Sources Sought
JBMHH Gate Heaters & Fans Supply Rental
Department of Defense · Department of the Army
AI summaryThe Army's Mission and Installation Contracting Command at Fort Belvoir posted sources sought notice W91QV127QRENT. It is market research, not a request for quotes, asking firms for capability statements. The planned contract rents 8 outdoor diesel heaters and 8 misting fans, swapped by season, for access gates at Joint Base Myer-Henderson Hall in the Fort Myer, Virginia area. The response due date is November 6, 2026, 3:00 PM Eastern. More in the summary
Market research, not a bid. Replying is free and tells Department of the Army who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
AI summary Beta
The Army's Mission and Installation Contracting Command at Fort Belvoir posted sources sought notice W91QV127QRENT. It is market research, not a request for quotes, asking firms for capability statements. The planned contract rents 8 outdoor diesel heaters and 8 misting fans, swapped by season, for access gates at Joint Base Myer-Henderson Hall in the Fort Myer, Virginia area. The response due date is November 6, 2026, 3:00 PM Eastern.
Who can bid
- Must be currently enrolled in the System for Award Management (SAM.gov) to respond
How to submit: Email to Contract Specialist Rosalie B. Horton (rosalie.b.horton.civ@army.mil) and Contracting Officer Rickey G. Hampton (rickey.g.hampton.civ@army.mil). What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (6)
From the version posted Oct 21, 2026.
- Worth checking: Sources sought only, not a solicitation. No offer is being taken; the Army uses the responses to plan, and a later solicitation may or may not follow.
- Worth checking: 4-hour repair or replace response in any weather. A firm needs spare units and staff on call at all hours, including holidays, for emergencies at the gates.
- Worth checking: Weekly fan swaps and seasonal change-over windows. Units must be swapped between heaters and fans in short windows each spring and fall, and fans are replaced weekly for cleaning.
Show all 6Show fewer
- Worth checking: 50 percent limit on subcontracting to firms not similarly situated. A rental firm that hires a mechanical service subcontractor must keep that share within the limit the Army cites.
- Minor: Fan specifications include a water tank and misting. The fans must be at least 24 inches, oscillating, with a tank that mists for 4 days, so standard fans may not qualify.
- Minor: Poor performance blocks options and future work. Failing the work means no option years and no future contracts with the Joint Base Myer-Henderson Hall police department.
Read from the notice and 3 attachments. Show which files.
- SSN RFI FOR JBMHH RENTAL EQUIPMENT FOLLOW-ON AWARD.docx (read)
- A02 SOW JBMHH Gate Heaters and Fans Supply Rentals.pdf (read)
- SOURCES SOUGHT NOTICE JBMHH Gate Heaters and Fans.pdf (read)
Full summary
What they want
- Provide 8 outdoor heaters, each at least 150,000 BTU (British thermal units, a measure of heat output), infrared and diesel-fueled, in place September 1 to 5 and removed April 1 to 5
- Provide 8 misting fans, each at least 24 inches, oscillating, multi-speed, 110V plug, with a water tank able to mist for at least 4 days, in place April 1 to 5 and removed September 1 to 5
- Set up, test and maintain the units at 8 listed gates and checkpoints at Fort Myer, Fort McNair, Henderson Hall and Arlington National Cemetery
- Repair or replace any failed unit so an operating unit is in place within 4 hours of notice, in any weather, with 24-hour emergency availability
- Swap each fan weekly for a freshly cleaned unit and clean the tank and water lines
- Supply outdoor-rated extension cords and inspect them at least quarterly; a 12-gauge cord with ground-fault circuit interrupter (GFCI) protection is recommended
- The base will provide access, fuel, water and electricity
- Contract type
- Firm-fixed-price (FFP): one set price, whatever the work ends up costing (the work statement says Firm Fix Priced)
- Period of performance
- Base year September 1, 2027 to June 30, 2028, four option years (each July 1 to June 30, through June 30, 2032), and a 6-month extension July 1, 2032 to December 31, 2032
- Place of performance
- Joint Base Myer-Henderson Hall: Fort Myer, Fort McNair, Henderson Hall and Arlington National Cemetery
- Estimated value
- Not stated
- Offers due
- November 6, 2026, 3:00 PM Eastern
- How to submit
- Email to Contract Specialist Rosalie B. Horton (rosalie.b.horton.civ@army.mil) and Contracting Officer Rickey G. Hampton (rickey.g.hampton.civ@army.mil)
- Page limits
- Capability statement: 5 pages
What to include when you submit
- Send the capability statement as a Word or Word-compatible document
- Give firm name, point of contact, phone, email, Entity Information Number (EIN, as the notice words it), CAGE code, small business status and certifications, and the matching NAICS code
- Say whether the NAICS code 532310 (General Rental Centers, size standard $9 million) fits, and suggest another code if not
- Say whether you would bid as a prime contractor, and list any subcontracting, joint venture or teaming plans
- Describe similar past work, as prime or subcontractor, with size, scope, complexity and timeframe
- Show that the service is commercially available: pricing and its basis, delivery schedules, terms and warranties
- Say how the Army can best structure the buy for small business competition, name any condition that unnecessarily restricts competition, and give suggestions to improve the specifications
- No phone calls are accepted; send questions to the two contacts above
After award, you must have
- Pre-screen workers with the E-Verify program and give the Contracting Officer's Representative (COR) verified candidates within 3 business days after award From A02 SOW JBMHH Gate Heaters and Fans Supply Rentals.pdf:
E-Verify Program: The Contractor must pre-screen Candidates using the E-Verify…
- Brief all employees on the local iWatch program within 15 days after award, and complete Level I operations security (OPSEC) training within 10 days of employment From A02 SOW JBMHH Gate Heaters and Fans Supply Rentals.pdf:
OPSEC Training: Contractor employees, including subcontractors, shall complete Level…
- Workers must meet installation access rules to enter the base From A02 SOW JBMHH Gate Heaters and Fans Supply Rentals.pdf:
Installation Access: Access to U.S. installations, buildings and controlled areas is…
Current contractor
The attached question-and-answer file is titled RFI FOR JBMHH RENTAL EQUIPMENT FOLLOW-ON AWARD, which points to a follow-on award. No current contractor is named.
Not in the notice text
- This is a sources sought notice; the solicitation, its evaluation factors and the response due date for offers are not set.
- The contract value or budget is not stated.
- Whether the buy will be a small business set-aside is not decided; SAM.gov says No Set aside used.
- The attached question-and-answer file does not say whether local licensing or equipment-specific service credentials are required.
Eligibility and how to respond
- No set-aside. Any business can reply: this is market research, and no bid is being taken yet.
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Sources Sought
- Office
- W6QM MICC-FT Belvoir, Fort Belvoir, VA
- Product/service code
- W045 · Lease or Rental of Equipment – Plumbing, Heating, and Waste Disposal Equipment
- Business type
- Real estate, rentals & leasing (FedReady's grouping, from NAICS 532310)
- Versions
2 versions have been posted, newest first.
- Oct 21, 2026 · Amendment 0001 (this version)Due Nov 6, 2026
- Oct 8, 2026 · Sources SoughtDue Nov 6, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Sources sought notice
Full notice text from SAM.gov
The Government intends to acquire a contract to provide eight (8) outdoor heaters and eight (8) misting fans, to be exchanged seasonally, for use at the access control points identified in the Specific Tasks section. All units will be operated outdoors and must be suitable for exposure to environmental elements. The Contractor shall provide, emplace, maintain, and recover all equipment. JBMHH will furnish fuel, water, and electricity necessary for operation. The Contractor shall inspect all equipment provided, including ensuring that all electrical cords are adequate and compatible with the required electrical supply. The contractor shall furnish all labor, tools, materials, and technical expertise required to perform diagnostics, repairs, replacements, and stabilization actions. Routine maintenance shall be conducted during standard business hours; however, the contractor must maintain continuous on-call support to respond to critical failures such as electrical hazards, complete equipment shutdown, or conditions that render the gate unsafe or inoperable. All work shall comply with applicable Army, DoD, and installation safety standards, ensuring uninterrupted support to access control operations.
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