Combined Synopsis/Solicitation
Roof Repair
Department of Agriculture · Animal and Plant Health Inspection Service
AI summaryUSDA's plant-protection office (APHIS PPQ) in Wilmington, NC wants the shingle roof on its roughly 110 ft by 25 ft building torn off and replaced. The job is a small-business set-aside, estimated under $25,000, and the work is meant to be finished within 10 days of a notice to proceed. Quotes go to the contracting officer by email. More in the summary
A newer version of this notice was posted Oct 15, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 7, 2026. The notice was amended Oct 15, 2026. Check what else changed on SAM.gov. The notice looks incomplete: The wage determination attachment could not be read (the text is garbled), so the required wage rates are unknown. Check the attachments on SAM.gov.
USDA's plant-protection office (APHIS PPQ) in Wilmington, NC wants the shingle roof on its roughly 110 ft by 25 ft building torn off and replaced. The job is a small-business set-aside, estimated under $25,000, and the work is meant to be finished within 10 days of a notice to proceed. Quotes go to the contracting officer by email.
Who can bid (5)
- Must be a small business (100% small business set-aside under NAICS 238160, size standard $19M)
- Active SAM registration and a UEI to put on the schedule of items
- Must pull all required permits and follow national, state and local codes and OSHA rules
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- Construction wage rates (Davis-Bacon style clauses) apply, so certified payroll and prevailing wages are likely
- Buy American rules apply to construction materials
How to submit: Email to erick.plamann@usda.gov, due Notice says Nov 10, 2026 12:00 PM Central. The solicitation's own pages are inconsistent: November 9, 2026, 10 November 2027, and 10 October 2027 all appear. Confirm with the contracting officer.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
- Serious: Conflicting due dates. The notice, the SF 1442 and the solicitation pages show different offer due dates (including 2027 dates), so you could miss the deadline if you pick the wrong one.
- Worth checking: Question deadline conflicts with offer deadline. Questions are due November 27, 2026 in one place and 27 October 2027 in another, both after the likely November 10, 2026 offer date, so questions may need to be asked early.
- Worth checking: The site visit was Oct 20, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
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- Worth checking: Government says it may award without discussions. Exceptions to any requirement may get your quote rated technically unacceptable, so you must be able to meet every item as written.
- Worth checking: Work statement looks partly copied from a design contract. It mentions CADD drawings, code analysis, cost estimates and meeting minutes that do not fit a simple roof replacement, so it is unclear which deliverables are really required.
- Worth checking: Unit prices for decking repairs are blank. The work statement asks you to price replacement of rotted wood per linear foot and per sheet, but the price lines are empty, so you will be guessing how to price this.
- Minor: Mixed signals on how the award is decided. One paragraph says best value, another says lowest price technically acceptable; the LPTA paragraph is the more specific one.
- Minor: Tight 10-day performance window. Materials with specific ratings and a government review of submittals must fit inside the schedule, so check supplier lead times before bidding.
Read from the notice and 4 attachments. Show which files.
- 12639527Q0003.pdf (read)
- C04_Attachment 2 SOW.pdf (read)
- C04_Attachment 1 SOI.pdf (read)
- C04_Attachment 4 Wage Determination.pdf (read)
Full summary
What they want
- Remove all existing shingles and roof system down to the decking
- Inspect the decking and replace deteriorated wood (three sheets of 7/16" OSB or three 1x6x12 boards are included at no extra charge)
- Install impact-resistant architectural shingles, hip and ridge shingles, starter shingles, ice and water barrier and synthetic underlayment to the listed standards
- Install standard drip edge on all roof perimeters, in the specified shingle color (Pinnacle Pristine Coastal Granite)
- Pull all permits and follow building codes and manufacturer requirements
- Submit product data and manufacturer cut sheets for government approval before starting
- Full debris cleanup and disposal, including a magnetic sweep for nails
- Turn over warranties and product data within 10 days of completion
- Contract type
- Single firm-fixed-price award from a combined synopsis/solicitation (Request for Quotation, commercial construction)
- Period of performance
- 10 days from notice to proceed (SOW estimates about 21 days total including government review and closeout)
- Place of performance
- USDA APHIS PPQ, 1815 Gardner Dr., Wilmington, NC 28405
- Estimated value
- Construction magnitude: under $25,000
- How they'll choose
- Lowest price technically acceptable (LPTA). Only the lowest-priced quote is checked for technical acceptability first; if it fails, the next lowest is checked.
- Offers due
- Notice says Nov 10, 2026 12:00 PM Central. The solicitation's own pages are inconsistent: November 9, 2026, 10 November 2027, and 10 October 2027 all appear. Confirm with the contracting officer. (from the version posted Oct 7, 2026; amended since)
- How to submit
- Email to erick.plamann@usda.gov
What they'll judge offers on
- Price (fair and reasonable)
- Technical acceptability (acceptable or unacceptable)
- Past performance (acceptable, neutral or unacceptable; neutral is OK if you have no record)
What to include when you submit
- Include the signed SF 1442
- Include Attachment 1 (Schedule of Items) with your price filled in and your SAM UEI entered
- Include a technical proposal that addresses sections 3.0, 4.0 and 5.0 of the work statement and lists any requirement you cannot meet
- Include a complete pricing breakdown, relevant experience and past performance information
- Include an SF 30 if there are amendments
- Price every item; the government will make one award, so partial pricing is not accepted
- Prices must stay firm for 90 calendar days after the due date
- Send questions by email with the solicitation name and number in the subject line
Not in the notice text
- The wage determination attachment could not be read (the text is garbled), so the required wage rates are unknown
- Whether performance and payment bonds are required (the form's bond question is not clearly marked)
- The correct offer due date and question deadline
- Names of the contracting officer, program manager and COR (the work statement lists them as TBD)
- The exact roof area and photos of the damage (the work statement refers to photos that are not in the text)
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 238160
- How to submit, from the AI summary: Email to erick.plamann@usda.gov. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 7, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- PPQ Wilmington NC, NC
- Product/service code
- Z2JZ · Repair or Alteration of Miscellaneous Buildings
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238160)
- Versions
5 versions have been posted, newest first.
- Oct 15, 2026 · Amendment 0004Due Nov 10, 2026
- Oct 15, 2026 · Amendment 0003Due Nov 10, 2026
- Oct 9, 2026 · Amendment 0002Due Nov 10, 2026
- Oct 9, 2026 · Amendment 0001Due Nov 10, 2026
- Oct 7, 2026 · Combined Synopsis/Solicitation (this version)Due Nov 10, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
PLEASE NOTE SHEENA STAANLEY IS ONLY THE POC FOR THE SITE VISIT ALL QUESTIONS AND PROPOSALS ARE TO BE EMAILED (NO OTHER MEANS WILL BE ACCEPTED) TO ERICK PLAMANN. IT IS THE CONTRACTS RESPONSIBILITY TO ENSURE IT IS SENT TO THE CORRECT PERSON, SENDING IT TO THE SITE VISIT POC WILL NOT BE MEANS FOR AN EXTENTION. Roof Repair POC Erick Plamann Roof Replacement for USDA APHIS PPQ located at 1815 Gardner DR. Wilmington NC 28405. NAICS Code 238160 Construction Magnitude: Under $25,000 This is being solicited 100% Small Business Site Visit: Location: 1815 Gardner DR. Wilmington NC 28405. Date: 20 October 2026 Time: 10:00 AM Local Time POC: Sheena Stanley POC Email: Sheena.Stanley@usda.gov
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