Sources Sought
Rental of AC Unit with Heaters
Department of Defense · Department of the Navy
AI summaryNorfolk Naval Shipyard (Department of the Navy) issued sources sought notice NNSY-1200N-0005 to find companies that can rent five 65-70 ton air conditioning units with heaters, delivered to Drydock 2 in Portsmouth, VA. This is market research, not a request for quote. Capability statements go by email, and the response due date is November 2, 2026, 11:00 AM Eastern. The Government expects a firm-fixed-price (FFP) contract: one set price, whatever the work ends up costing. More in the summary
Market research, not a bid. Replying is free and tells Department of the Navy who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
AI summary Beta
Norfolk Naval Shipyard (Department of the Navy) issued sources sought notice NNSY-1200N-0005 to find companies that can rent five 65-70 ton air conditioning units with heaters, delivered to Drydock 2 in Portsmouth, VA. This is market research, not a request for quote. Capability statements go by email, and the response due date is November 2, 2026, 11:00 AM Eastern. The Government expects a firm-fixed-price (FFP) contract: one set price, whatever the work ends up costing.
Who can bid
- Able to perform 100% of the required effort, and say whether you own the equipment (large and small companies may respond).
How to submit: Email one Adobe Acrobat (.pdf) attachment to alicia.l.almberg.civ@us.navy.mil; no hard copy or fax is accepted. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
From the version posted Oct 22, 2026.
- Worth checking: Sources sought only, not a request for quote. This notice is market research; no solicitation or award is promised, the Government won't pay for responses, and it won't send a solicitation package on request.
- Worth checking: Large equipment you must own or source. Units must be 65-70 tons with at least 780,000 BTU per hour of cooling and 60 kW of heat, and the response asks whether you own the equipment.
- Worth checking: Delivery date of January 11, 2027. Delivery to Drydock 2 is included in the price with no extra delivery or removal fees, and you must confirm the date or give the closest date you can meet.
Show all 9Show fewer
- Worth checking: Fast service response around the clock. The draft requires a representative within 2 hours, repair within 4 hours, and a replacement unit if it isn't fixed within 48 hours, with no extra charge at any hour.
- Worth checking: Voltage requirements differ in the draft. The draft lists 120VAC or 440VAC power in one place and 460 V, 3 phase, 60 Hz in another; ask which applies.
- Worth checking: Government can return units early. The Government may return any or all units at any time with 24 hours' notice, and you prorate costs for the time used.
- Minor: Lifting and rigging documentation. Units need certified lifting points, a permanent lifting sketch, and sketches sent to Code 714 for approval.
- Minor: Base access and badging. Technicians need a DBIDS credential and a background check before working on the base.
- Minor: Outdoor, saltwater exposure. Units sit outdoors in weather and saltwater air, and the contractor supplies any protective coverings.
Read from the notice and 1 attachment. Show which files.
- SOW AC Units with Heaters-draft.docx (read)
Full summary
What they want
- Rent five air-cooled A/C units of 65-70 tons, each with built-in heaters, delivered and removed at the contractor's cost.
- Cooling and airflow: at least 780,000 British thermal units per hour (BTU/hr) of cooling, a 30-degree temperature drop at 12,000 cubic feet per minute (CFM), and 12,000 CFM at 5 inches of static pressure, running 24 hours a day, 7 days a week.
- Heating: at least 60 kilowatts (kW) and a 200,000 BTU input rating, 460 V, 3 phase, 60 Hz, thermostat controlled, with two 20-inch duct inlets, two 20-inch outlets with dampers, and camlock (quick-connect) power connections.
- Deliver to Drydock 2 by January 11, 2027, or state the closest date the units can be delivered.
- Service: send a representative within 2 hours of a service request to repair a unit within 4 hours, deliver a replacement if it isn't back in service within 48 hours, and replace a unit within 24 hours when asked, all at no extra charge, day or night.
- Preventative maintenance before delivery and during the rental, with a monthly maintenance report to the contracting officer's representative (COR); start-up training at the contractor's travel cost.
- Meet lifting and rigging rules: lifting points marked 'Lift Here', a permanent lifting sketch, and gear verified to NAVFAC P-307.
- Period: base 1 year, Option 1 of 3 months, and Option 2 of 1 month, about 16 months in total.
- Contract type
- Firm-fixed-price (FFP) contract anticipated; this notice is a sources sought for market research
- Period of performance
- Base 1 year, Option 1 of 3 months, Option 2 of 1 month (draft statement of work)
- Place of performance
- Norfolk Naval Shipyard, Portsmouth, VA 23709; delivery to Drydock 2
- Estimated value
- Not stated
- Offers due
- November 2, 2026, 11:00 AM Eastern
- How to submit
- Email one Adobe Acrobat (.pdf) attachment to alicia.l.almberg.civ@us.navy.mil; no hard copy or fax is accepted
What to include when you submit
- Give your company name, address, telephone number, CAGE code (Commercial and Government Entity code), unique entity identifier (UEI) number, and a point of contact with name, phone and email.
- If you are a small business, state your socioeconomic status.
- Explain your ability to perform 100% of the work, including whether you own the equipment.
- Write a capabilities statement that doesn't repeat the notice or draft statement of work language, and shows you can perform the critical tasks in their entirety.
- Send everything in a single PDF email attachment.
After award, you must have
- Service technicians who can meet Norfolk Naval Shipyard badging and security requirements, including a Defense Biometric Identification System (DBIDS) credential for base access. From SOW AC Units with Heaters-draft.docx:
Contractor is responsible for providing service technicians that are able to meet the badging and security requirements of Norfolk Naval Shipyard.
Not in the notice text
- The statement of work is a draft, and its technical, invoice and shipyard project contacts are listed as TBD.
- Whether and when a solicitation will follow isn't stated, and no contract value is given.
- No set-aside is stated; SAM.gov shows no set-aside used.
Eligibility and how to respond
- No set-aside. Any business can reply: this is market research, and no bid is being taken yet.
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Sources Sought
- Office
- Norfolk Naval Shipyard GF, Portsmouth, VA
- Product/service code
- W041 · Lease or Rental of Equipment – Refrigeration, Air Conditioning, and Air Circulating Equipment
- Business type
- Real estate, rentals & leasing (FedReady's grouping, from NAICS 532490)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Sources sought notice
Full notice text from SAM.gov
PLEASE NOTE THAT THIS IS NOT AREQUEST FOR QUOTE OR PROPOSAL This notice is issued by Norfolk Naval Shipyard (NNSY) for the sole purpose of conducting Market Research in accordance with Federal Acquisition Regulation (FAR)Part 10, to provide services for rental of AC Units with Heaters. This effort is to seek out qualified sources capable of providing services required by the attached statement of work (SOW). All interested parties are encouraged to respond. The anticipated North American Industry Classification System (NAICS) code is 532490. The Government anticipates issuing a Firm Fixed Price (FFP) contract for the required services. The Government is interested in receiving responses from all qualified sources capable of providing the services. Large and small companies that have experience are encouraged to respond to this notice by November 2, 2026 at 11 AM. This notice is for informational and planning purposes only, and is not to be construed as a commitment by the U.S. Government, nor will the U.S. Government pay for information solicited. The Government will not return any information submitted, nor will the Government compensate any company who responds to this Notice. Proprietary information submitted will be protected, when so designated. The following key information is requested: 1. Company name, address, telephone number, CAGE code, UEI number, point of contact (name, phone# and e-mail). If your company is a small business, please identify the socioeconomic status. 2. Explanation of the company's ability to perform 100% of the efforts required including identifying if your company owns the equipment. This statement shall not reiterate or duplicate the language set forth in this notice or language from the attached DRAFT SOW. Your CAPABILITIES STATEMENT shall demonstrate your company’s ability to perform these critical tasks in their entirety. Interested sources should send requested information in a single Adobe Acrobat (.pdf ) email attachment to alicia.l.almberg.civ@us.navy.mil, no later than November 2, 2026 at 11 AM. NO HARD COPY OR FACSIMILE SUBMISSIONS SHALL BE ACCEPTED. Requests for a solicitation package will not be honored nor will technical point-of-contact information be provided.
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