Sources Sought
MEDECO INTELLIGENT KEY HIGH-SECURITY LOCK SYSTEM
Department of Veterans Affairs · Sol. 36C26127Q0049
Due in 9 days
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Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA (Network Contracting Office 21, for VA Northern California Health Care System in Mather, CA) plans to buy MEDECO Intelligent Key high-security lock cores, key fobs, programming devices, SD cards, software upgrades and 24-hour software support to match its existing system. This is a sources sought / pre-solicitation notice; the VA expects a single firm-fixed-price contract with a 12-month base and four 12-month options, with the solicitation planned around 11/15/2026.
Watch out for
- Effectively limited to authorized MEDECO sellers. Only firms that are ASSA ABLOY/MEDECO authorized vendors or distributors can supply the items and licensing, so most small businesses cannot compete unless they are authorized.
certification must be provided with proposal for the VA CO and COR to review
- Fast delivery after each award. All items are due within 60 days of the base award and again after each option year award, which depends on supplier lead times.
Contractor shall provide the following items to the VA COR within 60 days of the
- Invoicing report required before billing. A detailed electronic report must go to the COR five business days before invoicing and be accepted before you can invoice in Tungsten, which slows payment.
- Notice type and scope differ slightly. SAM lists this as Sources Sought and the draft SOW covers supplies and software, while the pre-solicitation title adds preventative maintenance support, which the draft SOW does not describe.
Software Updates, Supplies, and Preventative Maintenance Support for MEDECO Intelligent Key High-Security Lock Systems
Full brief
What they want
- 150 MEDECO Intelligent Key lock cores
- 200 Intelligent Key fobs (25 heavy-duty, 175 standard)
- 5 Integrated Programming Devices (IPDs)
- 100 industrial-rated, moisture-resistant 32 GB micro SD cards
- At least one MEDECO server software upgrade per year plus critical security/functionality updates
- 24-hour support for software issues
- Electronic consolidated invoice report to the COR before invoicing in Tungsten
- Contract type
- Single firm-fixed-price contract using RFO Part 12 simplified commercial acquisition procedures (anticipated)
- Period of performance
- One 12-month base period plus four 12-month option periods (anticipated); award anticipated about December 2026
- Place of performance
- Mather, CA (VA Northern California Health Care System sites)
- Offers due
- 2026-10-15 17:00 (UTC-07:00) for capability statements; the notice header gives the same date and time. Solicitation expected on or about 11/15/2026.
- How to submit
- Email capability statement to derek.brown7@va.gov with subject line PRE-SOL RESPONSE – 36C26127Q0049 - MEDECO INTELLIGENT KEY HIGH-SECURITY LOCK SYSTEM
- Page limits
- Described as a concise capability statement; no page limit stated
What to include when you submit
- Include company name, UEI and CAGE code, and point of contact name, title, email and phone
- State business size under NAICS 561621 and any socioeconomic status
- Provide evidence of ASSA ABLOY/MEDECO authorization or authorized source of supply
- Describe relevant experience with MEDECO Intelligent Key products, licensing, software updates and 24-hour support
- Describe proposed use of subcontractors and any available contract vehicle
- Answer the VA's questions: intent to bid, lead time, SOW changes, and customary commercial practices
- Nonbinding budgetary pricing is encouraged but not required and should be clearly marked nonbinding
- If subcontractors are used, the later quote must include a plan with the work they will do and the planned percentage
You must have
- Must be an ASSA ABLOY/MEDECO authorized vendor or distributor; proof of certification is required with the proposal
Contractors must be an ASSABLOY/MEDECO authorized vendor and/or
- Only MEDECO Intelligent Key hardware is authorized; all items must be compatible with the existing system
All supplied keys, fobs, cores, programming devices, and related components must be compatible with the Government’s existing MEDECO Intelligent Key hardware and software environment.
- Small business size standard under NAICS 561621 is $25 million; no set-aside decision has been made
No set-aside determination has been made at this time.
Not in the notice text
- Estimated contract value is not stated
- Evaluation factors and method will only appear in the solicitation
- Whether the contract will be set aside for small business is undecided
- Details of any preventative maintenance work are not in the draft SOW
- The inventory listing mentioned for invoicing was not provided
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Key facts
- Response due
- Oct 16, 2026, 12:00 AM UTC
- Posted
- Sep 11, 2026
- Notice type
- Sources Sought
- Solicitation
- 36C26127Q0049
- Agency
- Department of Veterans Affairs
- Office
- 261-Network Contract Office 21 (36C261)
- Set-aside
- No Set aside used
- NAICS
- 561621
- Product/service code
- J059
- Business type
- Security & guard services
- Place of performance
- Mather, CA, 95655
- Contracting contact
- Derek L BrownDerek.Brown7@va.gov6508491904
Full notice text from SAM.gov
The Department of Veterans Affairs (VA), Regional Procurement Office West (RPOW), Veterans Integrated Service Network (VISN) 5, Health Service Area (HSA) 5.2, Network Contracting Office (NCO) 21, on behalf of VA Northern California Health Care System (VANCHCS), intends to issue a solicitation for a potential commercial service and supply requirement supporting the existing MEDECO Intelligent Key high-security lock, cylinder, key, and software system at VANCHCS. VANCHCS currently uses ASSA ABLOY/MEDECO Intelligent Key products across its sites as its existing high-security lock, cylinder, key, and related software system. The Government requires continued compatibility with the installed system and the ability to maintain the security, functionality, programming, and lifecycle support of the existing system. The prospective contractor would provide authorized, current, compatible MEDECO equipment, licensing, software updates, and support, including: 150 MEDECO Intelligent Key lock cores 200 Intelligent Key fobs: 25 heavy-duty and 175 standard 5 Integrated Programming Devices (IPDs) 100 industrial-rated, moisture-resistant 32 GB micro SD cards At least one MEDECO server software upgrade per year, plus critical security/functionality updates 24-hour support for software issues All supplied keys, fobs, cores, programming devices, and related components must be compatible with the Government’s existing MEDECO Intelligent Key hardware and software environment.
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