1 of 11 not read. Show which files.
- EXHIBIT B. SOW ASR A,B.C New Replacing Vet Center Lease.pdf (read)
- Ponce Puerto Rico Vet Center RLP 9.11.2026.pdf (read)
- EXHIBIT D_3516 Solicitation Provisions Feb 2025.pdf (read)
- EXHIBIT A_ Global Lease Template L100 (May 2026) FOR SAM.pdf (read)
- EXHIBIT C_VA FACILITY SECURITY LEVEL II MEMO AND UNIT PRICE LIST.pdf (read)
- EXHIBIT E_3517B General Clauses (April 2026).pdf (read)
- EXHIBIT J_Representation-Regarding-Certain-Telecommunications-and-Video-Surveillance-Services-or-Equipment-.pdf (read)
- EXHIBIT H_Seismic Forms A - F with Instructions.pdf (read)
- EXHIBIT F_ Form 1364 Proposal to Lease Space Jan. 2023.pdf (read)
- EXHIBIT I_ PONCE PR DOL WAGE DETERMINATION.txt (read)
- EXHIBIT G_ FORM 1217 2016.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Lease 4,028 to 5,438 ABOA square feet of contiguous space (no more than 5,438 rentable square feet) in a modern, soundly built building
- 30 surface parking spaces and 0 structured parking spaces, reserved for the Government, secured and lit, with the cost included in the rent
- Fully serviced lease: utilities, janitorial, basic cable, guest Wi-Fi, and security and CCTV monitoring and maintenance, all paid through the annual rent
- Build out the space to VA Vet Center specs. Rooms include a lobby, reception, offices, three group therapy rooms, a break room and a unisex restroom; the Lessor supplies all materials, parts and labor
- Security and access features: key-fob doors, video intercom, duress alarms, interior and exterior cameras, and Facility Security Level II countermeasures priced into the rent
- Exterior extras: a 50 amp outlet for the Mobile Vet Center, a flagpole at least 20 feet high, and VA-approved signage
- Seismic safety forms, with an engineer's certification where the form requires it
- Contract type
- Lease (Request for Lease Proposals, RLP), fully serviced; the RLP lists Lease No. 36C24W26L0061
- Place of performance
- Ponce, Puerto Rico (the RLP is titled "Ponce, PR"); SAM.gov lists PR, USA
- Estimated value
- Not stated
- How they'll choose
- Best value after evaluation, with negotiations among offers in a competitive range. Price is judged by present value: each offer's annual price per ABOA square foot, discounted at 5 percent.
- Offers due
- November 15, 2026, 5:00 PM Central (from the version posted Oct 16, 2026; amended since)
What they'll judge offers on
- Price: present value cost per ABOA square foot over the full term including option periods, with operating expenses escalated at 2.5 percent a year where annual adjustments apply
What to include when you submit
- Put rent and other price data on GSA Form 1364 (Proposal to Lease Space); do not fill in the lease template itself
- Send a signed letter from an authorized representative that confirms the offering entity's socio-economic status (mandatory)
- Include plans or other information showing the rentable space yields ABOA space within the required range of 4,028 to 5,438 square feet
- On Form 1364, show the fees for architect/engineer design and the Lessor's project management for tenant improvements (TI: the build-out) and for building specific amortized capital (BSAC: security items priced into rent)
- Send the seismic forms that apply from Exhibit H: Forms A through D are pre-award, and the engineer completes and stamps some of them
- Write the Unique Entity Identifier (UEI) in the name-and-address block on the offer's cover page
- Sign the offer forms, and do not use a Federal agency name or acronym in the name of the entity that owns or leases the space
Current contractor
No incumbent is named. The statement of work file name says it covers a new lease replacing an existing Vet Center lease, but the current landlord is not named.
Not in the notice text
- Parts of the RLP and its exhibits were cut from the text read. Missing items include lease term, area of consideration, how to deliver offers and evaluation factors; read the full RLP on SAM.gov.
- Exhibit F (Form 1364, the Proposal to Lease Space) did not display, and Exhibit G (Form 1217) is a scanned file with no readable text; check both on SAM.gov.
- The lease term, firm term and option periods are not in the text read.
- The area of consideration, and whether the space must sit in a named part of Ponce, is not in the text read.
- How and where to deliver offers (paper, email or portal) is not stated in the text read.
- Evaluation factors other than price, and their order of importance, are not in the text read.
- Whether there is a site visit, pre-offer conference or question deadline is not stated.
- The tenant improvement allowance and any VA estimate of rent or value are not stated.
- SAM.gov shows two versions of the notice, first posted September 21, 2026, and the text does not say what the October 16, 2026 version changed.
- Whether the attached wage determination applies to the build-out work is not explained in the text read.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 531120
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 16, 2026
- Notice type
- Solicitation
- Office
- RPO West (36C24W), McClellan, CA
- Product/service code
- X1DB · Lease/Rental of Laboratories and Clinics
- Business type
- Real estate, rentals & leasing (FedReady's grouping, from NAICS 531120)
- Versions
3 versions have been posted, newest first.
- Oct 19, 2026 · Amendment 0002Due Nov 15, 2026
- Oct 16, 2026 · Amendment 0001 (this version)Due Nov 15, 2026
- Sep 21, 2026 · SolicitationDue Nov 15, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
FOLLOW INSTRUCTIONS WITHIN THE RLP AND EXHIBITS ATTACHED.
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