Design Build to Install Parking Shades and Parking Lot Reconfiguration Project 593-26-306

What they want

• Complete design services: engineering calculations and construction documents that follow VA Design Guides, VA Master Specifications and current codes
• Design and build shade canopies over uncovered stalls (at least 12 ft clearance, shade-only loading, lightning protection); stall counts to verify: Lot A 127, Lot D 466, Lot E 177, Lot F 178
• Reconfigure lots for pedestrian safety: striped pedestrian paths with speed bumps at drive inlets, crosswalks, flashing beacon signs (rectangular rapid flashing beacons, RRFB), lighting along new paths, and striped crossings of the Loop Road on the west side
• Add parking stalls by targeted infill in landscape islands, between-lot areas and the ED parking lot, with shade canopies where stalls are added
• Assess the flagpole roundabout between Lots A and B and recommend signs, striping or minor changes
• Find buried utilities and do all soil investigation before designing footings; the VA issued no soil report
• Keep hospital operations running and keep as much parking open as possible, using a Parking Lot Closure and Traffic Management Plan the VA reviews
• Break costs out by parking lot, give a prioritized list, and name infill items as deduct alternates (items that can be dropped) to stay within the construction limit

What they'll judge offers on

• Phase 1 (decides who advances): Factor 1: narrative of the general technical approach based on the statement of work,? with an organizational chart
• Phase 1: Factor 2: Experience / Specialized Experience, shown on Attachment A
• Phase 1: Factor 3: Past Performance, shown through past performance questionnaires
• Phase 2 (decides the award): Factor 4: Key Personnel Experience
• Phase 2: Factor 5: Project Schedule (design and construction schedule plus narrative)
• Phase 2: Factor 6: Price, checked for reasonableness by price analysis; Factors 4 and 5 are equal to each other and together equal to Price

What to include when you submit

• Send the Phase 1 technical proposal as one consolidated PDF in a single email, with Attachment A (the experience form) inside the PDF; a native Excel copy may go along only as a non-evaluated extra, and the email must stay under the 5MB limit
• Sign and send the VAAR 852.219-75 certification (limitations on subcontracting) with the Phase 1 technical proposal: enter the firm's legal name in every bracket, have an authorized person sign and date it, and add the firm's business name and address as in SAM
• Do not add rows to Attachment A's project blocks; you may widen cells or wrap text
• Past performance questionnaires (PPQs) completed or materially revised on or after the solicitation issue date must come straight from the person who completed them to the contracting officer; ones sent by the offeror? are not evaluated
• Past performance questionnaires count only if they arrive by the response due date
• Acknowledge each amendment (0001 through 0005) as Standard Form 30 describes
• Make the Phase 1 proposal complete and best-terms, because the VA intends to pick Phase 2 firms without discussions

After award, you must have

• Non-PIV (non-Personal Identity Verification) card background check for contractor and subcontractor staff who need site access; the process may take 30-45 days From Attachment SOW 07-24-2026.pdf: Non-PIV Card process may take 30-45 days…

Current contractor

No incumbent is named; the Government plans to choose no more than five firms for Phase 2.

Not in the notice text

• Parts of the main solicitation, the Instructions to Offerors, the statement of work, the specifications and the Q&A answers were not read here, including Factors 1 to 4 detail and submission section 2.3; check the full files on SAM.gov.
• Phase 2 proposal due date, how invited firms are told, and Phase 2 submission rules are not stated in the text read.
• The project size and recency thresholds for Factor 2 experience (Section 2.1 definitions) and how many projects to send are not in the text read.
• Attached but not read: Attachment A experience workbooks (sample and 10-5-2026 version), Price Breakdown Form, Attachment B past performance questionnaire, VAAR 852.219-75 certification form, Request for Information form, wage determination NV20260091, release of claims, site visit presentation, and the reference documents (Assignment 21, Assignment 44 design and parking study, Existing Carport Design, ED Parking Expansion).
• The Site Visit Attendee List is a scanned file with no readable text.
• Bid bond amount and when it is due are not stated in the text read.
• Which key personnel positions are required and their exact qualifications (including whether a Mechanical Engineer is required) are not fully in the text read.
• Insurance requirements (supplemental insurance clause) and the limit on subcontracting percentages are not in the text read.
• The Government's estimate and design-to budget are not given; only the $5,000,000 to $10,000,000 magnitude range appears.