612A4-27-018 | Replace B650 3rd and 2nd Flooring

VA Northern California Health Care System 612A4-27-018 Page 4 of 5 Statement of Work Replace B650 3rd and 2nd Flooring Project #612A4-27-018 General Intention: The purpose of this project is to replace flooring, resilient base, stainless steel corner guards, and paint throughout B650 3rd and 2nd Floor of the Sacramento Veterans Affairs Medical Center (VAMC) of VA Northern California Healthcare System (VANCHCS). Contractor shall furnish all labor and materials needed to perform all demolition, replacement, and installation required by this scope as required by specifications. Visits to the site by bidders may be made only by appointment with the Contracting Officer (CO) for the project. A preliminary/pre-proposal site visit is strongly encouraged and shall be coordinated with the Contracting Officer Representative (COR). Location of work; the geographic location for service(s) are the following areas: Sacramento VA Medical Center 10535 Hospital Way Mather, CA 95655 Buildings: 650 3rd and 2nd Floors The contractor shall consider that there are no staging areas available within the facility premises. If necessary, staging areas may be put into effect at the discretion of the COR, depending on availability. The Contractor shall note that there is absolutely NO Contractor employee parking in Patient Parking designated areas. VANCHCS will not invalidate or make reimbursement for parking violations for the Contractor under any conditions. The contractor will be responsible for disposing of all equipment components and trash demolished or replaced as part of this project. The contractor is responsible for following infection control procedures per VA specifications and site infection control protocols. Schedule of work: All work shall be performed outside of normal working hours, which are 7:30 AM to 4:00 PM, Monday through Friday, excluding weekends and holidays unless approved by the CO. Work during normal hours may only be scheduled if it is planned at least three weeks in advance for a specific location and approved by the appropriate VA personnel. Any work activities that generate noise or disruption sufficient to impact patient care, disturb patients, or interfere with staff operations must be conducted only after normal working hours or on weekends. The contractor is responsible for coordinating with VA COR to ensure all work scheduling complies with this requirement and must provide notification of planned work at least three weeks prior to commencement. Emergency work or exceptions to this schedule must be requested in writing and approved by the CO. The Contractor shall prepare any necessary construction documents and provide all necessary/required professional engineering services to include, but not limited to tools, equipment, materials, labor, travel, expertise, supervision, testing, analysis, and specialty services to accomplish all items and requirements outlined in this SOW. All work shall comply with all applicable federal, state, local and VA regulations and requirements. Scope of Work: The contractor shall replace approximately 38,000 square feet (SF) of carpet and luxury vinyl tile throughout Building 650 3rd and 2nd Floors as shown in Exhibit A - BLDG 650 2nd and 3rd Floors Room Flooring Replacement and Attachment 1 - BLDG 650 Mather 2nd and 3rd Floor Carpet Replacement Current Flooring. Resilient wall base shall also be replaced at all spaces that will receive new flooring. The Contractor shall refer to Specification Section 09 06 00, Schedules for Finishes, for the products and finishes required under this contract. The Contractor shall furnish the specified products or an equivalent product that meets or exceeds all requirements of the specified product, including, as applicable, quality, performance, durability, compatibility, dimensions, appearance, finish, color, and warranty requirements. The proposed product shall be similar in appearance and shall match the color, texture, pattern, and finish of the specified product to the satisfaction of VA Engineering. The Contractor shall submit product data, samples, color charts, and other information necessary for VA Engineering’s evaluation and approval. Attachment 1 - BLDG 650 Mather 2nd and 3rd Floor Carpet Replacement Current Flooring shows current carpet with red lines across rooms or spaces that will remain the same (no change in these). Exhibit A - BLDG 650 2nd and 3rd Floors Room Flooring Replacement states room by room current flooring and resilient base to be installed. The Contractor shall refer to Specification Section 09 06 00, Schedules for Finishes, for the products and finishes required under this contract. The Contractor shall furnish the specified products or an equivalent product that meets or exceeds all requirements of the specified product, including, as applicable, quality, performance, durability, compatibility, dimensions, appearance, finish, color, and warranty requirements. The proposed product shall be similar in appearance and shall match the color, texture, pattern, and finish of the specified product to the satisfaction of VA Engineering. The Contractor shall submit product data, samples, color charts, and other information necessary for VA Engineering’s evaluation and approval. The contractor shall remove and install new accessories associated with the flooring. Carpet and luxury vinyl tiles to include, but not limited to, subfloors, carpet tack strips, carpet padding, and vinyl glue. The contractor shall paint all rooms located on the 2nd and 3rd floors of Building 650 per specification Section 09 06 00, Schedule of Finishes. The Contractor shall furnish the specified products or an equivalent product that meets or exceeds all requirements of the specified product, including, as applicable, quality, performance, durability, compatibility, dimensions, appearance, finish, color, and warranty requirements. The proposed product shall be similar in appearance and shall match the color, texture, pattern, and finish of the specified product to the satisfaction of VA Engineering. The Contractor shall submit product data, samples, color charts, and other information necessary for VA Engineering’s evaluation and approval. The contractor shall anticipate repairing up to 20% of the drywall surface area in each room as needed to ensure a uniform and high-quality finish. All drywall repairs must be completed to meet VA standards and industry best practices before any painting activities commence. The contractor is responsible for providing all necessary materials, labor, and equipment to complete both the repair and painting work. The VA will provide a paint plan as the installation date approaches. The contractor shall replace all existing plastic corner guards with new stainless steel corner guards to match exact material per specification Section 09 06 00, Schedules for Finishes or an equivalent. For installation purposes and material lengths, the contractor shall follow wall mockup located outside the Engineering Suite at Building 650. Contractor to coordinate visit with COR. Contractor shall take into consideration that additional corner guards up to 10 additional might be needed upon request of the VA. The contractor shall meet with the COR to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor’s approach to the construction project. The Sacramento VAMC is an active hospital and therefore will require consideration to those areas with patients and staff. The contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, Subcontractors, Agents, and anyone acting for or on behalf of the Contractor. This project is to take no longer than 240 calendar days from notice to proceed (NTP). If work is approved during the week (Monday Friday), the contractor will be assigned no more than five (5) rooms at a time in which to perform work. Additional rooms will only be assigned upon satisfactory completion and inspection of the previously assigned rooms. This approach is intended to ensure quality control, minimize disruption to facility operations, and allow for efficient project management. The contractor shall coordinate with the COR regarding room assignments and completion timelines. Construction: Do not block doorways. Do not store material other than the worksite currently being worked on. Ensure GFCIs are used for all electrical tools. Remove any site obstructions. Maintain proper housekeeping. Maintain dust control to follow requirements in the ICRA permit class. Always use dust mats in place and secure work areas. Use dust barrier zipper doors at each work area. Use plastic sheeting to cover all furniture at each work area if furniture is not being removed. Post Construction: Contractor shall clean all construction areas and remove all construction debris from site. Contractor shall walk the project with the COR; project is not complete until COR provides final acceptance. Specification and Drawings for Contractor: Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense. Records Management Requirements: A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists. B. Definitions Federal record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. The term Federal record: includes VHA records. does not include personal materials. applies to records created, received, or maintained by Contractors pursuant to their VHA contract. may include deliverables and documentation associated with deliverables. C. Requirements Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flow down of requirements to subcontractors The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor. ATTACHMENTS: The following list of documents are attached to this SOW for contractor use and incorporation into the project documents: Current Flooring Plans (see Attachment 1 - BLDG 650 Mather 2nd and 3rd Floor Carpet Replacement Current Flooring) Flooring to be used per room (Exhibit A - BLDG 650 2nd and 3rd Floors Room Flooring Replacement) NOTE: Contractor shall field verify accuracy of all attachments and RFI if something is not clear. END OF STATEMENT OF WORK 10/14: Amendment 0001- add definitions