Combined Synopsis/Solicitation
Janitorial Services for NH CBOCs
Department of Veterans Affairs
AI summaryOnly SBA-certified service-disabled veteran-owned small businesses (SDVOSBs) can quote on 36C24127Q0022. The Department of Veterans Affairs wants janitorial services at four community-based outpatient clinics (CBOCs) in New Hampshire. The base year starts December 1, 2026, with four one-year options through November 30, 2031. The response due date is November 3, 2026, 10:00 AM Eastern, by email. More in the summary
AI summary Beta
Only SBA-certified service-disabled veteran-owned small businesses (SDVOSBs) can quote on 36C24127Q0022. The Department of Veterans Affairs wants janitorial services at four community-based outpatient clinics (CBOCs) in New Hampshire. The base year starts December 1, 2026, with four one-year options through November 30, 2031. The response due date is November 3, 2026, 10:00 AM Eastern, by email.
Who can bid (5)
- Service-disabled veteran-owned small business (SDVOSB): the set-aside is 100% for SDVOSBs, and the business must be SBA-verified
- Registered in the System for Award Management (SAM) and in the SBA VetCert database (the SBA's veteran small business certification) before award
- Vendorized with the VA by completing Form 10091
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- Signed VAAR 852.219-75 certificate; services contractors may not pay more than 50% of the amount the VA pays them to firms that are not certified SDVOSBs or veteran-owned small businesses
- At least one janitorial services project in the last 4 years of similar scope and complexity, plus three references
How to submit: Email to Contract Specialist Philip Silva, Philip.silva1@va.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 23, 2026.
- Serious: Set aside for SDVOSBs only. Only SBA-verified service-disabled veteran-owned small businesses can bid; other firms cannot compete as the prime.
- Serious: Unsigned VAAR 852.219-75 voids the quote. You must sign the full text of the limits-on-subcontracting certificate and send it with your quote, or the VA will not consider it.
- Serious: SBA VetCert and VA vendorization needed. Your firm must be in SAM and verified in SBA VetCert before award, and vendorized with VA Form 10091, so start these early if you lack them.
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- Worth checking: 50% limit on paying non-SDVOSB subcontractors. You may team with non-SDVOSB janitorial firms, but you may not pay them more than 50% of what the VA pays you.
- Worth checking: Recent janitorial project and three references required. A new company needs one similar janitorial project from the last 4 years and three references; the VA says an owner's past employee experience goes in the staffing and approach, not as company experience.
- Worth checking: No site visits, floor plans or staffing data. You must price four clinics without visiting them, without floor plans or floor types, and without the current staffing hours.
- Worth checking: Service Contract Labor Standards wage rates apply. Your prices must cover the set hourly wages for each county; wage determinations (the Department of Labor's wage rate sheets) are named for each clinic.
- Minor: Contractor pays for floor-care materials. The VA supplies standard cleaning supplies, but floor finish, stripper and pads are not listed as VA-furnished, so include them in your price.
- Minor: Portsmouth clinic is on a military base. Staff need gate credentials checked by the Air National Guard, and the security form for all employees is due within 7 days of receipt.
- Minor: Work only during clinic hours. All cleaning is limited to 8:00 am to 4:30 pm on weekdays, and the VA can limit or move access with 48 hours' notice for unscheduled events.
Read from the notice and 4 attachments. Show which files.
- Combined synopsis Solicitation.pdf (read)
- 36C24127Q0022 0001.docx (read)
- 36C24127Q0022.docx (read)
- 36C24127Q0022_Questions_and_Answers_Amendment.pdf (read)
Full summary
What they want
- Janitorial services at four clinics: Portsmouth (about 1,994 sq ft), Conway (about 4,000 sq ft), Tilton (about 3,830 sq ft) and Somersworth (about 8,000 sq ft)
- Daily tasks: empty trash and recycling, sweep and wet mop, vacuum, clean and disinfect restrooms and kitchen counters, refill supplies, clean mats and reception windows
- Weekly, monthly and annual tasks: dusting, disinfecting phones, blinds and vents, window cleaning, carpet steam cleaning, and waxing and buffing non-carpeted floors every year
- Work only 8:00 am to 4:30 pm, Monday through Friday, with no work required on federal holidays
- Keep a quality control (QC) program and written records of tasks done each visit; the VA checks work under its quality assurance surveillance plan (QASP)
- Return the security form within 7 days of receiving it, listing every employee who needs access, and attend a phone kickoff meeting within 5 business days after award
- Send invoices electronically through the Tungsten Program, with the visit records, each month
- Contract type
- Request for quotations (RFQ) under simplified acquisition procedures; priced as one monthly line (12 MO) per year; contract type is not otherwise stated
- Period of performance
- 1 base year (December 1, 2026 to November 30, 2027) + 4 one-year options, ending November 30, 2031 (5 years in all)
- Place of performance
- Four New Hampshire clinics: Portsmouth (Pease International Tradeport, a military base), Conway, Tilton and Somersworth. SAM.gov lists Manchester, NH
- Estimated value
- Not stated
- How they'll choose
- Comparative evaluation of quotes (side-by-side comparison) under simplified acquisition procedures; the quote most favorable to the Government wins
- Offers due
- November 3, 2026, 10:00 AM Eastern
- How to submit
- Email to Contract Specialist Philip Silva, Philip.silva1@va.gov
What they'll judge offers on
- Price: totals for each line item, each option year and an overall total evaluated price; checked for completeness and reasonableness
- Technical (Acceptable / Unacceptable): (a) corporate experience, (b) technical approach, (c) capability statement
- Past Performance: three references for similar work
What to include when you submit
- Send three parts: Price, Technical and Past Performance.
- Include your SDVOSB certification, your name, address, phone number, unique entity identifier (UEI) and point of contact.
- Fill in the pricing schedule for the base year and each of the four option years (the amendment says the pricing page reference is Page 4, not Page 2). Show totals for each line, each option year and an overall total, with year-by-year price adjustments.
- Give a complete price breakdown that covers labor, supplies, chemicals, equipment, supervision and all other costs. A separate cost proposal worksheet is not required.
- Corporate experience: at least one janitorial project within the last 4 years of similar scope and complexity, in occupied commercial, healthcare or administrative facilities.
- Technical approach plan: routine janitorial procedures, a staffing and scheduling plan, and quality control and safety procedures.
- Capability statement: available staff, equipment and supervisory oversight, and confirmation you can meet all performance, safety and quality requirements.
- Three references for similar work with contact information, a short description of the work and a contract number if there is one. References need not be federal contracts.
- Include your quality control program with the quote.
- Sign the full text of VAAR 852.219-75, the certificate that you will follow the limits on subcontracting.
- Include this statement: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
- A completed Standard Form 1449 is not required.
After award, you must have
- Return the security form listing all employees who need facility access within 7 days of receiving it From 36C24127Q0022.docx:
The vendor shall complete and return the require security form within 7 days of receipt.
Current contractor
No incumbent is named. The amendment gives the current contract number as 36C24122F0066, with a total awarded value of $809,425.29 for the base period and all four option periods, and a base-year award on November 17, 2021. The VA is not providing incumbent staffing levels or hours.
Not in the notice text
- The wage determination documents themselves are not in the text read; the amendment only names their numbers for each county.
- The Government's estimate for this contract is not given; the $809,425.29 figure is for the current contract.
- Required response times for spills and unscheduled cleaning are not set, and no minimum staffing hours are given.
- Floor types, floor plans and equipment available at each clinic are not provided.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 561720
- How to submit, from the AI summary: Email to Contract Specialist Philip Silva, Philip.silva1@va.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 241-Network Contract Office 01 (36C241), Togus, ME
- Product/service code
- S201 · Housekeeping – Custodial Janitorial
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561720)
- Versions
2 versions have been posted, newest first.
- Oct 23, 2026 · Amendment 0001 (this version)Due Nov 3, 2026
- Oct 15, 2026 · Combined Synopsis/SolicitationDue Nov 3, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
The Department of Veterans Affairs, Veterans Health Administration, intends to solicit proposals from contractors to provide Janitorial Services for NH CBOCs. NAICS Code is 561720 Janitorial Services, with a Small Business Size Standard of $22 Million. The product/service code is S201 Housekeeping Custodial Janitorial. Proposals will be accepted for a two-week period commencing with the issuance date of the solicitation. Interested contractors will be responsible for downloading copies of the solicitation (and any subsequent amendments) from that website, and no hard copies will be made available. The solicitation will provide instructions to contractors about the proposal submission process. Prospective Offerors are encouraged to register their interest in the solicitation on the Contracting Opportunities website (beta.sam.gov) so that they are notified of the issuance of the solicitation and any amendments. Also, to qualify for a VA contract, vendor must be vendorized by completing Form 10091 at URL https://www.cep.fsc.va.gov/ . This is a Solicitation Amendment notice synopsizing an upcoming RFQ solicitation to satisfy the requirements of RFO FAR 5.2 and RFO FAR 5.3. All interested parties should register via SAM.gov interested vendors list. It is the responsibility of the offeror to monitor and download amendments from SAM.gov Contract Opportunities, which may be issued to this solicitation. In accordance with RFO FAR 52.204-7, RFO FAR 2.101, and VAAR 802.101, prospective firms must be registered in SAM (www.sam.gov), and in SBA VetCert (Veteran Small Business Certification (sba.gov)) databases prior to award. ((Note: In accordance with Public Law 109-461, 38 USC 8127, and NDAA 2021, all vendors claiming Small Business status in accordance with the Veteran's First Contracting Program must be VERIFIED by the Small Business Administration (SBA)). Also, to qualify for a VA contract, vendors must be vendorized by completing Form 10091 at URL https://www.cep.fsc.va.gov/ . AMENDMENT NOTICE The purpose of the amendment is to: Corrects the Tilton CBOC ZIP code from 13276 to 03276. Incorporates the applicable Service Contract Labor Standards wage determinations identified in Answer 14. Provides the Government responses to vendor questions received regarding Solicitation No. 36C24127Q0022. Removes the erroneous reference to a Past Performance Sheet in Section D and corrects the pricing-page reference. Include Full text VAAR 852.219-75 for signature. Interested persons may contact the Contract Specialist via email at Philip.Silva1@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.Â
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