Solicitation
Hawaii - Hilo Vet Center - Relocation
Department of Veterans Affairs
AI summaryOnly small businesses can offer building space for this Department of Veterans Affairs (VA) lease: a Vet Center (a Readjustment Counseling Service site) in Hilo, Hawaii, from VA's Regional Procurement Office West. VA wants 3,844 to 5,189 ABOA square feet (usable office area measured by an industry standard) of contiguous space for a 20-year lease with the first 10 years firm. The response due date is October 30, 2026, 5:00 PM Central. More in the summary
A newer version of this notice was posted Oct 15, 2026. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. This summary may miss requirements: 1 of 13 attachments weren't read (EXHIBIT G_ FORM 1217 2016.pdf). Check the attachments on SAM.gov.
Only small businesses can offer building space for this Department of Veterans Affairs (VA) lease: a Vet Center (a Readjustment Counseling Service site) in Hilo, Hawaii, from VA's Regional Procurement Office West. VA wants 3,844 to 5,189 ABOA square feet (usable office area measured by an industry standard) of contiguous space for a 20-year lease with the first 10 years firm. The response due date is October 30, 2026, 5:00 PM Central.
Who can bid (5)
- Small business: the notice is a total small business set-aside (SAM.gov); a signed letter confirming socioeconomic status is mandatory
- Offer contiguous space of 3,844 to 5,189 ABOA square feet inside the Hilo area of consideration; the Government says offers over the maximum may be non-responsive
- Registered in the System for Award Management (SAM) at the time of award
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- Seismic compliance forms A to D completed by the offeror or its engineer before award
- Design team with licensed or registered professionals in Hawaii (architecture, structural, civil, mechanical, fire protection, electrical, interior design and low voltage), and low-voltage designers certified by BICSI (a telecommunications cabling credential)
How to submit: Not stated in the text read; the Receipt of Lease Proposals paragraph (RLP 3.02) was not read. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
From the version posted Oct 15, 2026.
- Serious: Small businesses only. SAM.gov shows a total small business set-aside, and a signed letter confirming socioeconomic status is mandatory.
- Serious: Space must fit the size range and area. A building owner whose suite is larger than the maximum must subdivide it, and offers over the maximum may be non-responsive.
- Worth checking: Large build-out and heavy offer package. The lessor designs and builds the tenant improvements after award, and the offer needs engineer-stamped seismic forms, Standard Form 330 (SF 330, architect-engineer qualifications), GSA Form 527 (contractor qualifications and finances) and five project examples.
Show all 8Show fewer
- Worth checking: Some agency requirements only on request. Sensitive agency requirements are not posted; you must ask the Lease Contracting Officer for them before you can price fully.
- Worth checking: Wage determination is for Texas. A Government answer says Davis-Bacon wages (federal minimum construction pay rates) apply, but the attached wage determination covers Dallas County, Texas, not Hilo.
- Worth checking: 20-year lease with a 10-year firm term. You commit the space for a long term, with Government termination rights only after the firm term.
- Minor: Repainting and new flooring every 5 years. The lessor pays for repainting and for replacing or repairing flooring during the lease, including moving furnishings.
- Minor: Security systems at the lessor's cost. The lessor designs, installs, monitors, maintains and tests security systems, paid through the annual rent.
Read from the notice and 12 attachments. 1 of 13 not read. Show which files.
- HILO Vet Center RLP 36C24W23R0031 8.25.2026.pdf (read)
- Exhibit B_Hilo-Vet Center SOW ASR-A New Replacing.pdf (read)
- EXHIBIT D_3516 Solicitation Provisions Feb 2025.pdf (read)
- EXHIBIT A_ Global Lease Template L100 (May 2026) FOR SAM.pdf (read)
- EXHIBIT C_VA FACILITY SECURITY LEVEL II MEMO AND UNIT PRICE LIST.pdf (read)
- EXHIBIT E_3517B General Clauses (April 2026).pdf (read)
- EXHIBIT J_Representation-Regarding-Certain-Telecommunications-and-Video-Surveillance-Services-or-Equipment-.pdf (read)
- EXHIBIT H_Seismic Forms A - F with Instructions.docx (read)
- EXHIBIT F_ Form 1364 Proposal to Lease Space Jan. 2023.pdf (read)
- Hilo Vet Center Questions and Answers Updated.pdf (read)
- Hilo Vet Center Questions and Answers .pdf (read)
- EXHIBIT I_ DOL Wage Determination 2026.pdf (read)
- EXHIBIT G_ FORM 1217 2016.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Contiguous space of 3,844 to 5,189 ANSI/BOMA Occupant Area (ABOA) square feet, no more than 5,189 rentable square feet, inside the stated area of consideration in Hilo
- 20 surface parking spaces and 0 inside spaces, reserved for the Government, secured and lit, with the cost included in the rent
- A fully serviced lease: utilities, janitorial, basic cable, guest Wi-Fi, security and camera system monitoring and maintenance, and quarterly security tests
- Build out the space after award to VA's agency requirements (lobby, offices, group rooms, restroom, sound isolation to Sound Transmission Class (STC) 45, sound masking, nurse call, signage) and provide the tenant improvement allowance
- Facility Security Level II security systems: video surveillance, intrusion detection, duress alarm, access control and video intercom
- Outdoor items: a flagpole at least 20 feet tall and a 50 amp outlet for the Mobile Vet Center
- Repaint the space and replace its flooring every 5 years at the lessor's expense
- Seismic safety forms with the offer, completed by a licensed engineer
- Contract type
- Lease, fully serviced (Request for Lease Proposals (RLP) 36C24W23R0031; lease No. 36C24W26L0004)
- Period of performance
- 20 years, 10 years firm. The Government can end the lease in whole or in part after the firm term with at least 180 days written notice.
- Place of performance
- Hilo, HI, inside an area bounded by Amauulu Rd (north), Kipimana St / Macadamia Nut Rd (south), Kalanianaole St / Kapoho Coast Rd (east) and Kupulau Rd / Akolea Rd (west)
- Estimated value
- Not stated
- How they'll choose
- Not fully stated in the text read. Price is evaluated as present value per ABOA square foot; the award basis paragraph (RLP 4.03) was only partly read.
- Offers due
- October 30, 2026, 5:00 PM Central
- How to submit
- Not stated in the text read; the Receipt of Lease Proposals paragraph (RLP 3.02) was not read
What they'll judge offers on
- Factor 4 Experience: building, renovating and operating similar facilities (a build-to-suit medical outpatient facility for a federal tenant), up to five relevant projects completed in the past three years, design team qualifications (SF 330) and construction team qualifications (GSA Form 527)
- Price: present value of the annual price per ABOA square foot over the full term, including options, discounted at 5 percent
- Factors 1 to 3 are in the part of the RLP that was not read; socioeconomic status is stated not to be a factor
What to include when you submit
- Put your offered rent and other price data on the Proposal to Lease Space (GSA Form 1364); do not fill in the sample lease
- Describe up to five relevant projects completed in the past three years in an Experience Narrative
- Have your references send completed Past Performance Questionnaires to the Lease Contracting Officer by email, with the RLP number, your name and 'Completed Past Performance Questionnaire' in the subject line
- Send a completed SF 330 (Architect-Engineer Qualifications) for each firm or person on your design team, with licenses for the architect/engineer of record
- Send a completed GSA Form 527 (Contractor's Qualifications and Financial Information) for the offeror, general contractor, mechanical contractor and electrical contractor, with their Hawaii licenses
- Send a signed letter from an authorized representative confirming the offering entity's socioeconomic status
- Send plans showing the rentable space yields ABOA space within the required range
- Complete the pre-award seismic forms (Forms A to D) and the FAR 52.204-24 telecommunications representation
- Identify on GSA Form 1364 the architect/engineer fee and the lessor's project management fee for tenant improvements
- Do not use a Federal agency name or acronym in the name of the entity that owns or leases the space
Not in the notice text
- Where and how to send offers, the full list of required submittals, evaluation Factors 1 to 3 and the award basis are in the middle of the RLP, which was attached but only partly read (HILO Vet Center RLP 36C24W23R0031 8.25.2026.pdf), so this brief may miss requirements.
- Exhibits A (lease template), B (agency requirements), C (security), D (solicitation provisions) and E (general clauses) were attached but only partly read; the scanned Form 1217 (Exhibit G) and Form 1364 (Exhibit F) had no readable text.
- No question deadline, pre-offer site visit or other dated step before the response due date appears in the text read.
- The rent range, tenant improvement allowance amount and the number of awards are not stated.
- Which Davis-Bacon wage determination covers the Hilo work is not clear, since the attached one is for Dallas County, Texas.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 531120
- How to submit, from the AI summary: Not stated in the text read; the Receipt of Lease Proposals paragraph (RLP 3.02) was not read. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Sep 11, 2026
- Notice type
- Solicitation
- Office
- RPO West (36C24W), McClellan, CA
- Product/service code
- X1AA · Lease/Rental of Office Buildings
- Business type
- Real estate, rentals & leasing (FedReady's grouping, from NAICS 531120)
- Versions
6 versions have been posted, newest first.
- Oct 15, 2026 · Amendment 0005Due Oct 30, 2026
- Sep 21, 2026 · Amendment 0004Due Oct 30, 2026
- Sep 17, 2026 · Amendment 0003Due Oct 30, 2026
- Sep 11, 2026 · Amendment 0002Due Oct 30, 2026
- Sep 11, 2026 · Amendment 0001 (this version)Due Oct 30, 2026
- Sep 11, 2026 · SolicitationDue Oct 30, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
PLEASE REFER TO THE RLP FOR INSTRUCTIONS: DO NOT FILL IN THE SAMPLE LEASE. IT IS ONLY A SAMPLE GUIDELINE.
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