Combined Synopsis/Solicitation
Spill Response Services
Department of Defense · Department of the Navy
AI summaryThe Navy's Naval Facilities Engineering Systems Command (NAVFAC) Far East wants a contractor on call around the clock to respond to oil and hazardous substance (OHS) spills at U.S. military bases across Japan. It is a request for quotes (RFQ) for an indefinite-delivery/indefinite-quantity (IDIQ) contract, where fixed-price task orders are placed over time, with a 12-month base period and seven 12-month options. The response due date is November 4, 2026, 2:00 PM JST, and quotes must cover the full scope of the performance work statement (PWS). More in the summary
A newer version of this notice was posted Oct 19, 2026. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. The notice looks incomplete: The RFQ sections and attachments (Section L instructions, the performance work statement, the price list, the experience form and the past performance questionnaire) and Amendment 0001 were not in the text read; only a notice of questions and the pre-quote conference slides were. Check SAM.gov for the full package. Check the attachments on SAM.gov.
The Navy's Naval Facilities Engineering Systems Command (NAVFAC) Far East wants a contractor on call around the clock to respond to oil and hazardous substance (OHS) spills at U.S. military bases across Japan. It is a request for quotes (RFQ) for an indefinite-delivery/indefinite-quantity (IDIQ) contract, where fixed-price task orders are placed over time, with a 12-month base period and seven 12-month options. The response due date is November 4, 2026, 2:00 PM JST, and quotes must cover the full scope of the performance work statement (PWS).
Who can bid
- Laboratory certified by a national program such as the National Environmental Laboratory Accreditation Program (NELAP) or the National Voluntary Laboratory Accreditation Program (NVLAP), or a host nation government equivalent
- Ability to clean up a minimum of 10,000 gallons of material from land or water
- Compliance with Japan Environmental Governing Standards (JEGS) and host nation, prefectural and city laws for all cleanup and environmental work
Things to watch (9)
From the version posted Oct 19, 2026.
- Serious: Fast response times across all of Japan. The contractor must be on site within 24 hours in Zone 6, 48 hours in Zones 1, 4 and 7, and 72 hours elsewhere, which usually takes crews and equipment based in Japan.
- Serious: Certified laboratory, including host nation options. Sampling needs a laboratory certified by NELAP, NVLAP or a Japanese government equivalent, which may mean working with Japanese accreditation systems.
- Worth checking: Must quote the full scope. The Government will not accept a quote for only part of the work, such as training and environmental assessment.
Show all 9Show fewer
- Worth checking: Section L changed by Amendment 0001. The notice says Amendment 0001 revises Section L (the quote instructions) and adds clause 52.232-34; what changed was not in the text read, so check SAM.gov.
- Worth checking: Japanese law and standards apply. All work must follow Japan Environmental Governing Standards plus host nation, prefectural and city rules, and experience in Japan is described as a valued attribute.
- Worth checking: Up to 12 experience forms plus a past performance report for each. Each experience needs a CPARS report or a past performance questionnaire, which takes time to collect from past customers.
- Worth checking: Quote in yen or dollars. You choose Japanese yen or US dollars, so exchange rate risk falls on your pricing; the text read does not say how taxes are handled.
- Minor: Non-recurring work quantities are unknown. Actual quantities ordered will vary, and non-recurring work has a fixed not-to-exceed amount whose figure is not in the text read.
- Minor: Laboratory turnaround differs between slides. One slide says standard sampling and laboratory analysis is due within 21 days of request, and another says results are due within 14 days of receiving the sample; ask which applies.
Read from the notice and 2 attachments. Show which files.
- Notice No 1.pdf (read)
- Spill Rsp Pre-Quote Conf 261007.pdf (read)
Full summary
What they want
- Respond to OHS spills on land or water up to 12 nautical miles around Japan, arriving within 24 hours in Zone 6, 48 hours in Zones 1, 4 and 7, and 72 hours elsewhere in mainland Japan
- Contain and clean up spills, with the capability to clean up at least 10,000 gallons, and dispose of waste under U.S., Japanese, prefectural and city rules
- Write a spill response and preparedness plan for each zone, and assessment reports: a draft within 4 hours after the site visit and a final within 24 hours after comments from the contracting officer's representative (COR)
- File a U.S. Forces Japan spill report (USFJ 50) within 24 hours after initial containment or completed cleanup
- Provide sampling and laboratory services, including spill source fingerprinting, through a certified laboratory
- Do environmental studies as requested, such as Environmental Sensitivity Index (ESI) maps and tidal current surveys, delivered to Navy mapping-database standards
- Run training exercises with Government staff in English and Japanese, and provide an After Action Report
- Do recurring work (scheduled annual services) and non-recurring work (as needed, priced from a unit price list)
- Contract type
- Indefinite-delivery/indefinite-quantity (IDIQ) contract with fixed-price task orders for recurring work and non-recurring work; non-recurring work has a fixed not-to-exceed (NTE) amount, and CLIN 0001 recurring work meets the minimum guarantee
- Period of performance
- 12-month base period plus seven 12-month option periods (up to 8 years if all options are used)
- Place of performance
- U.S. Navy, Marine Corps, Army and Air Force bases and facilities throughout mainland Japan including Okinawa, and surrounding waters up to 12 nautical miles (Zones 1 to 7)
- Estimated value
- Not stated
- Offers due
- November 4, 2026, 2:00 PM JST
What they'll judge offers on
- Experience: three subcategories - (a) OHS spill response and containment, (b) OHS spill cleanup and disposal, (c) environmental sampling, laboratory analysis and training; up to 4 experience forms per subcategory, 12 in total
- Past Performance: a Contractor Performance Assessment Reporting System (CPARS) report or a past performance questionnaire (PPQ) for each experience submitted under Experience
- Price: total price for the base period and all options, in Japanese yen or US dollars
What to include when you submit
- Quote the full scope of the PWS; quotes covering only part of it (for example training and environmental assessment only) are not accepted
- Fill in a unit price for each listed item on the price list spreadsheet (Attachment 2); leave the estimated quantities, units and extended price formulas unchanged and leave unit-priced task (UPT) work blank
- State whether you are quoting in Japanese yen or US dollars
- Send up to 4 Experience Forms for each of the 3 subcategories, 12 in total
- Send a CPARS report or a PPQ for each experience submitted
- Send questions only on the Request for Information (RFI) form (Attachment 3) to the contract specialist listed in the RFQ
After award, you must have
- Training exercises run in both English and Japanese From Spill Rsp Pre-Quote Conf 261007.pdf:
Bilingual Operations: Establish and coordinate training exercises for Government…
Not in the notice text
- The RFQ sections and attachments (Section L instructions, the performance work statement, the price list, the experience form and the past performance questionnaire) and Amendment 0001 were not in the text read; only a notice of questions and the pre-quote conference slides were. Check SAM.gov for the full package.
- How and where to send quotes (email or portal) and the full instructions were not found in the text read.
- What Amendment 0001 changed in Section L was not found in the text read.
- Whether a local office in Japan, host-country licenses or registrations, or Japanese taxes such as consumption tax are required or how they are treated in prices was not found in the text read.
- SAM.gov shows no set-aside, so who may bid is not stated in the text read.
- How the award is decided and the weight of each factor were not found in the text read.
- The amount of the not-to-exceed limit for non-recurring work and the price list quantities were not found in the text read.
- The pre-quote conference slides say statements in the briefing are unofficial, so dates and requirements there should be checked against the RFQ.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Sep 22, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- Navfacsyscom Far East
- Product/service code
- F112 · Environmental Systems Protection – Oil Spill Response
- Business type
- Environmental & natural resources (FedReady's grouping, from NAICS 562998)
- Versions
4 versions have been posted, newest first.
- Oct 19, 2026 · Amendment 0003Due Nov 4, 2026
- Oct 14, 2026 · Amendment 0002Due Nov 4, 2026
- Sep 29, 2026 · Amendment 0001Due Nov 4, 2026
- Sep 22, 2026 · Combined Synopsis/Solicitation (this version)Due Nov 4, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.202(b), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is N4008426Q1014 is issued as a Request for Quote (RFQ) for RAPID SPILL RESPONSE AND PREVENTION CONTRACT AT VARIOUS U.S. NAVY, MARINE CORPS, ARMY AND AIR BASES AND FACILITIES THROUGHOUT JAPAN. This solicitation is a Request for Quote (RFQ) soliciting proposals to provide the commercial services detailed in the attached Performance Work Statement (PWS). The Government will evaluate proposals and award Fixed Price task orders for recurring and non-recurring work under a basic Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract for a base period of twelve (12) months, and seven (7) twelve (12) month option periods. The recurring work CLIN 0001 satisfies any required minimum guarantee. Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) which covers all U.S. Navy, Marine Corps, Army, and Air Force bases and facilities throughout mainland Japan including Okinawa and extending to surrounding waters up to 12 nautical miles (subdivided into Zones 1-7) by means of a performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items. The North American Industry Classification System (NAICS) code for this procurement is 562998 All Other Miscellaneous Waste Management Services. Product Service Code (PSC) is F112 Environmental Systems Protection Oil Spill Response. Amendment 0001 is revising Section L of the solicitation and incorporating clause 52.232-34. Please see attachments for details.
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