654-24-004 | Remediate Old Parking Garage

What they want

• Investigate and report on the condition of the garage's concrete, reinforcing steel, structural steel, metal decking and stairs before any repair starts
• Design the repairs: construction plans and calculations signed and stamped by a Professional Engineer, due 30 days after the notice to proceed (the Government's order to start work)
• Repair concrete, slab edges and reinforcing steel, and remove and replace the failed traffic coating and waterproofing on the whole second-floor parking area
• Clean and repair corroded steel beams, columns and metal decking, and apply protective coatings and corrosion inhibitors
• Rehabilitate the stairs, replace the second-floor expansion joint seals, and repair the ramp transition metal edging and concrete
• Repaint and re-stripe the second-floor parking area when the repairs are done
• Keep the garage working during construction: traffic control plan, phased schedule in MS Project, storage and laydown plans, preferably night and weekend work
• Deliver as-built plans, warranty and close-out documents after the work

What they'll judge offers on

• Phase 1 - Technical/Risk Approach: (a) design approach, (b) construction approach, (c) risk approach with mitigations
• Phase 1 - Key Personnel: project manager, project superintendent, safety officer, architect, civil engineer; must be rated acceptable or higher
• Phase 1 - Schedule/Phasing Management: phased schedule and high-level milestone plan for the 210-day period, up to 5 pages
• Phase 1 - Specialized Project Experience (pass/fail): 1 to 3 parking-structure-type projects in the last 5 years, $1 million minimum, with design-build or design-bid-build delivery
• Phase 1 - Relevant/Recent Past Performance: three projects with completed CPARS evaluations
• Phase 2 - Price: reasonableness, balance and total evaluated price
• Phase 2 - Technical Solution: design, constructability and site-specific plan, including how to avoid disrupting the hospital campus

What to include when you submit

• Send a cover letter of at least one page.
• Complete all representations and certifications, and send all solicitation pages with the quote.
• Send the completed and signed VAAR 852.219-75 certificate (VA's limitations-on-subcontracting form).
• Use the Key Personnel Evaluation form for each of five people (project manager, project superintendent, safety officer, architect, civil engineer), with up to three projects each completed in the past six years. State each is a current employee of the prime or attach a letter of commitment that they will become one before award.
• Show project manager and superintendent years of experience separately; do not combine roles such as project manager/project engineer.
• Specialized experience: send a minimum of 1 and a maximum of 3 projects completed within the last 5 years, each $1 million or more and showing the prime managing multiple subcontractors, including A-E firms if applicable.
• If the prime has no design-build experience, add a minimum of 1 and a maximum of 2 projects completed by the A-E (architect-engineer) firm.
• For each project give title, description, location, contract type, owner name and phone, scope, prime and major subcontractors, original versus actual dates and cost, and the reason for any difference.
• Past performance: send three projects, with a completed CPARS (Contractor Performance Assessment Reporting System: government ratings of past work) evaluation for each.
• Technical approach: describe the design approach, construction approach and risks with how you would reduce them.
• Acknowledge Amendment 0001 and any later amendments.
• Include the price breakdown sheet (Attachment - Pricing Breakdown 36C26126Q1297) with all specification divisions and a base offer; the documents conflict on whether it goes with Phase 1 or Phase 2.
• Email any bid bond scanned so the raised seal shows; no single file may exceed 7MB, and multiple emails are acceptable.

After award, you must have

• Winner must furnish payment and performance bonds; the payment bond and a certificate of insurance are due within 10 calendar days of award, and only emailed bonds are accepted From 36C26126Q1297_1.docx: Bid Bonds, Payment Bonds, and Performance Bonds are all required.
• Construction plans must be signed and stamped by a Professional Engineer From 36C26126Q1297_1.docx: Construction plans shall be signed and stamped by a Professional Engineer.
• Low-risk background investigation for contractor personnel; the contractor pays the cost From 36C26126Q1297_1.docx: As per VA Directive 0710, costs of background investigations will be borne by the contractor.

Current contractor

No incumbent is named. The VA plans to move a maximum of 5 firms from Phase 1 to Phase 2, and the notice was first posted as a sources sought. The Government's estimate is $1,300,000.00.

Not in the notice text

• Part of the main solicitation file (36C26126Q1297_1.docx) was attached but not read: the middle was left out (118,894 of 228,883 characters were read), including most contract clauses, bond amounts and the limitations-on-subcontracting percentages.
• The Pricing Breakdown sheet, the Supplemental Price Breakdown by Division sheet and the request for information (RFI) form are referenced as attachments; get them from SAM.gov.
• Whether the price breakdown sheet and bid bond go in with Phase 1 or only in Phase 2: ask the contracting officer.
• Whether the tentative Phase 2 and award dates will change; they are labeled tentative.
• SAM.gov's set-aside field is blank, while the solicitation says it is a total SDVOSB set-aside.
• Bond amounts are not given in the part read.