Combined Synopsis/Solicitation
Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027
Department of Defense · Department of the Army
AI summaryThe Wisconsin Army National Guard, through the Department of the Army's USPFO Activity WI ARNG office, wants a contractor in the Wisconsin Dells, Wisconsin area to host a post-demobilization Yellow Ribbon Reintegration Event on January 9-10, 2027, with setup on January 8, 2027. The contractor provides 205 double-occupancy rooms for one night, meeting and childcare rooms, audio-visual support and snack and beverage service for about 500 personnel. The award goes to the lowest price quote that meets the Statement of Work, and the response due date is November 15, 2026, 12:00 PM Central. More in the summary
A newer version of this notice was posted Oct 21, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 20, 2026. The notice was amended Oct 21, 2026. Check what else changed on SAM.gov. Some details are in the notice's attachments, which this summary didn't read. Check the attachments on SAM.gov.
The Wisconsin Army National Guard, through the Department of the Army's USPFO Activity WI ARNG office, wants a contractor in the Wisconsin Dells, Wisconsin area to host a post-demobilization Yellow Ribbon Reintegration Event on January 9-10, 2027, with setup on January 8, 2027. The contractor provides 205 double-occupancy rooms for one night, meeting and childcare rooms, audio-visual support and snack and beverage service for about 500 personnel. The award goes to the lowest price quote that meets the Statement of Work, and the response due date is November 15, 2026, 12:00 PM Central.
Who can bid
- Be registered in the System for Award Management (SAM) at www.sam.gov to be eligible for award
How to submit: Email to the Primary Point of Contact listed on the SAM.gov notice; telephone inquiries are not accepted. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (4)
- Worth checking: Venue must hold about 500 people and 205 rooms. Only a large resort or hotel in the Wisconsin Dells area can supply the rooms, a session room for 500 and six breakout rooms for 100 each.
- Worth checking: High-density Wi-Fi for 500+ users. The audio-visual package must include network capacity for more than 500 users, which adds cost and technical work.
- Minor: Award to the lowest price. A quote that meets the Statement of Work is judged on price alone, so price carefully and complete the bid sheet.
Show all 4Show fewer
- Minor: CAGE Code or DUNS Number required in the quote. Quotes without one of these identifiers do not meet the instructions.
Read from the notice text only.
Full summary
What they want
- Lodging: 205 double-occupancy rooms for the night of January 9, 2027
- Day 1 (January 9): a General Session Room for 500, a Resource Fair Room, a Registration Foyer, a Confidential Privacy Room, and two separate childcare rooms (Child/Youth and Infant/Nanny)
- Day 2 (January 10): six breakout rooms for 100 each, a Registration Foyer, and two childcare rooms
- Professional audio-visual (A/V) support for all session rooms, including projection, microphones and high-density Wi-Fi for 500+ users
- Continuous beverage service and scheduled snack service on both days for adults and childcare areas
- A dedicated on-site event coordinator provided by the contractor, with setup access on January 8, 2027
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing) award anticipated
- Period of performance
- January 8, 2027 (setup) to January 10, 2027
- Place of performance
- Wisconsin Dells, Wisconsin area
- Estimated value
- Not stated
- How they'll choose
- Lowest price among quotes that meet or exceed the Statement of Work requirements
- Offers due
- November 15, 2026, 12:00 PM Central (from the version posted Oct 20, 2026; amended since)
- How to submit
- Email to the Primary Point of Contact listed on the SAM.gov notice; telephone inquiries are not accepted
What they'll judge offers on
- Meets or exceeds the Statement of Work requirements, shown by a narrative demonstrating conformance
- Price: lowest price wins, shown on a completed bid sheet detailing all costs
What to include when you submit
- Include a narrative demonstrating conformance to the Statement of Work
- Include a completed bid sheet detailing all costs
- Include your CAGE Code (Commercial and Government Entity code) or DUNS Number in the quote
Not in the notice text
- The attached Statement of Work and bid sheet are not in the text; the notice lists only key requirements.
- The email address of the Primary Point of Contact is not given in the text.
- Whether childcare staffing is required, beyond the two childcare rooms, is not stated.
- The audio-visual equipment details and catering amounts are in the Statement of Work.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to the Primary Point of Contact listed on the SAM.gov notice; telephone inquiries are not accepted. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- W7N8 Uspfo Activity Wi ARNG, Camp Douglas, WI
- Product/service code
- V231 · Transportation/Travel/Relocation – Travel/Lodging/Recruitment: Lodging, Hotel/Motel
- Business type
- Lodging & travel services (FedReady's grouping, from NAICS 721110)
- Versions
2 versions have been posted, newest first.
- Oct 21, 2026 · Amendment 0001Due Nov 15, 2026
- Oct 20, 2026 · Combined Synopsis/Solicitation (this version)Due Nov 15, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.205, as supplemented with additional information included in this notice. i. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. ii. The solicitation number assigned to this action is W912J2-27-Q-042147. The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618. iii. This requirement is unrestricted with an applicable NAICS Code of 721110. iv. Please send proposals In Accordance With (IAW) the attached Statement of Work. v. The Wisconsin Army National Guard (WIARNG) is seeking a contractor to provide lodging, conference and meeting space, audio-visual (A/V) support, and catering for a post-demobilization Yellow Ribbon Reintegration Event supporting the 121st Field Artillery Regiment and 108th Forward Support Company in the Wisconsin Dells, Wisconsin area. vi. The period of performance shall be from 8 January 2027 (setup) to 10 January 2027. Lodging will be for the night of Saturday, 9 January 2027. vii. Evaluation will be based on the lowest price offeror meeting or exceeding the requirements specified in the Statement of Work. To be considered, all bids must include: 1. A narrative demonstrating conformance to the Statement of Work. 2. A completed bid sheet detailing all costs. viii. A firm-fixed-price contract award is anticipated. 4. Key Requirements from Statement of Work Event: Post-Demobilization Yellow Ribbon Reintegration Event Dates: 9–10 January 2027 (with setup access on 8 January 2027) Location: Wisconsin Dells, Wisconsin area Attendance: Approximately 500 personnel Lodging: 205 double-occupancy rooms for the night of 9 January 2027. Meeting Space: Day 1 (Jan 9): General Session Room for 500, Resource Fair Room, Registration Foyer, Confidential Privacy Room, and two separate childcare rooms (Child/Youth and Infant/Nanny). Day 2 (Jan 10): Six breakout rooms for 100 each, Registration Foyer, and two childcare rooms. A/V: Professional A/V support as specified for all session rooms, including projection, microphones, and high-density Wi-Fi for 500+ users. Catering: Continuous beverage service and scheduled snack service on both days for adults and childcare areas. On-Site Support: A dedicated on-site event coordinator must be provided by the contractor. 5. Instructions to Offerors i. Quotes in response to this solicitation MUST include the Offeror's CAGE Code or DUNS Number. ii. All contractors shall be registered in the System for Award Management (SAM) at www.sam.gov to be eligible for contract award. iii. Submit offers via email to the Primary Point of Contact. Telephonic inquiries will not be accepted. iv. Quotes must be received no later than 15 November 2026 at 12:00 PM CST. Offers received after this time may not be considered.
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