Electronic Security Systems

1. The Army Contracting Command - Rock Island (ACC-RI) issues solicitation W519TC-27-Q-SEC1 in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures) procedures for non-person services to provide comprehensive on-site maintenance, repair, and technical support for the mission critical Electronic Security Systems to include Intrusion Detection Systems (IDS) and Access Control Systems (ACS) located at Crane Army Ammunition Activity (CAAA). The contractor shall provide all necessary personnel, supervision, and services to ensure the IDS and ACS systems remain fully operational. Services include, but are not limited to, preventative maintenance, software and firmware updates, 24/7/365 emergency technical support, and the repair or replacement of system components. Contractor must be able to satisfy all requirements as detailed in the performance work statement (PWS) attached. 2. All offerors MUST be registered in the System for Award Management (SAM) database in accordance with Federal Acquisition Regulations (FAR) 52.204-7 and Defense Federal Acquisition Regulation Supplement (DFARS) 252.204-7004. Lack of registration in SAM will make an offeror ineligible for award. The SAM website can be accessed at https://www.sam.gov. 3. This requirement is issued as a 100% Small Business Set-Aside under NAICS code 561621 – Security Systems Services, except Locksmiths. 4. The Government will award a single Firm Fixed Price (FFP) type contract from this solicitation to the responsive, responsible offeror with the lowest price technically acceptable. 5. The Government reserves the right to reject any or all quotes and make no award if such actions are in the best interest of the Government. 6. To be considered for this award, contractor MUST attend a site visit. Site visit is scheduled for 19 OCTOBER 2026, 9:00 – 11:00 A.M. EST at CAAA. 7. Effective January 20, 2026, visitors to military installations will be required to present a REAL ID-compliant drivers 8. Period of Performance follows (actual dates provided at time of award): Base Year – Award Date – 365 Days After Award (DAA) Option Year 1 – 366 DAA – 731 DAA Option Year 2 – 732 DAA – 1,097 DAA Option Year 3 –1,098 DAA – 1,463 DAA Option Year 4 – 1,464 DAA – 1,829 DAA 9. Attachments are as follows: Attachment 0001 – PWS Attachment 0002 – Pricing Matrix Attachment 0003 – Site Visit Requirement Form 10. The Point of Contact for this action is Jessica Parr, at jessica.m.parr2.civ@army.mil. NOTES: Contractor is liable for ACCURACY of submitting quote and for any incurred costs if quote was submitted erroneously. Electronic Invoicing instructions shall be provided at time of award. Offers are due 06 NOVEMBER 2026, no later than 12 p.m. Central Time. Offers, along with pricing matrix, shall be submitted electronically via email to the Contracting Specialist at jessica.m.parr2.civ@army.mil. Offerors should include "Response to W519TC- 27-Q-SEC1 within the Subject line. Questions shall be submitted in the same manner as Offers, electronically via email to the Contract Specialist no later than 10 days before solicitation closes, or 27 OCTOBER 2026. Note: Questions not received within a reasonable time prior to close of the solicitation may not be considered. Quote submitted in response to this solicitation shall remain valid for 60 days. Please provide your CAGE CODE. Please provide your DUNS number. For the contract resulting from this solicitation, the payment will be made by DFAS via Wide Area Workflow (WAWF). Although the Government intends to award the resultant contract without discussions, the Government reserves the right to open discussions. This Executive Summary is provided for administrative assistance only and is not intended to alter the terms and conditions of the solicitation in any manner. Provisions of this solicitation and technical data shall prevail over this executive summary. BASIS FOR AWARD Award will be made to the responsible offeror whose proposal represents the Best Value to the Government. For the purposes of this solicitation, all non-price factors combined are significantly more important than price. The Government intends to evaluate proposals and award this contract without discussion but reserves the right to conduct discussions if determined necessary. Proposals will be evaluated based on the following factors: Factor 1: Past Performance. The Government will evaluate the offeror's demonstrated record of successfully performing work of similar size, scope, and complexity. Offerors must provide 3 completed government projects ranging from $100,000.00 to $1,000,000.00. The evaluation will assess the quality and relevance of the contractor’s experience based on the following information for each project: Contract Number and Value Detailed Description of Work Demonstrated Technical Quality Evidence of Cost Control Adherence to Schedule/Timeliness Management/Business Relations and Customer Satisfaction Small Business Subcontracting achievements Factor 2: Price. The price evaluation will be based on the total evaluated price. While price is the least important factor, it will be evaluated for fairness and reasonableness. Factor 3: Site Visit. A site visit is required to ensure a common understanding of the unique operational environment, enabling offerors to eliminate technical ambiguities and propose highly tailored, efficient solutions. Under this best-value solicitation, firsthand inspection is critical for offerors to accurately assess performance risk and submit optimized proposals that maximize technical merit while minimizing contingency pricing. To be considered for this award, all interested parties MUST attend a site visit at CAAA on 19 OCTOBER 2026, 9:00-11:00 AM EST. Interested parties will need to fill out the attached visitors’ form and bring with them the day of the visit. SOLICITATION PROVISIONS-Addendum to 52.212-1 The following Federal Acquisition Regulations (FAR), and Defense Federal Acquisition Regulation Supplement (DFARS) provisions apply and are incorporated by reference {provisions may be obtained via the internet at http://www.acquisition.gov): FAR 52.212-1- Instructions to Offerors - Commercial Products and Commercial Services FAR 52.204-07, System for Award Management FAR 52.204-22, Alternative Line-Item Proposal. FAR 52.204-26, Covered Telecommunications Equipment or ServicesRepresentation FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certification SOLICITATION FAR PROVISIONS - by Reference: FAR 52.204-16, Commercial and Government Entity Code Reporting FAR 52.204-18, Commercial and Government Code Maintenance FAR 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements – Commercial Acquisition FAR 217-5, Evaluation of Options FAR 52.222-46, Evaluation of Compensation for Professional Employees DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services Representation. DFARS 252.204-7019, NOTICE OF NIST SP 800-171 DOD ASSESSMENT REQUIREMENT DFARS 252.225-7055, Representation Regarding Business with the Maduro Regime. SOLICITATION PROVISIONS IN FULL TEXT-Addendum to 52.212-1 FAR 52.212-3 Alt I - Offeror Representations and Certifications - Commercial Products and Commercial Services -Alt I {See Attachment 05). SOLICITATION CLAUSES BY REFERENCE: -Addendum to 52.212-4 The following Federal Acquisition Regulations {FAR), and Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply and are incorporated by reference (clauses may be obtained via the internet at http://www.acquisition.gov): FAR 52.204-13, System for Award Management Maintenance FAR 52.204-19, Incorporation by Reference of Representations and Certifications FAR 52.228-05, Insurance-Work on a Government Installation FAR 52.232-39, Unenforceability of Unauthorized Obligations FAR 52.237-02, Protection of Government Buildings, Equipment, and Vegetation FAR 52.247-34, F.O.B. Destination DFARS 252.204-7000, Disclosure of Information DFARS 204-7003 Control of Government Personnel Work Product FAR 52.204-16, Commercial and Government Entity Code Reporting FAR 52.204-18, Commercial and Government Code Maintenance DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services Representation. DFARS 252.204-7019, NOTICE OF NIST SP 800-171 DOD ASSESSMENT REQUIREMENT SOLICITATION PROVISIONS IN FULL TEXT -Addendum to 52.212-1 FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. FAR 52.212-3 Alt I - Offeror Representations and Certifications - Commercial Products and Commercial Services -Alt I SOLICITATION CLAUSES BY REFERENCE: -Addendum to 52.212-4 The following Federal Acquisition Regulations (FAR), and Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply and are incorporated by reference (clauses may be obtained via the internet at http://www.acquisition.gov): FAR 52.204-13, System for Award Management Maintenance FAR 52.204-14 Service Contract Reporting Requirements FAR 52.204-19, Incorporation by Reference of Representations and Certifications FAR 52.217-08, Option to Extend Services FAR 52.218-09, Option to Extend the Term of the Contract FAR 52.232-1, Payments FAR 52.232-7, Payments under Time-and-Materials and Labor-Hour Contracts FAR 52.232-25, Prompt Payment FAR 52.232-39, Unenforceability of Unauthorized Obligations FAR 52.243-1, Changes-Fixed-Price FAR 52.243-3, Changes-Time-and-Materials or Labor-Hours FAR 52.247-28, Contractor’s Invoices FAR 52.247-34, F.O.B. Destination DFARS 252.204-7000, Disclosure of Information DFARS 204-7003 Control of Government Personnel Work Product DFARS 204-7020 NIST SP 800-171 DOD ASSESSMENT REQUIREMENT DFARS 252-225-7002, Qualifying Countries as Subcontractors SOLICITATION FAR CLAUSES - by Reference: Per FAR 52.252-2, This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available, provisions may be accessed electronically at http://www.acquistion.gov. FAR 52.204-18, Commercial and Government Code Maintenance FAR 52.204-20, Predecessor of Offeror FAR 52.204-21, Basic Safeguarding of Covered contractor Information Systems. FAR 52.212-4, Contract Terms and Conditions-Commercial Items FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items DFARS 252.203-7000, Representation Relating to Compensation of Former DoD Officials DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting DFARS 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support DFARS 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations DFARS 252.223-7008, Prohibition of Hexavalent Chromium. DFARS 252.225-7001, Buy American and Balance of Payment Program DFARS 252-225-7002, Qualifying Country Sources as Subcontractors DFARS 252.225-7048, Export-Controlled Items. DFARS 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime. DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7006, Wide Area Workflow Payment Instructions DFARS 252.232-7010, Levies on Contract Payments DFARS 252.232-7011, Payments in Support of Emergencies and Contingency Operations DFARS 252.232-7017, Accelerating Payments to Small Business Subcontractors Prohibition on Fees and Consideration. DFARS 252.244-7000, Subcontracts for Commercial Items and Commercial Components (DoD Contracts) DFARS 252.247-7023, Transportation of Supplies by Sea END OF ADDENDUM 52.212-4