Amendment 0002 Lenel OnGuard Door Access Control System Upgrade

What they want

• Provide and deliver brand-name Lenel OnGuard hardware, field panels, readers and software licenses (CLIN 0001)
• Install 380 door lock systems at the hospital, track completion on the government spreadsheet, and properly dispose of the old locks (CLIN 0002)
• Build a new server (virtual machine preferred) from the existing door system data with zero data loss, then clear the old server and turn it in (CLIN 0003)
• Commission the new system and integrate it with the fire alarm, HUGS infant protection system and other hospital interlocks, verified by government testing
• Include training for administrators and operators, software upgrade protection and support plans, per the purchase description
• Submit required plans and reports: quality control plan, work plan, accident prevention plan, key personnel resumes, installation pass log, training certificates

What they'll judge offers on

• Price (reasonableness, balance and total evaluated price)
• Technical Acceptability: (1) technical and management approach, (2) key personnel resumes, (3) contractor work plan; rated acceptable or unacceptable
• Past Performance: recent and relevant projects (3 within 36 months) and compliance with FAR 52.219-8, Utilization of Small Business

What to include when you submit

• Submit three separate volumes: Volume I Technical, Volume II Price and Administrative, Volume III Past Performance
• Volume I: technical and management approach narrative (schedule, installation method, server and data migration plan with zero data loss, testing of integration with fire alarm and HUGS), key personnel resumes (Contract Manager and Lead/QC Technician), and a draft Contractor Work Plan
• Volume II: completed and signed SF 1449 (Blocks 12, 17a, 23, 24, 30a, 30b, 30c) with your CAGE code in Block 17, plus unit and total firm-fixed price for CLINs 0001, 0002 and 0003 (1 Job each)
• Do not submit a separate price for the 6-month extension; the government adds half of the base period price when evaluating
• Volume III: at least three recent and relevant past performance projects, completed (or over 80% done) within the previous 36 months, plus FAR 52.219-8 small business utilization information and a statement of any negative reports in the past three years
• Acknowledge all amendments, including any later amendment, by the closing time

You must have

• Must represent as a small business; the whole acquisition is a total small business set-aside (NAICS 561621, size standard $25.0M) (b) represent as a Small Business, in accordance with RFO
• Must offer the brand-name Lenel OnGuard system; the government expects competition among authorized Lenel resellers competition will be maximized among authorized resellers.
• Past performance showing recent and relevant work installing Lenel OnGuard systems Recent and Relevant past performance with installing Lenel
• At least three recent past performance projects within 36 months Offerors shall submit a minimum of three past performance contracts/projects completed
• CAGE code and SAM registration; the government pulls your SPRS score and checks responsibility in SAM CAGE Code (Critical for SPRS): The offeror must enter their Commercial and Government
• Limitations on subcontracting: for services, the prime may not pay more than 50 percent to firms that are not similarly situated small businesses it will not pay more than 50 percent of the amount paid by
• Key personnel: a Contract Manager and a Quality Control / Lead Technician with minimum years of experience (the documents disagree on the number of years) The Contract manger should demonstrate minimum of five (5) years of
• Installers should hold relevant certifications for the access control system or show equivalent manufacturer training or field experience industry certifications for the specific access control system being installed or be able to document
• Employees and subcontractor employees must pass a state police background check and installation access checks (Fort Riley pass) check conducted by the State Police Department of their U.S. residence.
• Service Contract Labor Standards (wage determination for Geary County) apply 52.222-41 Service Contract Labor

Current contractor

No incumbent contractor is named. The existing badging system was purchased in 2013 and is out of service agreement.

Not in the notice text

• Estimated value or budget is not stated (the government has an independent estimate it does not share)
• Amendment 0003 (answers to industry questions) was not among the files provided
• The middle sections of the solicitation and of the PWS were not included in the text provided (for example PWS sections on key personnel, safety plans, training and other requirements)
• The door list and floor plans (Attachment 3 and Exhibit A) were not readable, so door types and locations are unknown
• The wage determination text (Attachment 4) was unreadable, so the labor rates are unknown
• Whether a Lenel authorization or certification is required at proposal time (the proposal instructions say no technical or manufacturer certifications must be submitted, while the evaluation text expects relevant certifications)
• Exact award date versus the 28 Oct 2026 start date