Sources Sought
Enterprise Electronic Security Systems (ESS) — Nationwide Operations, Maintenance, Integration, and Lifecycle Support
Department of Health and Human Services · Office of Intergovernmental and External Affairs
More open Office of Intergovernmental and External Affairs contracts
AI summarySources sought 7571MN27R00005 from the Health and Human Services Department, for its Program Support Center's physical security office: market research for one nationwide contract to run and maintain electronic security systems at about 35 facilities, growing to as many as 699. It is not a request for offers. SAM.gov's response due date is the end of November 3, 2026 (an amendment moved it to Nov 4, 2026, 12:00 PM EST), but the attached notice gives two other times. More in the summary
Market research, not a bid. Replying is free and tells Office of Intergovernmental and External Affairs who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
A newer version of this notice was posted Oct 27, 2026. It moves the due date from Nov 3, 2026 to Nov 4, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Oct 26, 2026. The notice was amended Oct 27, 2026. The due date moved from Nov 4, 2026 to Nov 4, 2026. Check what else changed on SAM.gov.
Sources sought 7571MN27R00005 from the Health and Human Services Department, for its Program Support Center's physical security office: market research for one nationwide contract to run and maintain electronic security systems at about 35 facilities, growing to as many as 699. It is not a request for offers. SAM.gov's response due date is the end of November 3, 2026, but the attached notice gives two other times.
Who can bid
- Current authorization as a Lenel OnGuard Value Added Reseller and Milestone Systems Partner at Platinum level or higher (the notice asks respondents to be prepared to address this)
- Service delivery ability across 10 or more geographic regions
- State and local licensing, such as a security alarm dealer license, where work would be done
How to submit: Email to the contracting officer, bryan.daines@hhs.gov, as a PDF or Microsoft Word file, with the notice title and number in the subject line, due End of November 3, 2026 per SAM.gov; the attached notice says November 4, 2026, 12:00 PM EST at the top and November 5, 2026, 12:00 PM EST in its submission section. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch
- Serious: Nationwide scope and manufacturer partner status. The work covers 10 or more regions and expects Lenel and Milestone partner status, which most small businesses would need teaming partners to meet.
- Worth checking: Set-aside not decided. SAM.gov shows no set-aside. The Government is using responses to decide between a set-aside and unrestricted competition, so state your small business status clearly.
- Minor: Value is a planning estimate and facility count may grow. The roughly $17.4 million figure is not a guaranteed minimum, and the 699 facilities only become work through funded task orders.
Read from the notice and 2 attachments. Show which files.
- 7571MN27R00005_SourcesSought_v2.pdf (read)
- 7571MN27R00005_SourcesSought_v1_10212026.pdf (read)
Full summary
What they want
- Engineering, design, installation and integration of electronic security systems (door access control, video, intrusion alarms, duress alarms, intercoms, turnstiles, gate arms)
- Routine and repair maintenance, with 24/7 emergency response and a nationwide service desk
- System administration for the Lenel OnGuard and Milestone XProtect platforms
- Upgrades and replacement of aging components, plus spare-parts inventory management
- Cybersecurity, supply-chain risk and FedRAMP (federal cloud security program) support for any cloud-based parts
- Key staff: Program Manager, Project Manager, System Administrator, System Engineer, Lead Technician and technicians
- A capability statement from you, up to 10 pages, with no pricing
- Contract type
- Planned single-award, hybrid indefinite-delivery, indefinite-quantity (IDIQ) contract: firm-fixed-price (FFP, one set price) for recurring operations and maintenance; FFP or time-and-materials for supplemental task-order work
- Period of performance
- 12-month base period (anticipated February 7, 2027 to February 6, 2028) plus four 1-year option periods through February 6, 2032
- Place of performance
- Nationwide at HHS-owned, leased or operated facilities; about 35 active facilities at award, up to about 699 through funded task orders. SAM.gov lists Rockville, MD, USA
- Estimated value
- Government's planning estimate: approximately $17.4 million over the base period and four option periods (not a guaranteed minimum or ceiling)
- Offers due
- End of November 3, 2026 per SAM.gov; the attached notice says November 4, 2026, 12:00 PM EST at the top and November 5, 2026, 12:00 PM EST in its submission section (from the version posted Oct 26, 2026; amended since)
- How to submit
- Email to the contracting officer, bryan.daines@hhs.gov, as a PDF or Microsoft Word file, with the notice title and number in the subject line
- Page limits
- Capability statement: 10 pages, not counting the cover page and corporate documentation
What to include when you submit
- Give company name, address, unique entity ID (UEI), CAGE code and small business status under NAICS 561621.
- Describe experience with enterprise security system integration, installation and lifecycle maintenance, with Lenel OnGuard, Milestone XProtect or HID SAFE, nationwide or large multi-site service, and cybersecurity and FedRAMP.
- Send up to 3 past performance references with contract number, customer, period of performance, dollar value and a short description of scope.
- Describe your current manufacturer authorizations, such as Lenel reseller status and Milestone partner tier.
- Say whether you could do the whole nationwide job as prime or would need teaming or subcontracting, and in what role.
- Say whether at least two responsible small businesses could do this nationwide scope at a fair market price, and whether a total set-aside, partial set-aside or unrestricted competition fits better.
- No pricing is requested. Oral responses are not accepted. No phone calls will be taken.
Current contractor
No incumbent is named. The notice says HHS currently runs an enterprise access control system using Lenel OnGuard with the HID SAFE platform, and a video system using Milestone XProtect.
Not in the notice text
- The date offers are due is unclear; see the red flag for the three dates given.
- The solicitation itself, its evaluation factors and any bonding or security clearance rules are not given; this is market research only.
- Whether the future buy will be a set-aside is not decided.
Eligibility and how to respond
- No set-aside. Any business can reply: this is market research, and no bid is being taken yet.
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Sources Sought
- Office
- Health and Human Service, Hyattsville, MD
- Product/service code
- R408 · Support – Professional: Program Management/Support
- Business type
- Security & guard services (FedReady's grouping, from NAICS 561621)
- Versions
4 versions have been posted, newest first.
- Oct 27, 2026 · Amendment 0003Due Nov 4, 2026 (changed)
- Oct 26, 2026 · Amendment 0002 (this version)Due Nov 3, 2026
- Oct 22, 2026 · Amendment 0001Due Nov 3, 2026 (changed)
- Oct 21, 2026 · Sources SoughtDue Nov 18, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Sources sought notice
Full notice text from SAM.gov
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