Combined Synopsis/Solicitation
Roof Repair
Department of Agriculture · Animal and Plant Health Inspection Service · Sol. 12639527Q0003
Due in 30 daysSmall business
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
USDA's Animal and Plant Health Inspection Service (APHIS PPQ) wants a small business to replace the aging, leaking shingle roof on its roughly 110 ft by 25 ft office building at 1815 Gardner Dr. in Wilmington, NC. It is a small firm-fixed-price construction job (government magnitude: under $25,000) that must be finished about 10 days after notice to proceed. The award goes to the lowest-priced quote that is technically acceptable.
Watch out for
- Conflicting dates in the solicitation. SAM.gov lists the deadline as November 10, 2026, the quote page says November 9, 2026, other lines say 10 November 2027 or 10 October 2027, and the question deadline is given as both 27 October 2027 and November 27, 2026 (after the offers are due); confirm with the contracting officer and assume the earliest date.
Insert quote here $____________________ and send to erick.plamann@usda.gov no later than
- Send everything to the correct contact only. The site-visit contact is not the person who receives questions or quotes, and sending to the wrong person will not earn a deadline extension.
SENDING IT TO THE SITE VISIT POC WILL NOT BE MEANS FOR AN EXTENTION.
- Short fuse to perform. Work must be done 10 days after notice to proceed, while submittals need government review of at least 14 days, so material ordering and scheduling must be lined up before award.
10 Days After Notice to Proceed
- Statement of work contains design-contract language that does not fit a roof job. The SOW asks for code analysis, CADD drawings, cost estimates and meeting minutes, and the documents disagree on the schedule (10 days vs. about 21 days), so ask what is really required before pricing.
Electronic and hard copy formats of the drawings and specifications will be provided to USDA.
- Davis-Bacon wage rates apply. A construction wage determination is attached but its text could not be read, so pay rates and payroll reporting must be confirmed and built into a small price.
Attachment 3 Wage Determination
- Exceptions can sink the quote. The agency plans to award without discussions, so any exception you take to the work may make the quote technically unacceptable.
so any exceptions may cause the quotation to be found technically unacceptable.
- Free work built into the price. Three sheets of decking replacement must be included at no extra charge, and the price must cover mobilization, all materials and disposal.
Contractor shall include replacement of three sheets of 7/16" OSB or three 1x6x12
Read from the notice and 5 attachments.
- 12639527Q0003.pdf
- A02_SOW v2 9 October 2026.pdf
- C04_Attachment 2 SOW.pdf
- C04_Attachment 1 SOI.pdf
- C04_Attachment 4 Wage Determination.pdf
Full brief
What they want
- Tear off all existing shingles and roofing down to the decking
- Inspect the decking and replace deteriorated wood, including three sheets of 7/16 inch OSB (or three 1x6x12 boards) at no extra charge
- Install impact-resistant architectural shingles with hip and ridge shingles, starter shingles, ice and water barrier and synthetic underlayment, in the specified color (Pinnacle Pristine Coastal Granite)
- Install standard drip edge along all roof edges
- Pull all required permits and follow building codes and OSHA rules
- Submit product data, a submittal register and a schedule for approval before starting
- Clean up and haul away debris, including a magnetic sweep for nails
- Turn in warranties and product data within 10 days of completion
- Contract type
- Single firm-fixed-price award; combined synopsis/solicitation (Request for Quotation) for commercial construction under FAR Part 12
- Period of performance
- 10 days from Notice to Proceed (one SOW version shows about 21 days total including government review and closeout)
- Place of performance
- USDA APHIS PPQ, 1815 Gardner Dr., Wilmington, NC 28405
- Estimated value
- Construction magnitude: under $25,000
- How they'll choose
- Lowest price technically acceptable (LPTA); only the lowest-priced quote is checked for technical acceptability first, then the next lowest if it fails
- Offers due
- November 10, 2026 at 12:00 PM Central per the SAM.gov notice; the solicitation document also says November 9, 2026 at 12:00 PM Central and has typo dates in 2027
- How to submit
- Email only to Erick Plamann at erick.plamann@usda.gov (not to the site-visit contact)
What they'll judge offers on
- Price: must be fair and reasonable (include any discounts)
- Technical acceptability: rated acceptable or unacceptable based on a detailed explanation of how the PWS sections 3.0, 4.0 and 5.0 will be met
- Past performance: acceptable or neutral (no record) is passable; unacceptable is not
What to include when you submit
- Include a signed SF 1442, Attachment 1 (Schedule of Items) with your SAM UEI, a technical proposal, and an SF 30 if applicable
- Return the quote page with your price, a full pricing breakdown, a demonstration of relevant experience and past performance information
- Price all items (mobilization and roof system repair); you must price everything to be considered responsive
- Hold your prices firm for 90 calendar days after the offer due date
- Put the solicitation name and number in the subject line of questions
- Send questions by email only to erick.plamann@usda.gov
- Attend the site visit October 20, 2026 at 10:00 AM local time at the building (advised, not required)
You must have
- Small business; this is a total small business set-aside under NAICS 238160 with a $19 million size standard
This acquisition is a Total Small Business Set-Aside.
- Active SAM.gov registration and the representations and certifications listed in the solicitation
52.204-7 System for Award Management—Registration (Nov 2025)
- Pay Davis-Bacon construction wage rates and keep payroll records
52.222-6 Construction Wage Rate Requirements (Nov 2025)
- Use domestic construction materials (Buy American)
52.225-9 Buy American-Construction Materials (Nov 2025)
- Pull all permits and follow national, federal, state and local codes
Contractor shall pull all applicable permits prior to the start of construction.
Not in the notice text
- The attached Davis-Bacon wage determination was not readable, so the wage rates are unknown
- Whether any bid, performance or payment bonds are required (SF 1442 item 12 is not filled in the text)
- Unit prices for extra decking repair (per linear foot and per sheet) are shown as blanks in the statement of work
- Contracting officer and COR names inside the statement of work are listed as TBD
- The exact offer due date, since the documents disagree
- Photos referenced in the statement of work were not readable
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Key facts
- Response due
- Nov 10, 2026, 6:00 PM UTC
- Posted
- Oct 9, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 12639527Q0003
- Agency
- Department of Agriculture · Animal and Plant Health Inspection Service
- Office
- PPQ Wilmington NC
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 238160
- Product/service code
- Z2JZ
- Business type
- Construction & renovation
- Place of performance
- Wilmington, NC, 28405
- Contracting contact
- Erick Plamannerick.plamann@usda.gov
- Versions
- 3 (amended since first posted)
What similar contracts paid
12 contracts at this agency under the same NAICS code had activity in the last 5 years, according to USAspending.gov. Small businesses won 100% of the dollars in this market over the last 3 fiscal years.
Typical contract$159KMiddle half: $59.7K to $252K
Typical per year$282KValue divided by years of performance
Before you respond
Full notice text from SAM.gov
PLEASE NOTE SHEENA STAANLEY IS ONLY THE POC FOR THE SITE VISIT ALL QUESTIONS AND PROPOSALS ARE TO BE EMAILED (NO OTHER MEANS WILL BE ACCEPTED) TO ERICK PLAMANN. IT IS THE CONTRACTS RESPONSIBILITY TO ENSURE IT IS SENT TO THE CORRECT PERSON, SENDING IT TO THE SITE VISIT POC WILL NOT BE MEANS FOR AN EXTENTION. Roof Repair POC Erick Plamann Roof Replacement for USDA APHIS PPQ located at 1815 Gardner DR. Wilmington NC 28405. NAICS Code 238160 Construction Magnitude: Under $25,000 This is being solicited 100% Small Business Site Visit: Location: 1815 Gardner DR. Wilmington NC 28405. Date: 20 October 2026 Time: 10:00 AM Local Time POC: Sheena Stanley POC Email: Sheena.Stanley@usda.gov
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