Combined Synopsis/Solicitation
Spill Response Services
Department of Defense · Department of the Navy
AI summaryThe Navy's Naval Facilities Engineering Systems Command (NAVFAC) Far East wants a contractor on call around the clock to respond to oil and hazardous substance spills at U.S. Navy, Marine Corps, Army and Air Force sites across mainland Japan, including Okinawa, and nearby waters up to 12 nautical miles out. The work is fixed-price task orders under an indefinite-delivery/indefinite-quantity (IDIQ) contract (the Government orders as needed) with a 12-month base period and seven 12-month options, about 8 years in all. Quotes are due November 4, 2026, 2:00 PM Japan time, and may be priced in Japanese yen or U.S. dollars. Several of the solicitation's own documents were not available to read, so this brief is based on the notice and the pre-quote conference slides. More in the summary
A newer version of this notice was posted Oct 19, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 14, 2026. The notice was amended Oct 19, 2026. Check what else changed on SAM.gov. The notice looks incomplete: Missing documents: the solicitation's enclosures and attachments (CLIN descriptions, Section L instructions as amended, clauses and provisions, the Performance Work Statement, the price list, the Experience Form and the Past Performance Questionnaire) were not among the documents read; only the October 7, 2026 pre-quote conference slides were. Check the attachments on SAM.gov.
The Navy's Naval Facilities Engineering Systems Command (NAVFAC) Far East wants a contractor on call around the clock to respond to oil and hazardous substance spills at U.S. Navy, Marine Corps, Army and Air Force sites across mainland Japan, including Okinawa, and nearby waters up to 12 nautical miles out. The work is fixed-price task orders under an indefinite-delivery/indefinite-quantity (IDIQ) contract (the Government orders as needed) with a 12-month base period and seven 12-month options, about 8 years in all. Quotes are due November 4, 2026, 2:00 PM Japan time, and may be priced in Japanese yen or U.S. dollars. Several of the solicitation's own documents were not available to read, so this brief is based on the notice and the pre-quote conference slides.
Who can bid
- Laboratory used for testing must be certified by a national program such as the National Environmental Laboratory Accreditation Program (NELAP) or the National Voluntary Laboratory Accreditation Program (NVLAP), or by an equivalent Japanese government program
- Ability to clean up at least 10,000 gallons of material from land or water
- Compliance with the Japan Environmental Governing Standards (JEGS: the U.S. military's environmental rules for Japan) and with Japanese national, prefecture and city laws for all cleanup actions
Things to watch (9)
- Serious: Response times of 24, 48 or 72 hours across all of Japan. A business must be able to put crews and equipment on site anywhere in Japan within the zone's time limit, which is hard to do without people and gear already in the country.
- Serious: Work is in Japan and must follow Japanese law and U.S. military standards. Cleanup, disposal, sampling and laboratory work must meet Japanese national, prefecture and city rules plus the Japan Environmental Governing Standards (JEGS: the U.S. military's environmental rules for Japan), and the slides say experience operating in Japan is a valued attribute.
- Worth checking: Amendment 0001 changed the quote instructions. Section L, which holds the instructions for sending a quote, was revised and its text was not available here, so check the latest Section L before preparing a quote.
Show all 9Show fewer
- Worth checking: Experience and past performance packages from third parties. Up to 12 experience forms are allowed, and each one needs a Contractor Performance Assessment Reporting System (CPARS: the Government's past performance record) report or a past performance questionnaire from the customer, which takes time to collect.
- Worth checking: Quote in yen or dollars. The business must choose and state the currency, which affects exchange rate risk because the work is paid over up to 8 years.
- Worth checking: Non-recurring work is capped and priced from a unit price list. Quantities for non-recurring work are unknown, the contract has a fixed not-to-exceed amount for it, and tasks not on the list are priced later at the task order level, so volume and revenue are uncertain.
- Worth checking: Spill response is needed every day, all day. The contractor must be reachable and respond 24 hours a day, 7 days a week when directed by Government officials.
- Minor: Report deadlines of 4 and 24 hours after each spill. A draft assessment report is due four hours after the site visit and spill reports are due within 24 hours, which takes staff available at the time.
- Minor: Laboratory timing is given two ways. The slides say standard sampling and analysis is completed within 21 days (3 days if urgent) and also that samples are analyzed and results reported within 14 days of receipt; ask the contracting officer how the two fit together.
Read from the notice and 1 attachment. Show which files.
- Spill Rsp Pre-Quote Conf 261007.pdf (read)
Full summary
What they want
- Respond to oil and hazardous substance spills on land or water, any day and hour, arriving within the time set for each of 7 zones (24, 48 or 72 hours)
- Contain spills and clean them up, with the ability to recover at least 10,000 gallons, and dispose of the waste under U.S., Japanese, prefecture and city rules
- Write a spill response plan organized by zone, an assessment report after each site visit, and a spill report for each incident
- Take samples and run certified laboratory tests, including "fingerprinting" to identify where a spill came from
- Do environmental studies on request: sensitivity maps and tidal current surveys delivered as geographic information system (GIS) data
- Run spill training exercises with Government staff in English and Japanese and deliver an after action report
- Recurring annual work is ordered under line item 0001; non-recurring work is priced from a unit price list
- Contract type
- Fixed-price (a set price per unit) task orders under an indefinite-delivery/indefinite-quantity (IDIQ) contract. Recurring work (contract line item number, CLIN, 0001) is scheduled yearly; non-recurring work has a fixed not-to-exceed (NTE) amount and is priced from a unit price list.
- Period of performance
- 12-month base period + seven 12-month option periods
- Place of performance
- Japan (SAM.gov lists JPN): U.S. Navy, Marine Corps, Army and Air Force bases and facilities across mainland Japan including Okinawa, and surrounding waters up to 12 nautical miles, divided into Zones 1-7
- Estimated value
- Not stated
- Offers due
- November 4, 2026, 2:00 PM Japan time (UTC+9) (from the version posted Oct 14, 2026; amended since)
What they'll judge offers on
- Factor 1, Experience: show experience in three areas: (a) oil and hazardous substance spill response and containment, (b) spill cleanup and disposal, (c) environmental sampling, laboratory analysis and training; up to 4 experience forms per area, 12 in total
- Factor 2, Past Performance: a CPARS report or a past performance questionnaire for each experience submitted
- Price: total price for the base period and all options
What to include when you submit
- Experience (Factor 1): fill out an Experience Form for each project, up to 4 for each of the three areas (spill response and containment; spill cleanup and disposal; sampling, laboratory analysis and training), 12 forms at most
- Say on each experience whether it is a contract or a task order, and make sure each form gives all the information asked for
- Past performance (Factor 2): send either a CPARS report or a completed Past Performance Questionnaire (PPQ) for each experience submitted
- Price: say whether you are quoting in Japanese yen or U.S. dollars
- Price: fill in the unit price column of the price list (Attachment 2, titled ELINs); leave the estimated quantities, units and extended price formulas as they are, and leave the unit priced task (UPT) rows blank
- Send questions on the Request for Information (RFI) form (Attachment 3) to the contract specialist named in the request for quotation (RFQ)
- Follow Section L, the quote instructions, as revised by Amendment 0001, for the exact format and delivery of the quote
Not in the notice text
- Missing documents: the solicitation's enclosures and attachments (CLIN descriptions, Section L instructions as amended, clauses and provisions, the Performance Work Statement, the price list, the Experience Form and the Past Performance Questionnaire) were not among the documents read; only the October 7, 2026 pre-quote conference slides were
- How and where to send the quote (email address or the Procurement Integrated Enterprise Environment, PIEE) is not stated in the text read
- Whether a local office or presence in Japan, Japanese licenses or registration, and taxes are required is not stated in the text read
- Exchange rate terms for yen quotes are not stated in the text read
- How the evaluation factors are weighed against each other is not stated
- Set-aside status is not stated on SAM.gov
- The Government's estimate, the contract minimum and the not-to-exceed amount are not stated
- Insurance, bonding and security or base access requirements are not stated in the text read
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 14, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- Navfacsyscom Far East
- Product/service code
- F112 · Environmental Systems Protection – Oil Spill Response
- Business type
- Environmental & natural resources (FedReady's grouping, from NAICS 562998)
- Versions
4 versions have been posted, newest first.
- Oct 19, 2026 · AmendmentDue Nov 4, 2026
- Oct 14, 2026 · Amendment 0001 (this version)Due Nov 4, 2026
- Sep 29, 2026 · AmendmentDue Nov 4, 2026
- Sep 22, 2026 · Combined Synopsis/SolicitationDue Nov 4, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.202(b), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is N4008426Q1014 is issued as a Request for Quote (RFQ) for RAPID SPILL RESPONSE AND PREVENTION CONTRACT AT VARIOUS U.S. NAVY, MARINE CORPS, ARMY AND AIR BASES AND FACILITIES THROUGHOUT JAPAN. This solicitation is a Request for Quote (RFQ) soliciting proposals to provide the commercial services detailed in the attached Performance Work Statement (PWS). The Government will evaluate proposals and award Fixed Price task orders for recurring and non-recurring work under a basic Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract for a base period of twelve (12) months, and seven (7) twelve (12) month option periods. The recurring work CLIN 0001 satisfies any required minimum guarantee. Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) which covers all U.S. Navy, Marine Corps, Army, and Air Force bases and facilities throughout mainland Japan including Okinawa and extending to surrounding waters up to 12 nautical miles (subdivided into Zones 1-7) by means of a performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items. The North American Industry Classification System (NAICS) code for this procurement is 562998 All Other Miscellaneous Waste Management Services. Product Service Code (PSC) is F112 Environmental Systems Protection Oil Spill Response. Amendment 0001 is revising Section L of the solicitation and incorporating clause 52.232-34. Please see attachments for details.
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