Sources Sought
Enterprise Electronic Security Systems (ESS) — Nationwide Operations, Maintenance, Integration, and Lifecycle Support
Department of Health and Human Services · Office of Intergovernmental and External Affairs
More open Office of Intergovernmental and External Affairs contracts
AI summaryThe Department of Health and Human Services (HHS), for its Program Support Center (PSC), is asking firms about nationwide electronic security systems (ESS) support. ESS means door access, cameras and alarms; the solicitation number is 7571MN27R00005. This is a sources sought notice: market research, not a request for offers or a promise to award. The plan is one firm-fixed-price (FFP: one set price) indefinite-delivery, indefinite-quantity (IDIQ: work ordered as needed) contract, with a 12-month base period and four option years. SAM.gov lists a response due date of November 3, 2026 (an amendment moved it to Nov 4, 2026, 12:00 PM EST), but the attached notice says November 19, 2026, 12:00 PM EST. More in the summary
Market research, not a bid. Replying is free and tells Office of Intergovernmental and External Affairs who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
A newer version of this notice was posted Oct 27, 2026. It moves the due date from Nov 3, 2026 to Nov 4, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Oct 22, 2026. The notice was amended Oct 27, 2026. The due date moved from Nov 4, 2026 to Nov 4, 2026. Check what else changed on SAM.gov.
The Department of Health and Human Services (HHS), for its Program Support Center (PSC), is asking firms about nationwide electronic security systems (ESS) support. ESS means door access, cameras and alarms; the solicitation number is 7571MN27R00005. This is a sources sought notice: market research, not a request for offers or a promise to award. The plan is one firm-fixed-price (FFP: one set price) indefinite-delivery, indefinite-quantity (IDIQ: work ordered as needed) contract, with a 12-month base period and four option years. SAM.gov lists a response due date of November 3, 2026, but the attached notice says November 19, 2026, 12:00 PM EST.
Who can bid (6)
- No set-aside is stated. HHS is using this notice to decide whether a total small-business set-aside, partial set-aside or open competition fits, and asks every respondent to state its business status.
- Current authorization as a Lenel OnGuard Value Added Reseller and as a Milestone Systems Partner at Platinum level or higher
- Experience with Homeland Security Presidential Directive 12 (HSPD-12) and FIPS 201 compliant access control systems and the federal identity (FICAM) architecture
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- Nationwide service delivery capability across 10 or more geographic regions
- State and local licensing, such as security alarm dealer licensing, where work would be performed
- Cybersecurity capability consistent with NIST SP 800-53 (federal security controls), FedRAMP for any cloud-hosted parts, and Section 889 supply-chain rules
How to submit: Email a PDF or Microsoft Word file to Bryan Daines, Contracting Officer, bryan.daines@hhs.gov. Put the notice title and number in the subject line. No phone calls; oral responses are not accepted., due November 3, 2026 per SAM.gov; November 19, 2026, 12:00 PM EST per the attached notice. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (6)
- Serious: Two different response due dates. SAM.gov shows November 3, 2026 and the attached notice says November 19, 2026, 12:00 PM EST; ask the contracting officer which governs.
- Serious: Manufacturer authorizations expected. The notice asks for Lenel OnGuard reseller status and Milestone Platinum partner status, which a firm without them may not be able to show.
- Worth checking: Single award for a nationwide scope. One contractor would cover about 35 facilities now and possibly about 699 later, so a small firm may need teaming partners in other regions.
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- Worth checking: Planning value is not guaranteed. The $17.4 million figure is a planning estimate only; orders are funded task by task.
- Minor: Sources sought, not a solicitation. HHS may not issue a solicitation, and respondents will not be told the results of the market research.
- Minor: Product service code differs. SAM.gov lists product service code R408; the attached notice lists R425.
Read from the notice and 1 attachment. Show which files.
- 7571MN27R00005_SourcesSought_v1_10212026.pdf (read)
Full summary
What they want
- Engineer, design, install, connect and commission new electronic security systems at HHS facilities nationwide
- Preventive and corrective maintenance, inspection, testing and repair, with 24-hour emergency response
- Run and configure the enterprise platforms, mainly Lenel OnGuard (door access) and Milestone XProtect (video)
- Upgrade and replace aging components, and handle software and license support
- Cover physical access control systems (PACS), video surveillance, intrusion detection, duress alarms, intercoms, turnstiles, gate arms and elevator-control links
- Staff key personnel (Program Manager, Project Manager, System Administrator, System Engineer, Lead Technician) and a nationwide dispatch and service desk
- Manage spare parts and meet cybersecurity, FedRAMP (federal cloud security program) and supply-chain rules for any cloud components
- Start with about 35 active facilities and grow toward about 699 through funded task orders
- Contract type
- Anticipated single-award hybrid IDIQ: FFP for recurring operations and maintenance; FFP or authorized time-and-materials (paid for hours and materials used) for supplemental work
- Period of performance
- 12-month base period (anticipated Feb. 7, 2027 to Feb. 6, 2028) plus four 1-year option periods through Feb. 6, 2032
- Place of performance
- Nationwide, at HHS-owned, leased or operated facilities: about 35 active facilities at award (including National Capital Region locations and all 10 HHS Regions/Hubs), with a potential universe of about 699
- Estimated value
- Government planning estimate of approximately $17.4 million over the base period and four option periods; not a guaranteed minimum or ceiling
- Offers due
- November 3, 2026 per SAM.gov; November 19, 2026, 12:00 PM EST per the attached notice (from the version posted Oct 22, 2026; amended since)
- How to submit
- Email a PDF or Microsoft Word file to Bryan Daines, Contracting Officer, bryan.daines@hhs.gov. Put the notice title and number in the subject line. No phone calls; oral responses are not accepted.
- Page limits
- Capability statement: 10 pages, not counting the cover page and corporate documentation
What to include when you submit
- Send a capability statement only; no pricing
- Give company name, address, unique entity ID (UEI), CAGE code (a federal supplier ID), and socioeconomic or small-business status under NAICS 561621 (the industry code)
- Describe experience with enterprise ESS integration, installation and lifecycle operations and maintenance
- Describe experience with Lenel OnGuard, Milestone XProtect and HID SAFE, and with nationwide or large multi-site service, including surge capacity
- Describe cybersecurity, FedRAMP and supply-chain risk management experience
- List up to 3 past performance references with contract number, customer, period of performance, dollar value, and scope
- Describe current manufacturer authorizations (Lenel reseller status, Milestone partner tier)
- Say whether you could do the whole nationwide requirement as prime, or would need teaming or subcontracting, and in what role
- Answer whether at least two responsible small businesses could do this scope at a fair market price, and whether a total set-aside, partial set-aside or unrestricted competition fits better
Not in the notice text
- No solicitation exists yet; the later request for offers, its evaluation factors and its response date are not given
- Whether the buy will be set aside for small business is undecided; HHS says responses will inform that choice
- Which facilities are in the first 35, and the full list of 699, are not given
- Pricing structure and number of task orders are not given
- The notice does not name a current contractor
Eligibility and how to respond
- No set-aside. Any business can reply: this is market research, and no bid is being taken yet.
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Sources Sought
- Office
- Health and Human Service, Hyattsville, MD
- Product/service code
- R408 · Support – Professional: Program Management/Support
- Business type
- Security & guard services (FedReady's grouping, from NAICS 561621)
- Versions
4 versions have been posted, newest first.
- Oct 27, 2026 · Amendment 0003Due Nov 4, 2026 (changed)
- Oct 26, 2026 · Amendment 0002Due Nov 3, 2026
- Oct 22, 2026 · Amendment 0001 (this version)Due Nov 3, 2026 (changed)
- Oct 21, 2026 · Sources SoughtDue Nov 18, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Sources sought notice
Full notice text from SAM.gov
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