Sources Sought
Event Housing Management Services
Department of Homeland Security · U.S. Secret Service
AI summaryThe U.S. Secret Service is asking industry for information (a sources sought notice and request for information, RFI) about event housing management: finding, booking and managing hotel rooms for federal law enforcement staff at National Special Security Events in California, including the 2028 Olympic and Paralympic games. No contract is awarded from this notice, but a firm-fixed-price (FFP) contract would be most likely if a solicitation follows. The response due date is November 21, 2026, 12:00 PM Eastern. More in the summary
Market research, not a bid. Replying is free and tells U.S. Secret Service who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
AI summary Beta
The U.S. Secret Service is asking industry for information (a sources sought notice and request for information, RFI) about event housing management: finding, booking and managing hotel rooms for federal law enforcement staff at National Special Security Events in California, including the 2028 Olympic and Paralympic games. No contract is awarded from this notice, but a firm-fixed-price (FFP) contract would be most likely if a solicitation follows. The response due date is November 21, 2026, 12:00 PM Eastern.
Who can bid
- The RFI seeks qualified and capable sources within California
How to submit: Email to Christina.Cook@usss.dhs.gov and Katheryn.Dennis@usss.dhs.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (4)
From the version posted Oct 21, 2026.
- Worth checking: Very large scale of lodging. The RFI asks about managing thousands of rooms across dozens of hotels for tens of thousands of federal law enforcement staff, which is hard for a small business to show without teaming.
- Minor: Information request only, no award. Responses are not offers and no costs are reimbursed, but skipping this notice does not bar you from a later solicitation if one is issued.
- Minor: Property counts differ in the RFI. Section 6 describes room blocks across 50-100 unique properties, while a vendor question asks about 12,000 personnel across 100-200 lodging properties.
Show all 4Show fewer
- Minor: Closing summary refers to a vehicle platform. The final summary paragraph mentions a production vehicle platform, which does not match event housing services; ask the contracting team if the wording is a template error.
Read from the notice and 1 attachment. Show which files.
- RFI EVENT HOUSING MANAGEMENT SERVICES. final.pdf (read)
Full summary
What they want
- Show end-to-end lodging management: market research, hotel sourcing, room-block setup, reservations, changes, cancellations, waitlists, check-in support and invoice reconciliation
- Show capacity for large events, such as 10,000-30,000 rooms across 50-100 unique properties, or about 12,000 personnel across 100-200 properties
- Describe the staffing model, surge plan, maximum demonstrated capacity and subcontractor or provider network
- Describe reservation and dashboard technology, data protection, and sample reports
- Give up to three comparable projects with scope, duration, personnel volume, number of locations, customer type and result
- Propose performance metrics, a quality assurance process, an incident-reporting process and a sample corrective-action report
- Suggest FFP pricing approaches, contract structure (base and option periods) and risks with ways to reduce them
- Answer the 20 vendor questions in the RFI
- Contract type
- Not awarded from this notice; a firm-fixed-price (FFP: one set price, whatever the work ends up costing) multi-year contract is described as most likely
- Period of performance
- Not stated; the RFI mentions a multi-year contract with a base period and option periods
- Place of performance
- Los Angeles, CA, USA (SAM.gov); the RFI seeks sources within California
- Estimated value
- Not stated
- Offers due
- November 21, 2026, 12:00 PM Eastern
- How to submit
- Email to Christina.Cook@usss.dhs.gov and Katheryn.Dennis@usss.dhs.gov
- Page limits
- Response: 30 pages maximum, PDF
What to include when you submit
- Send the response as a PDF of no more than 30 pages; all content must be unclassified
- Cover page: company name, address and primary point of contact; a brief company description; UEI; contact information; CAGE code; primary NAICS code; and Federal Supply Schedule or DHS strategic sourcing vehicle number, if any
- On the cover page, mark yes or no for small business, small disadvantaged, service-disabled, 8(a), HUBZone, woman-owned and mentor-protege status
- Cover how you would meet the objectives in Section 6 and give technical capability, lead time and schedule information
- Answer each of the 20 vendor questions, including experience with events of 10,000 or more personnel
- Give up to three comparable projects with scope, duration, personnel volume, number of locations, customer type and result
- Mark proprietary information clearly on all materials
Current contractor
No incumbent is named. The RFI says it is for market research to develop the acquisition strategy for a possible future requirement.
Not in the notice text
- Whether a solicitation will follow, and any set-aside, is not stated; SAM.gov shows no set-aside used.
- The base period, option periods and contract value are not stated.
- Sensitive operating details are to be given separately by the Government on a need-to-know basis, so they are not in the RFI.
Eligibility and how to respond
- No set-aside. Any business can reply: this is market research, and no bid is being taken yet.
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Sources Sought
- Office
- U. S. Secret Service, Washington, DC
- Product/service code
- V231 · Transportation/Travel/Relocation – Travel/Lodging/Recruitment: Lodging, Hotel/Motel
- Business type
- Lodging & travel services (FedReady's grouping, from NAICS 721110)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Sources sought notice
Full notice text from SAM.gov
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