Solicitation
CFO Janitorial Services (5 Year)
Department of the Interior · Bureau of Land Management
AI summarySolicitation 140L3926Q0031 is a request for quote (RFQ) from the Department of the Interior, Bureau of Land Management, Ely District Office, for the Caliente Field Office, for janitorial services at its field office and fire station in Caliente, Nevada. It is set aside for small businesses only. The base year runs December 1, 2026 to November 30, 2027, with four one-year options, and one firm-fixed-price (FFP: one set price, whatever the work ends up costing) contract is planned. The response due date is November 16, 2026, 11:00 AM Pacific, by email. More in the summary
AI summary Beta
This summary may miss requirements: 2 of 4 attachments weren't read (A06_Bid_Schedule_L3926Q0031.xlsx, B03_Wage_Determination_2015-5599_Rv_32.pdf). Check the attachments on SAM.gov.
Solicitation 140L3926Q0031 is a request for quote (RFQ) from the Department of the Interior, Bureau of Land Management, Ely District Office, for the Caliente Field Office, for janitorial services at its field office and fire station in Caliente, Nevada. It is set aside for small businesses only. The base year runs December 1, 2026 to November 30, 2027, with four one-year options, and one firm-fixed-price (FFP: one set price, whatever the work ends up costing) contract is planned. The response due date is November 16, 2026, 11:00 AM Pacific, by email.
Who can bid
- Small business under NAICS 561720 (Janitorial Services), size standard $22M; the notice is a total small business set-aside and offers from other firms are rejected
How to submit: Email to Carey Grund, Contracting Officer, at carey_grund@ios.doi.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 22, 2026.
- Serious: Total small business set-aside. Only small businesses under the $22M size standard for NAICS 561720 can send quotes; other firms' quotes are rejected.
- Worth checking: Evaluation method stated two ways. A note says lowest price technically acceptable, but the same section describes a best-value comparison of quotes; ask the contracting officer which applies. Price is weighted far above everything else either way.
- Worth checking: Background checks within 10 working days of award. The contractor must start ID card screening for itself and staff right after award, or the contract may be terminated and given to another quoter.
Show all 10Show fewer
- Worth checking: Staff names due two weeks before work starts. All contractor and subcontractor staff who need building access must be named at least two weeks before performance starts, so staffing must be settled early.
- Worth checking: Contractor pays for screening travel and extra checks. Staff may have to travel to Ely or Las Vegas at the contractor's cost, and checks beyond the first four people are charged to the contractor.
- Worth checking: Remote location. The site is about 150 miles from Las Vegas, so a local or traveling crew is needed for after-hours work five days a week.
- Worth checking: Subcontractor details required with the quote. If subcontractors will work on the project, missing subcontractor information can make the quote non-responsive and ineligible for award.
- Minor: Site visit on November 5, 2026. The organized site visit is strongly encouraged, not stated as mandatory, and it is the chance to see the buildings before pricing.
- Minor: Work only outside office hours. Cleaning must happen outside 6:00 AM to 6:00 PM on weekdays, and time changes need COR approval.
- Minor: Past performance asked for but not defined. Part 1 of the quote must include past performance, yet the evaluation factors do not say what is judged or how many references to send.
Read from the notice and 2 attachments. 2 of 4 not read. Show which files.
- Sol_140L3926Q0031.pdf (read)
- A04_Statement_of_Work_Caliente_Janitorial.pdf (read)
- A06_Bid_Schedule_L3926Q0031.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- B03_Wage_Determination_2015-5599_Rv_32.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Daily cleaning of the Field Office (about 7,316 square feet): parking lot trash cans, entrances, lobby, restrooms, offices, hallways and break room
- Daily cleaning of three Fire Station offices (about 470 square feet)
- Fire Station restrooms with showers (about 308 square feet) cleaned bi-weekly, only November 1 through March 31 each year
- Weekly window washing, inside and out, at the Field Office and Fire Station offices 1, 2 and 3
- Quarterly high cleaning at the Field Office: HVAC ducts, ceiling light fixtures and exterior cobwebs
- Work outside office hours, Monday through Friday, year-round; Friday services may be done the following weekend
- All labor, supervision, equipment and green cleaning products, except Government-supplied paper goods, soap, sanitizer and liners
- Federal ID card and background screening for the contractor and staff, started within 10 days of award
- Contract type
- Single firm-fixed-price (FFP) award, commercial services, request for quote (RFQ)
- Period of performance
- Base year December 1, 2026 to November 30, 2027, plus four one-year option periods ending November 30, 2031
- Place of performance
- Bureau of Land Management Caliente Field Office, 1400 South Front Street, Caliente, Nevada 89008, about 150 miles northeast of Las Vegas along U.S. Highway 93
- Estimated value
- Not stated
- How they'll choose
- Two descriptions are given: a note says lowest price technically acceptable (LPTA), while the evaluation text describes a side-by-side best-value comparison of quotes. Both say price counts far more than technical and past performance
- Offers due
- November 16, 2026, 11:00 AM Pacific
- How to submit
- Email to Carey Grund, Contracting Officer, at carey_grund@ios.doi.gov
What they'll judge offers on
- Price: total evaluated price, including all option years
- Technical Capability: (1) technical approach, (2) management and scheduling plan, (3) quality control plan, (4) key personnel and their relevant experience, (5) cleaning supplies, equipment and environmental compliance
- Past Performance: requested in Part 1 of the quote; the solicitation does not say how it is judged
What to include when you submit
- Send the quote in three separate parts: (1) Technical and Past Performance information, (2) Price on the Standard Form 1449 (SF 1449: the form you sign and return as your offer), (3) the Bid Schedule
- Part 1 must not contain any price information
- Return the completed SF 1449 and acknowledge all amendments, if any
- Price all option years on the SF 1449 and the attached Bid Schedule; the price must include all costs for the Statement of Work
- Technical Capability must cover the technical approach, management and scheduling plan, quality control plan, key personnel and their experience, and cleaning supplies, equipment and environmental compliance
- If subcontractors will perform, give each one's company name, supervisor name and contact information, valid email address and telephone number
- Send all questions in writing to Carey Grund at carey_grund@ios.doi.gov; answers come through an amendment
- A firm unable to use the Invoice Processing Platform (IPP, the Treasury's online invoicing system) must send a written waiver request with its quote
After award, you must have
- Federal Government-issued ID card for the contractor and staff before unsupervised access; the contractor must contact the Contracting Officer's Representative (COR) within 10 days of award to start screening and background checks From A04_Statement_of_Work_Caliente_Janitorial.pdf:
Within 10 days of the award of this contract, the Contractor shall contact the COR…
- Names of all contractor and subcontractor staff needing physical access, given at least two weeks before performance starts From A04_Statement_of_Work_Caliente_Janitorial.pdf:
…contract at least two weeks before the start of contract performance.
Not in the notice text
- The Bid Schedule (A06_Bid_Schedule_L3926Q0031.xlsx) and the Service Contract Act wage determination 2015-5599 (B03_Wage_Determination_2015-5599_Rv_32.pdf) are attached but were not read; the pricing lines and wage rates are in them.
- Which evaluation method governs: the lowest price technically acceptable note or the best-value comparison.
- What the Government will look at for past performance, and how many references to send.
- Whether an amendment will answer questions, since answers are promised only through an amendment.
- The place of performance is not listed in the SAM.gov fields; the Statement of Work gives the Caliente address.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 561720
- How to submit, from the AI summary: Email to Carey Grund, Contracting Officer, at carey_grund@ios.doi.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Solicitation
- Office
- Ely District Office, NV
- Product/service code
- S201 · Housekeeping – Custodial Janitorial
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561720)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
CFO JANITORIAL SERVICES PER STATEMENT OF WORK
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