Combined Synopsis/Solicitation
Fire Alarm, Suppression Systems, and Hood Testing, Inspection, and Certification Services - SAVAHCS
Department of Veterans Affairs
AI summaryOnly certified service-disabled veteran-owned small businesses (SDVOSBs) can bid on solicitation 36C26227Q0010 from the Department of Veterans Affairs (VA) Network Contracting Office 22. The VA wants fire alarm, sprinkler, kitchen hood and fire extinguisher testing, inspection and certification, plus 24/7 alarm monitoring, at the Southern Arizona VA Health Care System in Tucson, Arizona. The period runs from January 1, 2027 to September 30, 2027, with four one-year options through September 30, 2031. More in the summary
AI summary Beta
Only certified service-disabled veteran-owned small businesses (SDVOSBs) can bid on solicitation 36C26227Q0010 from the Department of Veterans Affairs (VA) Network Contracting Office 22. The VA wants fire alarm, sprinkler, kitchen hood and fire extinguisher testing, inspection and certification, plus 24/7 alarm monitoring, at the Southern Arizona VA Health Care System in Tucson, Arizona. The period runs from January 1, 2027 to September 30, 2027, with four one-year options through September 30, 2031.
Who can bid (7)
- Must be a certified service-disabled veteran-owned small business (SDVOSB) in the SBA certification database; the buy is a total SDVOSB set-aside
- Limitations on subcontracting: pay no more than 50% of the amount the Government pays you to firms that are not certified SDVOSBs or veteran-owned small businesses (VOSBs); sign and return the certification with the offer
- Active registration in the System for Award Management (SAM)
Show all 7Show fewer
- Registered with the VA financial system through the 10091 webform in the Customer Engagement Portal, with confirmation included in the offer
- Active business license for the prime contractor and/or subcontractors
- Active NICET III Fire Alarm, NICET II Fire Sprinkler, Ansul, Notifier and Onyx certifications
- Insurance: employer's liability of at least $100,000, general liability of $500,000 per occurrence, automobile liability of $200,000 per person, $500,000 per occurrence and $20,000 property damage; before award, show general liability coverage with no asbestos exclusion
How to submit: Email to Mirna.GastelumRomero@va.gov; no zip files and no faxed offers. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
From the version posted Oct 23, 2026.
- Serious: Only certified SDVOSBs can bid. The set-aside is SDVOSB (FAR 19.14), so a business that is not a certified service-disabled veteran-owned small business cannot compete.
- Serious: Subcontracting certification required or offer is out. The signed 852.219-75 certification must come with the offer, or the offer is dropped from consideration. At least 50% of the work must stay with SDVOSBs or veteran-owned small businesses.
- Serious: Specific fire alarm and sprinkler certifications required with the offer. NICET III Fire Alarm, NICET II Fire Sprinkler, Ansul, Notifier and Onyx certifications are checked pass or fail, and the statement of work also wants OEM (original equipment manufacturer) training for Arizona. A firm without them fails the technical check.
Show all 11Show fewer
- Serious: Two-hour emergency response in Tucson. A qualified technician must be on site within two hours of a trouble call, and within 48 hours for non-emergency service, so the firm needs staff near Tucson.
- Worth checking: Quantities differ between the statement of work and the price schedule. The statement of work lists 120 extinguisher hydrostatic tests in option year 4, while the price schedule shows QTY 140 EA in every period. Other counts (sprinkler inspections, five-year internal inspections) also read differently; ask the contracting officer which to price.
- Worth checking: Conflicting statements on alternate quotes. One part says the Government is not requesting or accepting alternate offers, and another says it is accepting alternate quotations. Ask the contracting officer before sending an alternate.
- Worth checking: VA financial system registration needed with the offer. The 10091 webform registration must be done when sending the offer; leaving out the confirmation may rule out the offer or delay award.
- Worth checking: Questions due before the response due date. Questions must reach the contract specialist by 2:00 PM PST, 3 calendar days before the closing of the solicitation. Late questions may go unanswered.
- Minor: Solicitation number differs inside the document. The SF 1449 shows 36C26227Q0010, but the page footers and a line near the contracting officer's name show 36C26227Q0002. Ask the contracting officer to confirm.
- Minor: Management plan cites statement of work sections that do not match. The offer instructions point to statement of work sections 3 to 6 by names that do not match the sections as numbered, so confirm what each plan must cover.
- Minor: Date passed (Aug 27, 2026): Service Contract Act wage rates apply. Service Contract Act wage determination 2015-5473 Revision 30, dated August 27, 2026, sets minimum pay and must be built into the price.
Read from the notice and 2 attachments. Show which files.
- S02 36C26227Q0010.pdf (read)
- 36C26227Q0010_1.docx (read)
Full summary
What they want
- Inspect and test fire alarms, sprinklers, fire hydrants, fire department connections, kitchen hood systems, exit lights and fire extinguishers on the Tucson campus, following National Fire Protection Association (NFPA) standards
- Annual portable fire extinguisher inspection (QTY 700 EA) and 6/12-year extinguisher hydrostatic (pressure) testing (QTY 140 EA)
- NICET III Notifier-certified staff for maintenance, device programming, repair and monitoring of the Notifier fire alarm system (QTY 12 EA), with 24/7 offsite alarm monitoring
- Kitchen hood work: semi-annual inspections (QTY 6 EA), CORE certified inspections (QTY 2 EA) and quarterly hood cleanings (QTY 5 EA)
- Monthly exit light inspections (QTY 1,500 EA) and replace fire alarm batteries campus wide (QTY 206 EA)
- Annual hands-on Notifier training for up to 10 VA staff (QTY 1 EA) and fire protection engineering services (QTY 4 EA)
- Emergency response on site within two hours of a system trouble call; non-emergency response within 48 hours
- Web-based reporting system, with inspection reports due to the VA within five business days after each inspection and testing cycle
- Contract type
- Request for quotation (RFQ) for commercial services, priced per line item in unit quantities (EA); the contract type is not named
- Period of performance
- Base period January 1, 2027 to September 30, 2027, plus four one-year options (Option 1 starting October 1, 2027, through Option 4 ending September 30, 2031); FAR 52.217-8 allows up to 6 more months
- Place of performance
- Southern Arizona VA Health Care System, 3601 South 6th Avenue, Tucson, AZ 85723
- Estimated value
- Not stated
- How they'll choose
- Comparative evaluation under FAR 13.106-2(b)(3): quotes must first pass a pass/fail technical check, then are compared side by side. The contracting officer may pick a quote other than the lowest price if it gives a documented benefit.
- Offers due
- November 10, 2026, 3:00 PM Mountain (5:00 PM Eastern)
- How to submit
- Email to Mirna.GastelumRomero@va.gov; no zip files and no faxed offers
What they'll judge offers on
- Technical (pass or fail): completed limitations on subcontracting certificate, summary of how at least 50% of the work is performed, active business license, certifications, and a management plan
- Price: total price including all options, checked to be fair and reasonable; unbalanced option prices can make an offer unacceptable
What to include when you submit
- Send one offer with a cover letter, as two separate files, by the response due date and time in block 8 of Standard Form 1449 (SF 1449: the form you sign and return as your offer).
- File 1: price each line in Section B of the SF 1449 and complete blocks 12, 17a (include your SAM unique entity ID), 30a, 30b and 30c; sign any amendments on Standard Form 30 (SF 30).
- File 2, technical: signed VA clause 852.219-75 limitations on subcontracting certification; a summary of how you will perform at least 50% of the contract and what each subcontractor will do; an active business license for the prime and any subcontractors.
- File 2, technical: active NICET III Fire Alarm, NICET II Fire Sprinkler, Ansul, Notifier and Onyx certifications (NICET is the National Institute for Certification in Engineering Technology).
- File 2, technical: a management plan with an emergency service plan (two-hour response), a technical requirement plan, a monitoring and inspection plan, and a documentation requirement plan.
- Include confirmation of your registration with the VA financial system, done through the 10091 webform in the VA Customer Engagement Portal at https://www.cep.fsc.va.gov.
- Complete, sign and return the VAAR clause 852.240-70 certification (Public Law 119-37, Section 258) with the offer.
- Label the offer with your company name and business address, the solicitation number, and a contact name, phone number and email.
- Questions go by email to Mirna.GastelumRomero@va.gov, received by 2:00 PM PST, 3 calendar days before the closing of the solicitation.
- You must be sure the contract specialist has received your offer before the deadline; the Government is not responsible for email failures.
Not in the notice text
- Whether there will be a site visit is not stated.
- The solicitation does not name a current contractor or say whether this replaces an earlier contract.
- Which quantities are right where the statement of work and the price schedule differ is not stated.
- The Government's estimate for the work is not given; the unit prices in the schedule are blank for bidders to fill in.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 541350
- How to submit, from the AI summary: Email to Mirna.GastelumRomero@va.gov; no zip files and no faxed offers. Check it in the notice before you send anything.
- SAM.gov has no description for this notice beyond its title. The work is described in its attachments, listed under Notice details.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 262-Network Contract Office 22 (36C262), Gilbert, AZ
- Product/service code
- J042 · Maint/Repair/Rebuild of Equip – Fire Fighting/Rescue/Safety Equip; Environ Protect Equip/Matls
- Business type
- Engineering, architecture & research (FedReady's grouping, from NAICS 541350)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
Fire Alarm, Suppression Systems, and Hood Testing, Inspection, and Certification Services - SAVAHCS
Similar open opportunities
- Annual Inventory and Inspection of Fire and Smoke DoorsThe Department of Veterans Affairs (Central Texas VA contracting office in Temple, TX) wants a contractor to inventory and inspect fire and smoke doors, and to survey and fix…
- Boiler Controls Inspection and Testing
- Annual/Sem-i annual fire smoke inspections and auto door services l EKHThe Department of Veterans Affairs wants quotes on solicitation 36C25526Q0617 for inspection, maintenance and repair of fire doors, smoke doors and automatic doors at the Dwight…
- Annual Test/Inspection of FireFly Device and Door Drop Cleveland VA Medical CenterCombined synopsis/solicitation 36C25027Q0034 is a request for quotations (RFQ) set aside for certified service-disabled veteran-owned small businesses (SDVOSB), with a response…
- 36C26127Q0086, Fire Extinguisher Inspection and Maintenance Services