Solicitation
X1DB - RLP - VA ACC Annex | Honolulu, HI
Department of Veterans Affairs
AI summaryThe Department of Veterans Affairs (Regional Procurement Office West) wants to lease about 19,900 ANSI/BOMA Occupant Area (ABOA, usable floor area) square feet and 60 surface parking spaces in an existing Honolulu, Hawaii building for a VA Ambulatory Care Clinic Annex. No set-aside is used, and the response due date is October 30, 2026 (an amendment moved it to Nov 11, 2026, 5:00 PM PST · 8:00 PM Eastern), 5:00 PM Pacific. Offers are priced two ways: a 20-year lease with 15 firm years, or a 20-year firm lease. More in the summary
AI summary Beta
Summary of the version posted Oct 14, 2026. The notice was amended Nov 4, 2026. The due date moved from Oct 30, 2026 to Nov 11, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 15 of 27 attachments weren't read (B.4 Room Data Matrix.pdf, C. Tenant Improvements Cost Summary (TICS) Table.pdf and 13 more). Check the attachments on SAM.gov.
The Department of Veterans Affairs (Regional Procurement Office West) wants to lease about 19,900 ANSI/BOMA Occupant Area (ABOA, usable floor area) square feet and 60 surface parking spaces in an existing Honolulu, Hawaii building for a VA Ambulatory Care Clinic Annex. No set-aside is used, and the response due date is October 30, 2026 (passed), 5:00 PM Pacific. Offers are priced two ways: a 20-year lease with 15 firm years, or a 20-year firm lease.
Who can bid (7)
- Space on one contiguous floor of an existing building inside the Area of Consideration (bounded by streets in Honolulu), 19,900 ABOA square feet
- Space must not be in the FEMA 100-year flood plain
- Space must be zoned for VA's intended use by the time initial offers are due
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- Offeror must not be debarred (barred from federal contracts)
- Active registration in the System for Award Management (SAM) at the time of award
- Lease must score as an operating lease under Office of Management and Budget Circular A-11, Appendix B; only compliant offers are eligible for award
- The entity that owns or leases the space to VA may not use a federal agency name or acronym such as VA in its name
How to submit: due October 30, 2026, 5:00 PM Pacific. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
- Serious: Only firms that control a qualifying Honolulu building can offer. The space must be in an existing building inside a set area, on one floor, with no apartments in the building and 60 surface parking spaces on the same site.
- Serious: Zoning and flood plain limits. The space must already be zoned for VA's use when initial offers are due and cannot sit in the FEMA 100-year flood plain.
- Serious: Turnkey medical clinic build-out is the lessor's cost. Rent must cover all shell upgrades, tenant improvements, design, security and operating costs, so a bidder needs construction and financing capacity.
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- Serious: Both lease terms must be priced. An offer that prices only one of the two alternatives can be rejected as non-responsive.
- Worth checking: 20-year lease commitment. The lease runs 20 years with 15 or 20 years firm, so the owner is tied to the building and rent for a long time.
- Worth checking: Fully serviced lease. The lessor must provide utilities, janitorial and other operating services inside the rent, with daily cleaning and supply duties set out in the agency requirements.
- Worth checking: Facility Security Level II security. The lessor must install and price security systems that meet Interagency Security Committee Level II, listed in attachments that were not read.
- Minor: Past performance questionnaire exhibit label differs. The RLP's document list names the Past Performance Questionnaire as Exhibit M, but the evaluation section says to use Exhibit N; ask the contracting officer which is right.
Read from the notice and 12 attachments. 15 of 27 not read. Show which files.
- E. 3516 Solicitation Provisions (Mar. 2026).pdf (read)
- RLP No. 36C24W25R0073 - Amendment No. 3.docx (read)
- 36C24W25R0073 0003.docx (read)
- RLP No. 36C24W25R0073 - Amendment No. 2.pdf (read)
- 36C24W25R0073 0002.docx (read)
- RLP No. 36C24W25R0073 - Amendment No. 1.pdf (read)
- 0. RLP No. 36C24W25R0073.pdf (read)
- A. Lease No. 36C24W26L0073.pdf (read)
- B. Agency Specific Requirements.pdf (read)
- B.1 Design Narrartive.pdf (read)
- B.2 Program for Design.pdf (read)
- B.3 ACC Annex Room Contents List.pdf (read)
- B.4 Room Data Matrix.pdf: not summarized: open it on SAM.gov
- C. Tenant Improvements Cost Summary (TICS) Table.pdf: not summarized: open it on SAM.gov
- D. Security Requirements (FSL Level II) (Oct. 2024).pdf: not summarized: open it on SAM.gov
- F. 3517B General Clauses (Apr. 2026).pdf: not summarized: open it on SAM.gov
- J. Security Unit Price List FSL II (Oct. 2024).pdf: not summarized: open it on SAM.gov
- K. FAR 52.204-24 Representation (Nov. 2021).pdf: not summarized: open it on SAM.gov
- N. Small Business Subcontracting Plan.pdf: not summarized: open it on SAM.gov
- P. Commission Agreement (Template).pdf: not summarized: open it on SAM.gov
- Q. Broker Project Exhibit.pdf: not summarized: open it on SAM.gov
- I. FPLS Prelease Evaluation Form 12000 (May 2015).pdf: not summarized: open it on SAM.gov
- L. Seismic Forms A - F with Instructions.pdf: not summarized: open it on SAM.gov
- G. GSA Form 1364 Proposal to Lease Space (Jan. 2023) Open with Adobe Only (8).pdf: not summarized: open it on SAM.gov
- H. GSA Form 1217 Lessor's Annual Cost Statement (Nov. 2016) (2).pdf: not summarized: open it on SAM.gov
- M. Past Performance Questionnaire.docx: not summarized: open it on SAM.gov
- O. Davis Bacon Wage Rate.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- 19,900 ABOA square feet of contiguous space on one floor, inside the described Honolulu Area of Consideration, in a modern quality building
- 60 surface parking spaces, secured and lit, included in the rent; structured parking under the space is not allowed
- A turnkey build-out of clinic space for Audiology and Speech-Language Pathology, Physical Medicine and Rehabilitation, Prosthetics and Sensory Aids, and Laboratory
- A fully serviced lease: rent covers shell upgrades, tenant improvements, operating costs, real estate taxes, security upgrades, utilities and janitorial service
- After award, design intent drawings for VA review before build-out starts; the lessor designs, builds and furnishes marked items from the room contents list
- Security systems that meet Facility Security Level II, with a security unit price list
- Location near restaurants, pharmacies and shopping, and near a bus or rail stop, plus a loading dock or loading area
- Contract type
- Lease of real property (fully serviced, turnkey lease on GSA Template L100), awarded by best value tradeoff
- Period of performance
- Offers must be priced for Alternative A: 20-year term with a 15-year firm term, and Alternative B: 20-year firm term. The lease term starts when VA accepts the finished space.
- Place of performance
- Honolulu, HI, within the Area of Consideration set out in the Request for Lease Proposals (RLP)
- Estimated value
- Not stated
- How they'll choose
- Best value tradeoff: VA may award to a firm that is not the lowest price or the highest rated technically. The non-price factors together are about equal in importance to price.
- Offers due
- October 30, 2026, 5:00 PM Pacific (from the version posted Oct 14, 2026; amended since)
- Page limits
- Factor 1 (Location) submittal: 5 pages at most. Factor 2 (Past Performance) narrative: 5 pages at most.
What they'll judge offers on
- Location: the site must meet every RLP requirement, including on-site parking, nearby amenities and public transportation; shown by narrative, maps and other information (5 pages at most)
- Past Performance: how recent and relevant, and how well, the offeror did on past work; no past performance is not rated negatively. Narrative of 5 pages at most plus up to three references
- Price: present value cost per ABOA square foot, discounted at 5 percent a year over the lease term, including tenant improvement fees and any commission credit
What to include when you submit
- Send offered rent and other price data on GSA Form 1364 (Proposal to Lease Space); do not fill in the lease template
- Price both lease alternatives: 20 years with 15 years firm, and 20 years firm; fewer or different alternatives may be rejected
- List any requested deviations on Form 1364 in the block labeled "Additional Remarks or Conditions with Respect to this Offer"; VA decides whether to accept them
- Use the Security Unit Price List to break down the cost of the security measures; charge nothing for items that already exist in the building
- Base tenant improvement (build-out) pricing on the Program for Design; include design (A/E) fees and the lessor's project management fee on Form 1364, with no building shell costs in the tenant improvement price
- Give plans showing that the rentable space yields ABOA space within the required range
- Location narrative with maps and other information showing the site meets the RLP, no more than 5 pages
- Past performance: up to three references for past lease experience with names and telephone numbers, a narrative of no more than 5 pages, and the Past Performance Questionnaire for your references to fill out
- Write "Unique Entity Identifier" and your number on the offer's cover block, and sign the offer; acknowledge any amendments by the date and time the amendment sets
- To keep data private, mark the title page and each restricted sheet with the legends the solicitation provisions give
Not in the notice text
- Part of the RLP was attached but not read, including the sections on how to offer and receipt of lease proposals (3.01 to 3.03), so where and how to send the offer is not known here. Many exhibits were attached but not read: Room Data Matrix, Tenant Improvements Cost Summary, Security Requirements (D), General Clauses (F), Form 1364 (G), Form 1217 (H), fire protection form (I), Security Unit Price List (J), Form 52.204-24 (K), Seismic forms (L), Past Performance Questionnaire (M), Subcontracting Plan (N), Davis-Bacon Wage Rate (O), Commission Agreement (P) and Broker Project Exhibit (Q).
- Where and how offers must be sent (email, paper or portal)
- When VA needs to occupy the space, and the rent range or budget; neither was found in the text read
- Whether Davis-Bacon wage rates (the federal wage rule for building work) apply to the build-out, and whether there is a site visit; the Davis-Bacon exhibit is marked "if applicable" and was not read
- Dates for questions or any pre-offer step; none appear in the text read
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Nov 4, 2026
- Notice type
- Solicitation
- Office
- RPO West (36C24W), McClellan, CA
- Product/service code
- X1DB · Lease/Rental of Laboratories and Clinics
- Business type
- Real estate, rentals & leasing (FedReady's grouping, from NAICS 531120)
- Versions
6 versions have been posted, newest first.
- Nov 4, 2026 · Amendment 0005 (this version)Due Nov 11, 2026 (changed)
- Oct 14, 2026 · Amendment 0004Due Oct 30, 2026 (changed)
- Sep 16, 2026 · Amendment 0003Due Oct 9, 2026 (changed)
- Sep 16, 2026 · Amendment 0002Due Jun 17, 2026
- May 28, 2026 · Amendment 0001Due Jun 17, 2026 (changed)
- Apr 29, 2026 · SolicitationDue May 29, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
VA seeks to lease approximately 19,900 ANSI/BOMA (ABOA) Square Feet of space and sixty (60) onsite parking spaces for use by VA as an Ambulatory Care Clinic (ACC) Annex within Honolulu, HI. VA will consider leased space located in an existing building. See Attachments.
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