Combined Synopsis/Solicitation
Swan Lake Ranger District Janitorial Contract, Flathead National Forest
Department of Agriculture · Forest Service
More open Forest Service contracts
AI summarySolicitation 1240LS26Q0044 (Amendment 1) is open only to small businesses (total small business set-aside). The Forest Service (Department of Agriculture, Intermountain contracting office) wants janitorial services for the Swan Lake Ranger District Office in Bigfork, Montana. The response due date is November 12, 2026, 1:00 PM Mountain Time. It is a firm-fixed-price (FFP: one set price, whatever the work ends up costing) contract with one base year and four option years, running December 1, 2026 to November 30, 2031. More in the summary
AI summary Beta
This summary may miss requirements: 2 of 14 attachments weren't read (C04c-Attachment 3-Office Photos.pdf, Wage Determination-Flathead Cnty-8-27-2026.pdf). Check the attachments on SAM.gov.
Solicitation 1240LS26Q0044 (Amendment 1) is open only to small businesses (total small business set-aside). The Forest Service (Department of Agriculture, Intermountain contracting office) wants janitorial services for the Swan Lake Ranger District Office in Bigfork, Montana. The response due date is November 12, 2026, 1:00 PM Mountain Time. It is a firm-fixed-price (FFP: one set price, whatever the work ends up costing) contract with one base year and four option years, running December 1, 2026 to November 30, 2031.
Who can bid
- Be a small business: the notice is a 100% total small business set-aside.
- Have an active registration in the System for Award Management (SAM), as the checked provision FAR 52.204-7 requires.
- Certify with your offer that you comply with federal anti-discrimination laws and that neither you nor any proposed subcontractor or teaming partner runs a diversity, equity and inclusion (DEI) program that violates them (AGAR 452.203-70).
How to submit: Email the quote to the contracting officer, Christine (Chris) Hansen, at Christine.M.Hansen@usda.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (12)
From the version posted Oct 23, 2026.
- Serious: Total small business set-aside. Only small businesses can bid on this solicitation, so a firm that is not small for this work cannot compete.
- Worth checking: Employee list due with the quote. You must name your qualified janitorial staff when you submit your quote, so you need people lined up before the response due date.
- Worth checking: Contract manager due date differs by document. The statement of work gives 7 calendar days after award to name the contract manager, but its deliverables table says prior to award, with the quotation. Ask the contracting officer which governs.
Show all 12Show fewer
- Worth checking: No unsupervised work until background check and USDA ID are done. Employees must clear a background investigation and get a LincPass (USDA ID badge) first, so early work must be during normal business hours with supervision.
- Worth checking: Background check list: two delivery methods. The statement of work's deliverables table says email the list to the contracting officer's representative (COR), but Attachment 9 says hand it to the COR in person, not by email.
- Minor: Mandatory annual USDA training for all staff. Every employee and subcontractor in the building must complete annual training courses, and the company must keep completion records.
- Minor: Do not price the 6-month extension option. The Government adds 6 months of the last option year's unit price to your total for evaluation, so pricing it yourself would break the instructions.
- Minor: Pay can be reduced for poor work. This is a performance-based contract, so work that misses the standard can lead to a payment reduction and rework within 24 hours.
- Minor: Wage rates are for information only. The Service Contract Labor Standards apply; the janitor rate listed is not a wage determination, and the Flathead County wage determination was attached but not read.
- Minor: Contractor pays all travel. The site is at the Ranger District Office in Bigfork, Montana, and all transportation costs must be built into your price.
- Minor: Site visit on October 30, 2026. A site visit is scheduled; the documents do not say it is required, and you only fill in an attendance sheet.
- Minor: Schedule of Items attachment number differs. The price instructions call the price sheet Attachment 3, but the attachment list names Attachment 4 as the Schedule of Items; Attachment 3 is the office photos. Use Attachment 4 and confirm with the contracting officer.
Read from the notice and 12 attachments. 2 of 14 not read. Show which files.
- SF30-amendment 1.pdf (read)
- SF-1449-1240LS26Q0044-corrected.pdf (read)
- C04b-Attachment 2-Statement of Work-Swan Lake Janitor-1240LS26Q0044-final.pdf (read)
- C04a-Attachment 1-Solicitation Terms and Conditions-Swan Lake Janitor-1240LS26Q0044-final.pdf (read)
- C04j-Attachment 10 Template for Mandatory Training Procedures for Contractor Employees-1240LS26Q0044-corrected.pdf (read)
- C04d-Attachment 4-Schedule of Items-Swan Lake Janitor-1240LS26Q0044-final-corrected.pdf (read)
- C04k-Attachment 11-QASP-1240LS26Q0044.pdf (read)
- C04i-Attachment 9-Contractor Credentialing-Training Requirements-Swan Lake RD Janitor-1240LS26Q0044.pdf (read)
- C04h-Attachment 8-Equipment List-Swan Lake Janitor-1240LS26Q0044.pdf (read)
- C04g-Attachment 7-Biobased Product List-Swan Lake Janitor-1240LS26Q0044.pdf (read)
- C04e-Attachment 5-Past Performance Data Sheet-Swan Lake Janitor-1240LS26Q0044.pdf (read)
- C04f-Attachment 6-Team Partner Consent Form-Swan Lake Janitor-1240LS26Q0044.pdf (read)
- C04c-Attachment 3-Office Photos.pdf: not summarized: open it on SAM.gov
- Wage Determination-Flathead Cnty-8-27-2026.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Clean the Main Office (about 8,206 square feet, about 80% carpet) 3 days a week: trash, vacuuming and mopping, dusting, restrooms, restocking, drinking fountains, entry windows
- Clean the Wellness Room (792 square feet, 2 bathrooms with showers) 1 day a week
- Four times a year (January, April, July, October): dust blinds, damp-wipe walls, moldings and window ledges, and clean high surfaces above 70 inches
- Twice a year (April, September): wash windows inside and out, including screens, and wash light fixtures. Once a year: carpet cleaning, scheduled with the contracting officer's representative
- Supply all labor, supervision, cleaning equipment, cleaning products and bio-based (plant-derived) products; the Government supplies restroom paper and soap, bulbs, dumpsters, storage space and utilities
- Within 10 calendar days after award: a quality control plan (your written method for checking your own work), a work plan with the daily schedule, a bio-based product list, Safety Data Sheets (chemical safety sheets), and the employee list for background checks
- Name a contract manager (with an alternate if needed) who has full authority to act for the company and can be on site within one hour after Government working hours
- Control keys and door codes, lock up and secure the building, and report accidents within 24 hours
- Contract type
- Firm-fixed-price (FFP): one set price, whatever the work ends up costing
- Period of performance
- 1 base year (December 1, 2026 to November 30, 2027) + 4 one-year options (through November 30, 2031). Total duration not to exceed 5 years, 6 months.
- Place of performance
- Swan Lake Ranger District Office, 200 Ranger Station Rd, Bigfork, MT 59911 (Main Office and Wellness Room)
- Estimated value
- Not stated
- How they'll choose
- Best value to the Government with possible tradeoffs. Award goes to the offer with an acceptable technical approach, acceptable or neutral past performance and a fair and reasonable price. Price is not formally scored but is the primary factor.
- Offers due
- November 12, 2026, 1:00 PM Mountain Time
- How to submit
- Email the quote to the contracting officer, Christine (Chris) Hansen, at Christine.M.Hansen@usda.gov
What they'll judge offers on
- Technical Approach (rated Acceptable or Unacceptable): explain how you will do the work, addressing (a) contractor-furnished property, (b) sustainable and bio-based product information, (c) technical specifications for basic cleaning, restroom and utility room cleaning, and periodic cleaning, (d) frequency and schedule, (e) general information, (f) maintenance problems, (g) supervision, security and qualifications, (h) subcontractors if any
- Past Performance (rated Acceptable or Unacceptable): recent (ongoing or within the past 3 years of the solicitation date) and relevant (same or similar in nature, size, magnitude, complexity and scope) work, judged on quality, timeliness, business practices and customer satisfaction. No record counts as Unknown, which is treated as Acceptable.
- Price: complete pricing for every line, base year plus all four option years; the Government adds all option prices to the base price for evaluation
What to include when you submit
- Send, at a minimum: Standard Form 1449 (SF 1449: the form you sign and return as your offer), signed and dated in boxes 17a, 30a, 30b and 30c.
- Send the Schedule of Items (Attachment 4) with your company information and a price on every line for the base year and each of the four option years.
- Send any SF 30 (the form used to issue an amendment) for this solicitation, which shows you acknowledge receipt of the amendment; Amendment 1 is posted.
- Send a technical response covering the Technical Approach topics, and keep technical and pricing as separate documents.
- Send a Past Performance Data Sheet (Attachment 5), one sheet for each project. The solicitation does not say how many projects to send.
- Send a Team Partner Consent Form (Attachment 6) from each major subcontractor or teaming partner, with three references each; references for a subcontractor may not come from the proposing offeror.
- Send the Biobased Product List (Attachment 7) and the Equipment List (Attachment 8).
- Send the list of qualified janitorial employees with your quote, with any experience qualifications; the statement of work says it is submitted at the time of quotation.
- Name your contract manager; the deliverables table says this is due with the quotation (see red flags).
- Do not price the 6-month extension option (FAR 52.217-8); the Government adds it to the final option year price for evaluation.
- Hold your prices firm for 90 calendar days from the response due date.
- Email questions to the contracting officer by November 4, 2026, 1:00 PM Mountain Time, with the solicitation name and number in the subject line.
After award, you must have
- Have contractor employees pass a background investigation and get a USDA ID (LincPass) after award; no unsupervised work until they do. From C04b-Attachment 2-Statement of Work-Swan Lake Janitor-1240LS26Q0044-final.pdf:
Contract personnel shall be required to undergo a background investigation and obtain a USDA ID (Lincpass)
- Have all employees and subcontractors who access the building complete USDA annual mandatory training (Attachment 9 lists the courses). From the notice:
…any vendor employees or subcontractors accessing the building shall take the annual mandatory trainings.
Not in the notice text
- The office photos (Attachment 3) and the Flathead County wage determination are attached but not read. The wage determination sets the minimum pay under the Service Contract Labor Standards.
- The Government's estimate or budget is not stated.
- The documents do not say whether attending the October 30, 2026 site visit is required.
- The documents do not say how many past performance projects to send for the prime contractor.
- No page limit for the technical response is stated.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 561720
- How to submit, from the AI summary: Email the quote to the contracting officer, Christine (Chris) Hansen, at Christine.M.Hansen@usda.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- USDA-FS, CSA Intermountain 7, Ogden, UT
- Product/service code
- S201 · Housekeeping – Custodial Janitorial
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561720)
- Versions
5 versions have been posted, newest first.
- Oct 23, 2026 · Amendment 0001 (this version)Due Nov 12, 2026
- Oct 23, 2026 · AmendmentDue Nov 12, 2026
- Oct 22, 2026 · AmendmentDue Nov 12, 2026
- Oct 22, 2026 · AmendmentDue Nov 12, 2026
- Oct 22, 2026 · Combined Synopsis/SolicitationDue Nov 12, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
**Amendment 1** The purpose of this Amendment is to: 1-Correct the SF-1449-this is a 100% total small business set-aside 2-Correct the Schedule of Items (SOI) (corrected numbering) 3-Correct Attachment 10- any vendor employees or subcontractors accessing the building shall take the annual mandatory trainings. This contract is for custodial services at the Swan Lake Ranger District Office, 200 Ranger Station Rd, Bigfork, MT 59911. The intent is to maintain satisfactory facility conditions and present a clean, neat and professional appearance at the Main Office and the Wellness Room. Work to be done includes emptying of wastebaskets, maintaining clean floors, maintaining dust free surfaces, cleaning/disinfecting bathroom surfaces and drinking fountains, resupplying bathroom supplies, removing cobwebs and maintaining clean wall surfaces and windows. Additional tasks will be performed quarterly semi-annually and annually and will include cleaning blinds, carpets, light fixtures and windows. A site visit has been scheduled for October 30, 2026 at 1:00 PM Mountain Time at the Swan Lake Ranger District Office located at 200 Ranger Station Rd, Bigfork, MT 59911. Vendors are not required to submit any information to attend the site visit, but they will be asked to fill out an attendance sheet (Company Name, Employee Name, Phone Number, and Email Address). Questions shall be submitted to the CO, via email to Christine.M.Hansen@usda.gov no later than November 4, 2026 at 1:00 PM Mountain Time
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