Fire Alarm-Fire Suppression Services for the VA Salt Lake City, Utah Medical Center

What they want

• 24/7 monitoring of fire alarm and fire suppression systems (12 months per year; 17 accounts required at contract start)
• Quarterly (4), semi-annual (2) and annual (1) testing and maintenance per year, following the Statement of Work and NFPA standards
• Emergency unscheduled repair labor: 24 hours during normal business hours and 8 hours after hours per year, with on-site response (4 hours in business hours, 2 hours after hours)
• Provide a $50,000 per year allowance line for repair, replacement or modification parts
• Test fire and smoke dampers in the base year and include required NFPA 25 and NFPA 96 work (sprinkler, standpipe and kitchen hood systems)
• Hold your own Siemens programming license and provide fire watch, access equipment and ceiling/wall access for testing

What they'll judge offers on

• Factor I: Technical capability or quality offered to meet the requirement
• Factor II: Price (total of all line items including all options)
• Factor III: Past performance (relevance and how well you performed)

What to include when you submit

• Submit three volumes: (I) Technical capability, (II) Price, (III) Past Performance; a quote missing a volume may be treated as nonresponsive
• Price the base year and all four option years on the price schedule, and state whether items are on a GWAC, GSA MAS or VA-wide contract
• The RFQ must be completed in full, signed and dated
• Include a Siemens authorization letter naming your company, plus your communication procedures for notifying the customer and the fire department
• Include proof of Utah State Fire Marshal Concern License Class H1 and H2 and your technicians' sprinkler and fire alarm inspecting and testing certificates
• Past performance: up to three recent (within 5 years) and relevant efforts, with CPARS if available, otherwise contract numbers, values, contacts and a description of the work
• Acknowledge all amendments (the latest in the text is 0007)
• Questions were due 08/28/2026 and will not be accepted now

You must have

• Open to all businesses; no set-aside (but the clause list also shows the small business set-aside clause checked, so confirm) This solicitation is open market unrestricted.
• Authorization letter from Siemens proving the bidder can work on the current Siemens system Offeror must submit proof of their authorization to perform the services and access to the current Siemens System.
• Active Utah State Fire Marshal Concern License Class H1 and H2 Offeror must provide proof of an active Utah State Fire Marshal
• Technicians must hold active Utah State Fire Marshal sprinkler and fire alarm inspecting and testing certificates Offeror must provide proof of active certification of their designated technician(s)
• Contractor must hold its own Siemens programming software license The contractor must hold its own Siemens programming license.
• Active SAM registration and compliance with VA personnel vetting (PIV) rules; the VA says it will sponsor PIV credentials for subcontractor technicians

Current contractor

Not named. The Q&A mentions an existing vendor whose monitoring service holds the current accounts and a current bridge contract, so this is a recompete or follow-on of existing service.

Not in the notice text

• The full Statement of Work (P09 Final SOW Amendment 0004) was not provided, so detailed scope, building list, inspection frequencies and reporting duties are not confirmed
• Device quantities and damper inventories for most buildings (TJC Equipment Summary List and damper lists were not provided)
• The earlier question-and-answer documents (Answers to Solicitation Questions) and amendments 0001 to 0003, which may change terms
• Whether the small business set-aside clause shown in the clause list applies despite the 'open market unrestricted' statement
• The service contract wage determination for Salt Lake City, if one applies
• Estimated contract value or budget (only the $50,000 yearly parts allowance is stated)