Combined Synopsis/Solicitation
Roof Repair
Department of Agriculture · Animal and Plant Health Inspection Service
AI summaryThe U.S. Department of Agriculture's Animal and Plant Health Inspection Service (APHIS) plant protection office in Wilmington, NC wants the shingle roof replaced on its building at 1815 Gardner Dr. It is set aside for small businesses, with one award planned at a firm-fixed-price (FFP: one set price, whatever the work ends up costing) and the work due within 10 days of the notice to proceed. SAM.gov lists the response due date as November 10, 2026, 12:00 PM Central, but the solicitation also gives November 9, 2026 and an October 10 date. More in the summary
A newer version of this notice was posted Oct 15, 2026. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov.
The U.S. Department of Agriculture's Animal and Plant Health Inspection Service (APHIS) plant protection office in Wilmington, NC wants the shingle roof replaced on its building at 1815 Gardner Dr. It is set aside for small businesses, with one award planned at a firm-fixed-price (FFP: one set price, whatever the work ends up costing) and the work due within 10 days of the notice to proceed. SAM.gov lists the response due date as November 10, 2026, 12:00 PM Central, but the solicitation also gives November 9, 2026 and an October 10 date.
Who can bid
- Small business: this is a total small business set-aside under NAICS 238160, with a stated size standard of $19M
- Active registration in the System for Award Management (SAM) and your SAM UEI written on Attachment 1
How to submit: Email only to erick.plamann@usda.gov; no other means are accepted. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (6)
From the version posted Oct 15, 2026.
- Worth checking: Question deadline given two ways. Page 3 says questions are due October 27 (year corrected to 2026 by Amendment 0001) while page 10 says November 27, 2026, after the response due date; ask the contracting officer.
- Worth checking: The site visit was Oct 20, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Worth checking: Email only to one person. Quotes and questions must go by email to Erick Plamann; the site visit contact, Sheena Stanley, is not an accepted route and a misdirected email will not extend the deadline.
Show all 6Show fewer
- Worth checking: Lowest price wins, no discussions. Only the lowest priced quote is checked for technical acceptability, and the agency says exceptions to the statement of work may make a quote unacceptable.
- Worth checking: Federal construction wage and Buy American rules apply. The solicitation includes the Construction Wage Rate Requirements clause and a wage determination attachment, plus Buy American rules for construction materials, so labor and material costs must follow them.
- Minor: Statement of work mixes repair, replacement and design text. The title says repair and the schedule says roof system repair, while the statement of work says replacement only; it also lists design drawings, code analysis and cost estimates that don't fit a roof job.
Read from the notice and 5 attachments. Show which files.
- 12639527Q0003 A0001.pdf (read)
- 12639527Q0003.pdf (read)
- A02_SOW v2 9 October 2026.pdf (read)
- C04_Attachment 1 SOI.pdf (read)
- C04_Attachment 4 Wage Determination.pdf (read)
Full summary
What they want
- Remove all existing shingles and the roof system down to the decking on a building about 110 feet long and 25 feet wide
- Inspect the decking and replace deteriorated wood; include three sheets of 7/16 inch OSB (oriented strand board) or three 1x6x12 sheathing boards at no additional charge
- Install impact-resistant architectural shingles, hip and ridge shingles, starter shingles, ice and water barrier, synthetic underlayment and standard drip edge, in the color Pinnacle Pristine Coastal Granite
- Clean up and dispose of all debris, with a magnetic sweep for nails
- Pull all permits and follow the national, federal, state and local codes the statement of work lists
- Send product data, material specifications and manufacturer cut sheets for approval before roofing starts
- Send warranties, product data sheets and installation requirements within 10 days of project completion
- Price two lines on the schedule of items: Mobilization, QTY 1, LS (lump sum), and Single Roof System Repair, QTY 1, LS
- Contract type
- Firm-fixed-price; the solicitation says a single firm fixed contract is anticipated, with one award
- Period of performance
- 10 days from the notice to proceed (set by the statement of work, the solicitation and Amendment 0001); no option periods
- Place of performance
- 1815 Gardner DR. Wilmington NC 28405
- Estimated value
- Under $25,000 (the solicitation's stated magnitude of construction)
- How they'll choose
- Lowest price technically acceptable (LPTA): only the lowest priced quote is checked first for technical acceptability and past performance, then the next lowest if it fails. The agency intends to award without discussions.
- Offers due
- November 10, 2026, 12:00 PM Central (SAM.gov response date; see the date conflict in red flags)
- How to submit
- Email only to erick.plamann@usda.gov; no other means are accepted
What they'll judge offers on
- Price: pricing on the Attachment 1 schedule of items, checked to see if it is fair and reasonable
- Technical Acceptability (acceptable or unacceptable): how you will meet sections 3.0, 4.0 and 5.0 of the statement of work, and any requirement you cannot meet
- Past Performance (acceptable, neutral or unacceptable): references you list plus USDA records, Federal sources and CPARS (Contractor Performance Assessment Reporting System)
What to include when you submit
- Send quotes by email only to Erick Plamann, erick.plamann@usda.gov; sending to the site visit contact does not count
- Include a signed Standard Form 1442 (SF 1442: the construction solicitation and offer form)
- Include Attachment 1, the schedule of items, with your SAM UEI (unique entity identifier) and a price for every line
- Include a technical proposal that explains how you will meet sections 3.0, 4.0 and 5.0 of the statement of work, plus any requirement you cannot meet
- Include the product data and other submittals; Amendment 0001 says they go in the technical proposal
- Include a complete breakdown of your pricing, a demonstration of relevant experience, and past performance information
- Include a signed Standard Form 30 (SF 30: the amendment form) if applicable, to acknowledge Amendment 0001
- Hold your prices firm for 90 calendar days from the date offers are due
After award, you must have
- Pull all applicable permits before construction starts From A02_SOW v2 9 October 2026.pdf:
Contractor shall pull all applicable permits prior to the start of construction.
Not in the notice text
- The wage determination attachment's text couldn't be read; check it on SAM.gov for the trade rates that apply
- Whether performance and payment bonds are required: the SF 1442 checkboxes couldn't be read; check the form on SAM.gov
- The SOW's unit prices for replacing deteriorated decking (per linear foot, per sheet of OSB) are blank; ask how they are priced
- Whether the 10 days from notice to proceed covers the whole job or only the start; the SF 1442 time fields couldn't be read
- Who the contracting officer's representative and program manager are; the SOW lists them as TBD
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 238160
- How to submit, from the AI summary: Email only to erick.plamann@usda.gov; no other means are accepted. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 9, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- PPQ Wilmington NC, NC
- Product/service code
- Z2JZ · Repair or Alteration of Miscellaneous Buildings
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238160)
- Versions
5 versions have been posted, newest first.
- Oct 15, 2026 · Amendment 0004Due Nov 10, 2026
- Oct 15, 2026 · Amendment 0003Due Nov 10, 2026
- Oct 9, 2026 · Amendment 0002Due Nov 10, 2026
- Oct 9, 2026 · Amendment 0001 (this version)Due Nov 10, 2026
- Oct 7, 2026 · Combined Synopsis/SolicitationDue Nov 10, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
PLEASE NOTE SHEENA STAANLEY IS ONLY THE POC FOR THE SITE VISIT ALL QUESTIONS AND PROPOSALS ARE TO BE EMAILED (NO OTHER MEANS WILL BE ACCEPTED) TO ERICK PLAMANN. IT IS THE CONTRACTS RESPONSIBILITY TO ENSURE IT IS SENT TO THE CORRECT PERSON, SENDING IT TO THE SITE VISIT POC WILL NOT BE MEANS FOR AN EXTENTION. Roof Repair POC Erick Plamann Roof Replacement for USDA APHIS PPQ located at 1815 Gardner DR. Wilmington NC 28405. NAICS Code 238160 Construction Magnitude: Under $25,000 This is being solicited 100% Small Business Site Visit: Location: 1815 Gardner DR. Wilmington NC 28405. Date: 20 October 2026 Time: 10:00 AM Local Time POC: Sheena Stanley POC Email: Sheena.Stanley@usda.gov
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