Solicitation
Annual/Sem-i annual fire smoke inspections and auto door services l EKH
Department of Veterans Affairs
AI summaryThe Department of Veterans Affairs wants quotes on solicitation 36C25526Q0617 for inspection, maintenance and repair of fire doors, smoke doors and automatic doors at the Dwight D. Eisenhower VA Medical Center in Leavenworth, Kansas. It is a total small business set-aside for one firm-fixed-price (FFP: set unit prices) indefinite-delivery, indefinite-quantity (IDIQ: work ordered as needed) contract, with five 12-month ordering periods starting about November 1, 2026. The response due date is November 3, 2026, 3:00 PM Central, by email. More in the summary
AI summary Beta
The Department of Veterans Affairs wants quotes on solicitation 36C25526Q0617 for inspection, maintenance and repair of fire doors, smoke doors and automatic doors at the Dwight D. Eisenhower VA Medical Center in Leavenworth, Kansas. It is a total small business set-aside for one firm-fixed-price (FFP: set unit prices) indefinite-delivery, indefinite-quantity (IDIQ: work ordered as needed) contract, with five 12-month ordering periods starting about November 1, 2026. The response due date is November 3, 2026, 3:00 PM Central, by email.
Who can bid (5)
- Small business under NAICS 541350 (size standard $11.5 million) with an active SAM.gov registration when the quote is submitted
- Automatic door inspections and repairs done by technicians with current AAADM certification; copies of certificates go in the quote
- Fire and smoke door inspections done by people who know the door assembly parts as NFPA 80 requires, such as a DHI Fire and Egress Door Assembly Inspector (FDAI), ICC or equivalent
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- No more than 50% of the amount paid for services may go to firms that are not similarly situated small businesses (FAR 52.219-14)
- Insurance: employer's liability of at least $100,000, general liability of $500,000 per occurrence, and automobile liability of $200,000 per person, $500,000 per occurrence and $20,000 property damage; proof of general liability insurance without an asbestos exclusion before award
How to submit: Email to Contracting Officer Michael Murphy, michael.murphy7@va.gov, with the subject line "36C25526Q0617 Quote - Fire, Smoke and Automatic Door Services - [Company Name]". What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (14)
From the version posted Oct 22, 2026.
- Serious: Total small business set-aside. Only firms that are small under NAICS 541350 (size standard $11.5 million) can bid; larger businesses cannot compete as the prime.
- Serious: Certified door technicians required. Quotes must name the technicians and include their AAADM certificates and fire door inspector credentials, so you need qualified people on staff or under agreement.
- Worth checking: Fast response times, any hour. Emergencies need a call back within 1 hour and a technician on site within 4 hours, and calls before noon need same-day arrival, which favors firms near Leavenworth.
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- Worth checking: Limit on subcontracting. No more than 50% of the amount paid for services may go to firms that are not similarly situated small businesses, and quotes must list every subcontractor.
- Worth checking: Low guaranteed minimum. The VA guarantees only $2,500.00 across five years, against a $750,000.00 maximum, so most income depends on task orders that may not come.
- Worth checking: Prices must cover all travel and trips. Prices must include travel, mileage and trip charges, and travel time is not billable, which matters if your technicians are not local.
- Worth checking: Insurance proof before award. The winning bidder must show general liability insurance with no asbestos exclusion before award.
- Worth checking: Service Contract Labor Standards wages apply. You must pay at least the Department of Labor wage determination rates, and the VA says drive time to and from VA sites counts as paid time.
- Worth checking: Veterans involvement is scored. Verified SDVOSB and VOSB firms, and firms that commit to subcontract to them, earn credit that other small businesses do not.
- Minor: Repairs wait for a task order. No repair may start until the contracting officer issues a task order, except emergency make-safe work limited to 4 labor hours and $1,000.00 in parts.
- Minor: Reports due on set deadlines. Inspection reports are due within 10 working days after each inspection and repair reports within 15 working days, and late reports can mean payment deductions.
- Minor: The site visit was Oct 13, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Minor: Response due date moved to November 3, 2026. Amendment 0001 extends the response due date to November 3, 2026, 3:00 PM CST; the RFQ document still shows October 23, 2026, 3:00 PM CDT, so use the amendment's date.
- Minor: Product service code differs. SAM.gov lists product service code H112, while the notice text says PSC J056; ask the contracting officer if it matters to you.
Read from the notice and 2 attachments. Show which files.
- 36C25526Q0617 Fire Smoke Auto Door IDIQ RFQ.pdf (read)
- 36C25526Q0617 Amendment 0001.pdf (read)
Full summary
What they want
- Inspect, test and make minor adjustments to about 124 manual fire and smoke door assemblies twice per ordering period under the National Fire Protection Association (NFPA) standards NFPA 80 and NFPA 105 (contract line item number (CLIN) 0001: QTY 248 EA)
- Inspect and maintain about 57 automatic doors twice per ordering period under ANSI/BHMA standards, using certified technicians, and put an inspection label on each compliant door (CLIN 0002: QTY 114 EA)
- Answer a service-call phone line 24 hours a day, 7 days a week; repair labor is priced as normal hours (CLIN 0003: QTY 200 HR) and after hours, weekends and holidays (CLIN 0004: QTY 40 HR)
- Make repairs ordered by task order or modification, with an itemized written quote first; repair parts are a Government estimate of $30,000.00 per period (CLIN 0005: QTY 1 LOT)
- Deliver an inspection report within 10 working days after each scheduled inspection and a service report within 15 working days after each repair
- Work in an occupied hospital without disrupting patient care or emergency exits, and coordinate work in sensitive areas with the contracting officer's representative (COR: the VA's on-site technical contact) in advance
- Warrant parts for 12 months and workmanship for 90 days from completion of a repair
- Contract type
- Single-award firm-fixed-price (fixed unit price) indefinite-delivery, indefinite-quantity (IDIQ) contract; work is ordered by task orders
- Period of performance
- 5 ordering periods of 12 months each (60 months), estimated November 1, 2026 through October 31, 2031; no option years. Deliveries are not required after April 30, 2032, to allow for FAR 52.217-8 (option to extend services)
- Place of performance
- Dwight D. Eisenhower VA Medical Center, 4101 S. 4th Street, Leavenworth, KS 66048
- Estimated value
- Contract maximum $750,000.00 across all five ordering periods (guaranteed minimum $2,500.00); Government estimate for repair parts is $30,000.00 per period
- How they'll choose
- Best value: the Government may award to other than the lowest-priced offeror if the non-price advantages are worth the price difference
- Offers due
- November 3, 2026, 3:00 PM Central
- How to submit
- Email to Contracting Officer Michael Murphy, michael.murphy7@va.gov, with the subject line "36C25526Q0617 Quote - Fire, Smoke and Automatic Door Services - [Company Name]"
- Page limits
- Volume I Technical Capability: 10 pages, not counting certificates and the sample report
What they'll judge offers on
- Technical Capability: approach, certified and qualified personnel, response capability, healthcare experience and quality control; a quote rated Unacceptable is not eligible for award
- Past Performance: up to three similar contracts from the last five years; no relevant past performance is rated neutral
- Veterans Involvement: credit for service-disabled veteran-owned and veteran-owned small business (SDVOSB and VOSB) offerors verified in SBA VetCert, and for offerors that commit to subcontract to them
- Price: total of all five ordering periods plus half of Ordering Period V for the extension option; unbalanced pricing may make a quote unacceptable
What to include when you submit
- Send two separate volumes together: Volume I, Technical and Past Performance (no pricing at all), and Volume II, Price.
- Use searchable PDF files (the price schedule may also be sent in Excel), no larger than 10 MB total per email, and confirm the Government received them.
- Volume I approach: how you will do the fire and smoke door and automatic door work, including doors from several manufacturers and how you get original equipment manufacturer (OEM) or equivalent parts.
- Volume I personnel: name the technicians, where they are based and their certifications, with copies of current American Association of Automatic Door Manufacturers (AAADM) certificates and fire door inspector credentials.
- Volume I response: describe your 24/7 call process, where the Leavenworth technicians are located, and how you will meet the response times in the statement of work.
- Volume I healthcare experience and quality control: how you work in occupied hospitals without disrupting patient care or exits, your quality control process, and one sample inspection report.
- Volume I subcontracting: list every subcontractor, its size under NAICS 541350, the work it will do and its estimated share of the amount paid, and how you will meet the limit of 50% to firms that are not similarly situated small businesses.
- Volume I past performance: up to three contracts for the same or similar work in the last five years, each with customer, contract number, location, period of performance, annual value, number and type of doors serviced, a short description, and a current point of contact (phone and email).
- Volume II: the signed Standard Form 1449 (SF 1449: the form you sign and return as your offer) and an acknowledgment of all amendments.
- Volume II: the completed price schedule with a unit price and amount for every CLIN in all five ordering periods; do not change the Government estimate in the repair parts CLIN.
- Volume II: confirm your FAR 52.212-3 representations and certifications are current in SAM.gov, and any representations required in Section E that are not collected in SAM.gov.
- Volume II: a statement that you accept all terms and conditions, or a list of exceptions; exceptions may make the quote unacceptable.
- All times in the solicitation are Central Time; the Government intends to award without discussions, so the first quote should hold your best terms.
After award, you must have
- Technicians must pass a low-risk (Tier 1) background investigation and wear VA identification From 36C25526Q0617 Fire Smoke Auto Door IDIQ RFQ.pdf:
Contractor personnel assigned to work for or on behalf of VA must undergo a…
Not in the notice text
- Whether a current contractor holds this work is not stated, and no past contract number is given.
- The Statement of Equivalent Rates for Federal Hires (FAR 52.222-42) in the RFQ is a blank template, so the Government's wage-equivalent rates are not shown.
- The door counts are approximate and will be checked with the COR during the first inspection; doors may be added or removed and are priced at the CLIN unit price.
- The exact site visit meeting location is emailed to registered attendees only.
- Government answers to vendor questions are expected to be posted on SAM.gov by close of business October 28, 2026, and are not in the text read.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 541350
- How to submit, from the AI summary: Email to Contracting Officer Michael Murphy, michael.murphy7@va.gov, with the subject line "36C25526Q0617 Quote - Fire, Smoke and Automatic Door Services - [Company Name]". Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Solicitation
- Office
- 255-Network Contract Office 15 (36C255), Leavenworth, KS
- Product/service code
- H112 · Quality Control – Fire Control Equipment
- Business type
- Engineering, architecture & research (FedReady's grouping, from NAICS 541350)
- Versions
3 versions have been posted, newest first.
- Oct 22, 2026 · Amendment 0002 (this version)Due Nov 3, 2026
- Oct 21, 2026 · Amendment 0001Due Nov 3, 2026 (changed)
- Oct 7, 2026 · SolicitationDue Oct 23, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
Notice: THIS RFQ HAS BEEN EXTENDED TO NOV 3, 2026. The Department of Veterans Affairs, Network Contracting Office (NCO) 15, is requesting quotes for fire, smoke, and automatic door inspection, maintenance, and repair services at the Dwight D. Eisenhower VA Medical Center, 4101 S. 4th Street, Leavenworth, KS 66048. This is a 100% Total Small Business Set-Aside under NAICS 541350 (size standard $11.5 million), PSC J056. The Government intends to award a single firm-fixed-price, indefinite-delivery indefinite-quantity (IDIQ) contract with five 12-month ordering periods (60 months), estimated to start November 1, 2026. This acquisition uses FAR Part 12 and FAR Subpart 13.5 procedures. Scope summary: Semiannual inspection and minor adjustment of about 124 manual fire and smoke door assemblies per NFPA 80 and NFPA 105 Semiannual inspection and preventive maintenance of about 57 automatic doors per ANSI/BHMA A156.10, performed by AAADM-certified technicians 24/7 service-call response and repairs ordered by task order Inspection and repair reports The Service Contract Labor Standards apply (Wage Determination 2015-5105, Leavenworth County, KS). Offerors must be small under NAICS 541350 and active in SAM.gov when they submit a quote. Award will be made on a best-value basis considering technical capability, past performance, veterans involvement, and price. Site visit: Thursday, October 15, 2026, 9:00 AM CDT. Please email the Contracting Officer by Tuesday, October 13, 2026, to register. Questions due: Friday, October 16, 2026, 3:00 PM CDT, by email. RESPONSES TO QUESTIONS WILL BE POSTED EST. 10/28/2026 Quotes due: Friday, October 23, 2026, 3:00 PM CDT, by email to michael.murphy7@va.gov. EXTENDED TO NOV 3, 2026 The full requirements, price schedule, submission instructions, evaluation factors, and applicable clauses and provisions are in the attached RFQ 36C25526Q0617. Any changes will be posted as amendments to this notice. Point of contact: Michael Murphy, Contracting Officer, michael.murphy7@va.gov, 913-946-1970. .
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