Solicitation
FY27 NRM Replace Flooring in McClellan VA Northern California Health Care System McClellan CA Project 612A4 27 020
Department of Veterans Affairs
AI summaryOnly service-disabled veteran-owned small businesses (SDVOSBs) can bid on solicitation 36C26127Q0047, a Department of Veterans Affairs flooring replacement at three McClellan Park, California buildings. The job is about 43,008 square feet (SF) of flooring, 750 SF of stair treads and 9,610 linear feet (LF) of wall base, with asbestos testing and removal. One firm-fixed-price (FFP) contract (one set price, whatever the work costs) runs 160 calendar days after notice to proceed (NTP); the response due date is November 17, 2026. More in the summary
AI summary Beta
This summary may miss requirements: 11 of 23 attachments weren't read (3. SOW ATTACHMENT_Bldg 209 McClellan Lead-Asbestos REP 2017.pdf, Site Visit Sign-in 612A4 27 020 _ 10 23 2026.pdf and 9 more). Check the attachments on SAM.gov.
Only service-disabled veteran-owned small businesses (SDVOSBs) can bid on solicitation 36C26127Q0047, a Department of Veterans Affairs flooring replacement at three McClellan Park, California buildings. The job is about 43,008 square feet (SF) of flooring, 750 SF of stair treads and 9,610 linear feet (LF) of wall base, with asbestos testing and removal. One firm-fixed-price (FFP) contract (one set price, whatever the work costs) runs 160 calendar days after notice to proceed (NTP); the response due date is November 17, 2026.
Who can bid (5)
- Service-disabled veteran-owned small business (SDVOSB): this is a total SDVOSB set-aside under FAR 19.14, so only SDVOSBs can bid.
- Verified in SAM.gov and the SBA Veteran Small Business Certification Program when the quote is submitted and at award.
- A bid bond (a guarantee from a surety company, filed with the quote) submitted before the response due date.
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- Comply with the limits on subcontracting in 13 CFR 125.6, and complete the VAAR 852.219-75 certificate with the quote.
- Asbestos abatement subcontractors licensed C-22 by the state contractors license board and registered with Cal/OSHA's Asbestos Contractors Registration Unit; the testing laboratory must be recognized by the National Voluntary Laboratory Accreditation Program.
How to submit: Email to the contracting officer, Rosario Chaidez, at Rosario.chaidez1@va.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 23, 2026.
- Serious: Service-disabled veteran-owned small businesses only. Only SDVOSBs verified in the SBA certification program, and listed in SAM.gov, can bid; other businesses cannot.
- Serious: Bid bond with the quote, then performance and payment bonds. A bid bond must go in with the quote and the other two bonds are due within 10 days of award, so a bonding company must be lined up first; the bond amounts were not found in what was read.
- Serious: Licensed asbestos abatement subcontractor needed. Asbestos has been reported in Building 209, and the abatement work must be done by a C-22 licensed, Cal/OSHA-registered subcontractor.
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- Worth checking: Limits on subcontracting. As an SDVOSB prime, the firm must keep to the subcontracting limits in 13 CFR 125.6, which matters when hiring out asbestos work and flooring installation.
- Worth checking: After-hours work with no extra pay. Asbestos removal and some other tasks must be done outside normal hours, and overtime and premium-time costs must already be in the quote.
- Worth checking: Working in occupied VA buildings with no staging area. The medical center runs around the clock, furniture must be moved and stored by the contractor, and patient parking is off limits.
- Worth checking: Davis-Bacon wage rates apply. Wage determination CA20260007 sets the minimum pay for workers; the wage file was attached but not read, so check the rates before pricing.
- Worth checking: Price-only award on estimated quantities. The award goes to the lowest-priced conforming quote, and the contractor carries the risk if the real quantities differ from the estimates.
- Minor: The site visit was Oct 23, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Minor: Questions due November 3, 2026, in writing only. Questions must go to the contracting officer on the attached request for information (RFI) form, and verbal questions are not accepted.
Read from the notice and 12 attachments. 11 of 23 not read. Show which files.
- 36C26127Q0047 Amendment 0001.pdf (read)
- 18. Site Visit Flyer 36C26127Q0047.pdf (read)
- 36C26127Q0047_Sol.pdf (read)
- 1. SOW ATTACHMENT_Specifications_.pdf (read)
- 10. MANN-0263 Made in the USA Supply Chain PDF v7_Digital.pdf (read)
- 6. CPT-1_CARPET.pdf (read)
- 14. RST_RESILIENT STAIR TREADS.pdf (read)
- 15. Tarkett Wall Base Made in USA.pdf (read)
- 12. RB-1_MILLWORK_WALL_FINISHING_SYSTEMS.pdf (read)
- 13. RB-2_WALL BASE.pdf (read)
- 7. ILSM 612A4-27-020 Replace Flooring in McCellan.pdf (read)
- 8. LVT-1_LUXURY VINYL TILE.pdf (read)
- 3. SOW ATTACHMENT_Bldg 209 McClellan Lead-Asbestos REP 2017.pdf: not read (it couldn't be opened): open it on SAM.gov
- Site Visit Sign-in 612A4 27 020 _ 10 23 2026.pdf: not summarized: open it on SAM.gov
- 5. Schluter_vinpro-data-sheet.pdf: not summarized: open it on SAM.gov
- 11. PCRA 612A4-27-020 Replace Flooring in McCellan.pdf: not summarized: open it on SAM.gov
- 9. LVT-2_LUXURY VINYL TILE.pdf: not summarized: open it on SAM.gov
- 19. Price Breakdown Worksheet.docx: not summarized: open it on SAM.gov
- 4. SOW ATTACHMENT_1996 BW Asbestos Survey Bldgs 209.pdf: not summarized: open it on SAM.gov
- 2. SOW ATTACHMENT_Reference Drawings.pdf: not summarized: open it on SAM.gov
- 16._VHA ICRA PROJECT.pdf: not summarized: open it on SAM.gov
- 20. Requests for Information RFI_ Form.docx: not summarized: open it on SAM.gov
- 17. WD CA20260007 dtd 9 3 2026.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Replace flooring in three McClellan Park buildings: about 43,008 SF in the price schedule, with carpet tile and luxury vinyl tile among the attached product specifications.
- Replace about 750 SF of stair treads and 9,610 LF of wall base; the quantities are estimates and the contractor must verify actual conditions.
- Demolish the old flooring and remove and legally dispose of all debris.
- Survey, test and remove asbestos-containing material (reported in Building 209) using the licensed and certified subcontractors the solicitation names.
- Work 7:30 AM to 4:00 PM Pacific, Monday to Friday, excluding federal holidays; asbestos removal, work blocking exits and work needing staff moves are done after hours with all costs in the quote.
- Move, store and protect VA furniture and equipment, using hydraulic or jacking systems to lift furniture in place, so VA operations continue.
- Use a VA-approved electronic platform for submittals and requests for information, and send draft meeting minutes to the contracting officer's representative (COR) within 7 calendar days of each meeting.
- Follow VA security and safety rules: a security plan, one week's notice before starting work, and no photographs of VA premises without written permission.
- Contract type
- Firm-fixed-price (FFP) construction contract, one award
- Period of performance
- 160 calendar days from notice to proceed (NTP)
- Place of performance
- McClellan Park, CA 95652, three buildings: Building 98 (5342 Dudley Blvd), Administrative Building 209 (3230 Peacekeeper Way) and Administrative Building 949 (3401 Beech St)
- Estimated value
- Magnitude of construction: $1M–$2M
- How they'll choose
- Price only: the Government will make one award to the responsible vendor whose quote meets the solicitation and is most advantageous considering price only
- Offers due
- November 17, 2026, 3:00 PM Pacific
- How to submit
- Email to the contracting officer, Rosario Chaidez, at Rosario.chaidez1@va.gov
What they'll judge offers on
- Price
What to include when you submit
- Email the quote to the contracting officer with the bid bond, before the response due date.
- Fill in the price schedule: one line, item 0001, quantity 1.00, unit JB. A price breakdown worksheet is attached but was not read.
- Complete and return Veterans Affairs Acquisition Regulation (VAAR) clause 852.219-75, the certificate of compliance with limits on subcontracting, with the quote.
- Be verified in SAM.gov and the SBA Veteran Small Business Certification Program when the quote goes in and at award.
- Put all after-hours, overtime and premium-time labor costs in the quote.
After award, you must have
- Performance and payment bonds (guarantees that the work will be finished and the bills paid) due within 10 days of award. From 18. Site Visit Flyer 36C26127Q0047.pdf:
Performance & Payment Bonds due within 10 days of award…
Not in the notice text
- The full solicitation PDF and specifications were only partly read; the Instructions to Quoters, bid bond details, most of the scope of work and most of the specifications should be read in full on SAM.gov.
- Attached but not read: Wage Determination CA20260007, Reference Drawings, Price Breakdown Worksheet, Requests for Information (RFI) Form, the 2017 lead and asbestos report for Building 209, the 1996 asbestos survey, the PCRA file, the VHA ICRA project file, the Schluter data sheet and the LVT-2 data sheet.
- The Site Visit Sign-in roster in Amendment 0001 is a scanned PDF with no readable text.
- The bid bond amount, acceptable sureties and how to send the bond with an emailed quote were not found in what was read.
- The percentage in the subcontracting limit was not read.
- The flyer gives an estimated award date of November 30, 2026, while an interim life safety measures (ILSM) permit request in the package lists five building phases with dates from October 21, 2026 to February 2, 2027; which schedule governs is not stated.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 236220
- How to submit, from the AI summary: Email to the contracting officer, Rosario Chaidez, at Rosario.chaidez1@va.gov. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Solicitation
- Office
- 261-Network Contract Office 21 (36C261), Mather, CA
- Product/service code
- Z1AZ · Maintenance of Other Administrative Facilities and Service Buildings
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 236220)
- Versions
2 versions have been posted, newest first.
- Oct 23, 2026 · Amendment 0001 (this version)Due Nov 17, 2026
- Oct 19, 2026 · SolicitationDue Nov 17, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
The Purpose of Amendment P0001 is to post the Site Visit Sign-in roster list of vendors that attended the the site visit that took place at 10AM (PT) October 23, 2026. All other terms and conditions remain unchanged and in full force and effect. Main Description and Details: This is a combined synopsis/solicitation for commercial construction prepared in accordance with part 12.This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation No. 36C26127Q0047, Project No. 612A4-27-020, Replace Flooring at VA McClellan. This acquisition is a total SDVOSB set-aside. The closing date of this solicitation is November 17, 2026, 3:00 P.M. PT. This is a fire-fixed-price construction requirement. The period of performance is 160 calendar days after NTP. The place (s) of performance are Three (3) locations Total: (1) McClellan VA Clinic, Building 98, 5342 Dudley Blvd, McClellan Park, 95652,(2) McClellan VA, Administrative Building 209, 3230 Peacekeeper Way, McClellan Park, CA 95652, and (3) McClellan VA, Administrative Building 949, 3401 Beech St. McClellan Park, CA 95652 All requests for information (RFI) regarding this RFQ must be submitted in writing and receive no later than November 3, at 12:00 PM PT. All RFIs must be submitted via email to Mr. Rosario Chaidez at email Rosario.chaidez1@va.gov This procurement is a total service-disabled veteran-owned small business (SDVOSB) set-aside. NAICS Code is 236220 – Commercial and Institutional Building Construction; Small Business Size Standard: $45.0M. Bid bonds, payment and performance bonds are required under this solicitation and resultant contract. A bid guarantee in the form of a bid bond must be submitted with the proposal before the deadline. Quoters are urged and expected to inspect the site(s) where services are to be performed and to satisfy themselves regarding all general and local site conditions that may affect the cost of performing these services. In no event is any failure to inspect the existing site to constitute grounds for a claim or modification after contract award. See attached site visit flyer for the site visit time and date, location, information. A team of Government Technical personnel in accordance with Revolutionary FAR Overhaul (RFO)12. 203 will evaluate the quotes received. Basis of Award will be price only. The Government intends to award one (1) contract as a result of this solicitation. The Government seeks to award that responsible Vendor whose Quote, conforming to the solicitation and divisions, is determined to be the most advantageous to the Government considering, Price only. Davis-Bacon Act Wage Determination Decision No. CA20260007 dated 9/3/2026 is attached and applies to this requirement.
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