Combined Synopsis/Solicitation
Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027
Department of Defense · Department of the Army
AI summaryThe Wisconsin Army National Guard (Department of Defense, Army, W7N8 USPFO Activity WI ARNG) wants a hotel or venue in the Wisconsin Dells area for a Yellow Ribbon Reintegration Event on January 9-10, 2027, with setup on January 8. It covers 205 rooms, meeting space, audio-visual support, childcare rooms and snacks and drinks for about 500 people. The buy is unrestricted, the lowest price that meets the requirements wins, and the response due date is November 15, 2026, 12:00 PM Central. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 2 attachments weren't read (Bid Sheet YRRP 9-10 Jan 2027 PH1_V2 (1).xlsx). Check the attachments on SAM.gov.
The Wisconsin Army National Guard (Department of Defense, Army, W7N8 USPFO Activity WI ARNG) wants a hotel or venue in the Wisconsin Dells area for a Yellow Ribbon Reintegration Event on January 9-10, 2027, with setup on January 8. It covers 205 rooms, meeting space, audio-visual support, childcare rooms and snacks and drinks for about 500 people. The buy is unrestricted, the lowest price that meets the requirements wins, and the response due date is November 15, 2026, 12:00 PM Central.
Who can bid
- Be registered in the System for Award Management (SAM) to be eligible for award
- Quote must show a CAGE code or DUNS number
- Venue must be in the Wisconsin Dells area with accessible transit routes
How to submit: Email to the Primary Point of Contact named on the notice; phone inquiries are not accepted. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (6)
From the version posted Oct 21, 2026.
- Serious: Large venue needed: 205 rooms and a room for 500. A business needs a hotel or resort that can host 205 rooms, a 500-person session room, six 100-person breakout rooms and two childcare rooms in the same weekend.
- Worth checking: Bid sheet attached but not read. The quote must include a completed bid sheet of all costs, and its price lines were not read here, so check how prices must be broken out.
- Worth checking: Wi-Fi for 500+ users and web polling in breakout rooms. The venue must carry heavy simultaneous Wi-Fi use in the session room and the breakout rooms, which many smaller venues cannot do.
Show all 6Show fewer
- Worth checking: Childcare room safety rules. Both childcare rooms must meet safety and access rules, including restrooms reached without crossing public areas, which limits which rooms in a venue qualify.
- Minor: Walkthrough and A/V dry run before the event. After award, the contractor must host a walkthrough, A/V dry run and menu review at least 14 calendar days before the event.
- Minor: Two period of performance statements. The notice starts the period with setup on January 8, 2027, while the statement of work's header gives January 9-10, 2027, though its table sets setup access on January 8.
Read from the notice and 1 attachment. 1 of 2 not read. Show which files.
- SoW January BYR Event.pdf (read)
- Bid Sheet YRRP 9-10 Jan 2027 PH1_V2 (1).xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- 205 double-occupancy rooms (410 beds) for the night of Saturday, January 9, 2027, with free on-site parking for at least 250 personal vehicles
- Day 1 (January 9): General Session Room for 500, Resource and Jobs Fair Room, Registration Foyer, Confidential Privacy Room, and two childcare rooms
- Day 2 (January 10): six breakout rooms for 100 people each, Registration Foyer, and two childcare rooms
- Audio-visual (A/V) support in the session rooms: projection screens, sound system, microphones, and Wi-Fi for 500+ users at once
- Water stations, beverage service and scheduled snacks on both days, with separate stations for adults and the childcare areas
- One dedicated on-site event coordinator with authority to fix facility, A/V and catering problems, present during setup on January 8 and throughout the event
- Childcare rooms for up to 40 children that meet the listed safety and access rules
- A facility walkthrough, A/V dry run and menu review with the Guard's point of contact at least 14 calendar days before the event
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing) award is anticipated; Request for Quote (RFQ: a request for price quotes)
- Period of performance
- Setup January 8, 2027; event January 9-10, 2027; lodging for the night of January 9, 2027
- Place of performance
- Wisconsin Dells, WI, USA (the notice says the Wisconsin Dells, Wisconsin area)
- Estimated value
- Not stated
- How they'll choose
- Lowest price offer that meets or exceeds the statement of work requirements
- Offers due
- November 15, 2026, 12:00 PM Central
- How to submit
- Email to the Primary Point of Contact named on the notice; phone inquiries are not accepted
What they'll judge offers on
- Price (lowest price wins among offers that meet the statement of work)
- Conformance to the statement of work (shown by the narrative and the completed bid sheet)
What to include when you submit
- Include a narrative showing how your offer conforms to the statement of work
- Include a completed bid sheet detailing all costs (the bid sheet is an Excel file attached to the notice)
- Put your CAGE code (Commercial and Government Entity code, your business's federal ID) or DUNS number on the quote
- Send the quote by email to the Primary Point of Contact
Not in the notice text
- The bid sheet (Bid Sheet YRRP 9-10 Jan 2027 PH1_V2 (1).xlsx) is attached but not read, so its price lines, quantities and units are not known.
- The Primary Point of Contact's email address is not in the text; check the notice on SAM.gov.
- This notice has two versions on SAM.gov, and the text does not say what changed in the second.
- Sections 3 and 8 of the statement of work are not in the text; check the file on SAM.gov.
- The Government's budget or estimated value is not stated.
- Whether taxes, resort fees or gratuities are to be included in the price is not stated.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to the Primary Point of Contact named on the notice; phone inquiries are not accepted. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- W7N8 Uspfo Activity Wi ARNG, Camp Douglas, WI
- Product/service code
- V231 · Transportation/Travel/Relocation – Travel/Lodging/Recruitment: Lodging, Hotel/Motel
- Business type
- Lodging & travel services (FedReady's grouping, from NAICS 721110)
- Versions
2 versions have been posted, newest first.
- Oct 21, 2026 · Amendment 0001 (this version)Due Nov 15, 2026
- Oct 20, 2026 · Combined Synopsis/SolicitationDue Nov 15, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.205, as supplemented with additional information included in this notice. i. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. ii. The solicitation number assigned to this action is W912J2-27-Q-042147. The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618. iii. This requirement is unrestricted with an applicable NAICS Code of 721110. iv. Please send proposals In Accordance With (IAW) the attached Statement of Work. v. The Wisconsin Army National Guard (WIARNG) is seeking a contractor to provide lodging, conference and meeting space, audio-visual (A/V) support, and catering for a post-demobilization Yellow Ribbon Reintegration Event supporting the 121st Field Artillery Regiment and 108th Forward Support Company in the Wisconsin Dells, Wisconsin area. vi. The period of performance shall be from 8 January 2027 (setup) to 10 January 2027. Lodging will be for the night of Saturday, 9 January 2027. vii. Evaluation will be based on the lowest price offeror meeting or exceeding the requirements specified in the Statement of Work. To be considered, all bids must include: 1. A narrative demonstrating conformance to the Statement of Work. 2. A completed bid sheet detailing all costs. viii. A firm-fixed-price contract award is anticipated. 4. Key Requirements from Statement of Work Event: Post-Demobilization Yellow Ribbon Reintegration Event Dates: 9–10 January 2027 (with setup access on 8 January 2027) Location: Wisconsin Dells, Wisconsin area Attendance: Approximately 500 personnel Lodging: 205 double-occupancy rooms for the night of 9 January 2027. Meeting Space: Day 1 (Jan 9): General Session Room for 500, Resource Fair Room, Registration Foyer, Confidential Privacy Room, and two separate childcare rooms (Child/Youth and Infant/Nanny). Day 2 (Jan 10): Six breakout rooms for 100 each, Registration Foyer, and two childcare rooms. A/V: Professional A/V support as specified for all session rooms, including projection, microphones, and high-density Wi-Fi for 500+ users. Catering: Continuous beverage service and scheduled snack service on both days for adults and childcare areas. On-Site Support: A dedicated on-site event coordinator must be provided by the contractor. 5. Instructions to Offerors i. Quotes in response to this solicitation MUST include the Offeror's CAGE Code or DUNS Number. ii. All contractors shall be registered in the System for Award Management (SAM) at www.sam.gov to be eligible for contract award. iii. Submit offers via email to the Primary Point of Contact. Telephonic inquiries will not be accepted. iv. Quotes must be received no later than 15 November 2026 at 12:00 PM CST. Offers received after this time may not be considered.
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