Solicitation
Vertical Transportation Equipment (VTE): Maintenance, Repair, and Inspection at Aviano Air Base, Italy
Department of Defense · Department of the Air Force
AI summaryThe Air Force's 31st Contracting Squadron wants a full-service contract to maintain, repair and inspect the freight and passenger elevators (vertical transportation equipment, or VTE) at Aviano Air Base, Italy. It is a firm-fixed-price (one set price, whatever the work ends up costing) purchase order: a base year from December 1, 2026 to November 30, 2027, four one-year options and a possible six-month extension. There is no small business set-aside because the work is overseas; quotes are in Euro only, and the response due date is November 16, 2026, 4:00 PM CET (Central European Time). More in the summary
A newer version of this notice was posted Oct 19, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 16, 2026. The notice was amended Oct 19, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 2 of 9 attachments weren't read (Attachment 2 - Price Schedule.xlsx, Appendix A VTE Listing.xlsx). Check the attachments on SAM.gov.
The Air Force's 31st Contracting Squadron wants a full-service contract to maintain, repair and inspect the freight and passenger elevators (vertical transportation equipment, or VTE) at Aviano Air Base, Italy. It is a firm-fixed-price (one set price, whatever the work ends up costing) purchase order: a base year from December 1, 2026 to November 30, 2027, four one-year options and a possible six-month extension. There is no small business set-aside because the work is overseas; quotes are in Euro only, and the response due date is November 16, 2026, 4:00 PM CET (Central European Time).
Who can bid (7)
- Active SAM registration at the time the quote is submitted, with your CAGE code
- Italian Chamber of Commerce certificate showing the firm may operate in Italy in this line of business, dated within 120 calendar days of the posting date
- DURC certificate showing Italian host nation social security benefits are paid, dated within 120 calendar days of the posting date
Show all 7Show fewer
- Certified to maintain elevators under European and Italian laws and norms, with trained, qualified and certified technicians
- Prior experience as the main contractor: at least one and no more than two projects in the last five years, each maintaining, repairing and inspecting elevators on at least five buildings in Italy
- A representative who reads, writes, speaks and understands English well enough to work with U.S. Government staff; all written correspondence in English
- Enough technical and administrative staff, at least 2 technicians, shown in the organizational chart
How to submit: Email only, to 2dLt Brady Corbitt (brady.corbitt@us.af.mil) and Melissa Maurhart (melissa.maurhart.it@us.af.mil). What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (15)
- Serious: Italian company papers required with the quote. A business without an Italian Chamber of Commerce certificate and a DURC (Italian social security compliance certificate), each under 120 calendar days old, may be found ineligible.
- Serious: Italian elevator certification and licensed technicians. The firm must be certified to maintain elevators under Italian and European law, and its technicians must be licensed under Italian decrees; a U.S. business without these cannot perform.
- Serious: Prior experience must be Italian, on five or more buildings, as the main contractor. Each of the one or two projects you send must cover at least five buildings in Italy and be your own work as the main contractor, so subcontract work or experience outside Italy does not count.
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- Serious: Quotes in Euro only, prices without taxes. Quotes in any other currency are rejected, and prices must leave out taxes; the US Government is exempt from Italian IVA (value-added tax), so invoices must claim that exemption.
- Serious: Two-hour emergency response and 24/7 phone line. The contractor must be on site within two hours of any emergency call, day or night, and run a staffed phone number and the elevator phone link at its own cost, which in practice means a crew near the base.
- Worth checking: Site visit time differs: 9:30 AM or 10:00 AM CET on October 30, 2026. The site visit at Aviano Air Base is strongly encouraged, not required; the notice gives 9:30 AM CET but the base access line gives 10:00 AM CET, so ask the contracting office which is right.
- Worth checking: Site visit base access: two people per company, names sent two calendar days before. Only two people per company may attend, and their names and cell phone numbers must reach the contracting office two calendar days before the site visit date.
- Worth checking: Quality control plan page limit unclear: 2 or 5 pages. The text says the quality control plan (QCP) is limited to "two (5) pages"; ask the contracting office which limit applies.
- Worth checking: Mission essential service plan due with the quote. You must send a written plan for keeping three mission-critical facilities running for up to 30 days during a crisis, and you must perform during a crisis declared by the Government.
- Worth checking: Redacted copy of the technical part and prior experience. You must also send a version with company name, address, logo and names hidden, which is extra work and easy to get wrong.
- Worth checking: Full maintenance: parts and calls included in one monthly price. Repairs, replacement parts and emergency calls come at no extra charge, and a part the maker no longer sells stays the contractor's job to source, so underpricing carries real cost risk.
- Worth checking: Price schedule and equipment list attached but not read. Attachment 2 (Price Schedule) and Appendix A (VTE listing) were not read, so the number of elevators and the priced lines (CLIN 0001 to CLIN 4010) are not known here.
- Minor: Quotes by email only, and the sender is responsible for delivery. Late quotes are not considered unless the contracting officer accepts them before award.
- Minor: Prices held firm until May 31, 2027. Your unit prices must stay valid until that date.
- Minor: Two-year warranty on repairs. Every repair must carry a two-year warranty, so cost it into the price.
Read from the notice and 7 attachments. 2 of 9 not read. Show which files.
- Combined Synopsys Solicitation FA568227Q8001 - VTE Maintenance Repair and Inspection Services.pdf (read)
- Attachment 1 - PWS VTE Maintenance Repair and Inspection.pdf (read)
- Attachment 3 - Prior Experience.docx (read)
- Appendix B Mission Critical Fac.pdf (read)
- Appendix C Spare Parts List.pdf (read)
- Appendix D Monthly Inspections Checklist.pdf (read)
- Appendix E Semiannual Inspections Checklist.pdf (read)
- Attachment 2 - Price Schedule.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Appendix A VTE Listing.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Full maintenance of the freight and passenger elevators listed in Appendix A (the list was not read): one monthly fixed price covers inspections, maintenance, repairs, replacements, and routine and emergency calls
- Monthly routine maintenance, plus mandatory semi-annual inspections and tests done in the first three weeks of March and September
- In-person response to routine calls within one business day and to emergency calls within two hours, at any hour; help rescuing trapped passengers within 2 hours
- A permanent 24/7 telephone number with an operator, and the emergency phone link in each elevator, with all line and GSM card costs paid by the contractor
- Keep three mission-critical facilities running (Bldg. 946 Avionics freight lift, Bldg. 1302 Control Tower elevator, Bldg. 1462 SFS Mobility freight lift) and respond within two hours during a crisis
- After award: check each elevator's working order within 30 calendar days, deliver a maintenance control plan for each elevator within 30 calendar days, and a checklist within 15 calendar days; keep a logbook; send written reports within two business days
- A two-year warranty on repairs, and yearly emergency maneuver training for the Aviano Air Base Fire Department, with dates set within 60 days of contract start
- Help the Italian Notified Body engineer (the outside inspector) with the mandatory biennial re-certification, and send a Capital Investment Plan by the end of the base period
- Contract type
- Firm-fixed-price purchase order
- Period of performance
- Base year December 1, 2026 to November 30, 2027, four one-year options (to November 30, 2031), and a six-month extension to May 31, 2032
- Place of performance
- Aviano Air Base, Italy
- Estimated value
- Not stated
- How they'll choose
- Comparative evaluation: the Government compares all quotes that meet its requirements and picks the one most advantageous to it, price and other factors considered. Factors are not listed in order of importance.
- Offers due
- November 16, 2026, 4:00 PM CET (from the version posted Oct 16, 2026; amended since)
- How to submit
- Email only, to 2dLt Brady Corbitt (brady.corbitt@us.af.mil) and Melissa Maurhart (melissa.maurhart.it@us.af.mil)
- Page limits
- Organizational chart: 2 pages; Technical plan: 10 pages; Mission essential service plan: 2 pages; Quality control plan: 5 pages (the text says "two (5) pages")
What they'll judge offers on
- Technical Capability: organizational chart naming an English-speaking representative and the technical and administrative staff, technical plan, mission essential service plan, quality control plan
- Prior Experience: one or two projects in the last five years, maintaining, repairing and inspecting elevators in Italy on at least five buildings each, as the main contractor
- Past Performance: judged from the Supplier Performance Risk System (SPRS), the Contractor Performance Assessment Reporting System (CPARS) and any customer references; no past performance volume is submitted
- Price: total evaluated price of all contract line item numbers (CLINs, the priced lines of the order) plus 50% of the final option period price for the six-month extension
What to include when you submit
- Send the solicitation filled out and signed in each part (firm name and address, CAGE code, phone, email, signature), and acknowledge all amendments
- Include proof of an active System for Award Management (SAM) registration, with your CAGE code
- Include one Italian Chamber of Commerce certificate and a Documento Unico di Regolarita' Contributiva (DURC, proof of paid Italian social security contributions), each not older than 120 calendar days from the solicitation posting date
- Part I, Technical Capability: an organizational chart showing at least 2 technicians and an English-speaking representative, a technical plan, a mission essential service plan and a quality control plan
- Also send a redacted copy of the technical part, with anything that names your company hidden (company name, address, logo, candidate names)
- Part II, Prior Experience: one but no more than two contracts or projects completed or ongoing within the last five years, in the Attachment 3 format: title and number, work description, length, total value in Euro or US dollars, and a client point of contact with email and phone; also send a redacted copy
- Part III, Past Performance: nothing to submit; the Government uses its own databases and any customer references
- Part IV, Price: fill in unit prices for CLIN 0001 through CLIN 4010 for the base year and four option years in the Price Schedule (Attachment 2), at most two decimals, in Euro only and exclusive of taxes; the spreadsheet figures the six-month extension itself
- Reference solicitation number FA568227Q8001 and your contact details in every submission; number multiple emails as 1 of #, 2 of #
- Hold your prices firm until May 31, 2027
After award, you must have
- Base identification and vehicle passes for all contractor staff who work on the installation, requested through the contracting officer From Combined Synopsys Solicitation FA568227Q8001 - VTE Maintenance Repair and Inspection Services.pdf:
The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make…
Not in the notice text
- The Price Schedule (Attachment 2, CLIN 0001 to CLIN 4010) and the VTE equipment listing (Appendix A) are attached on SAM.gov but were not read, so the number of elevators and the priced lines are unknown.
- The Government's estimate or budget for this contract is not stated.
- Which site visit time applies: 9:30 AM CET or 10:00 AM CET on October 30, 2026.
- Whether the quality control plan limit is 2 or 5 pages.
- The Quality Assurance Surveillance Plan the Government will use to check performance is not in the posted documents.
- No current contractor is named.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email only, to 2dLt Brady Corbitt (brady.corbitt@us.af.mil) and Melissa Maurhart (melissa.maurhart.it@us.af.mil). Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 16, 2026
- Notice type
- Solicitation
- Office
- FA5682 31 CONS (Unit 6102)
- Product/service code
- J039 · Maint/Repair/Rebuild of Equipment – Materials Handling Equipment
- Business type
- Equipment repair & maintenance (FedReady's grouping, from NAICS 811310)
- Versions
2 versions have been posted, newest first.
- Oct 19, 2026 · Amendment 0001Due Nov 16, 2026
- Oct 16, 2026 · Solicitation (this version)Due Nov 16, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 of PWS, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions. Three (3) facilities are considered to be mission critical. Mission critical facilities are located in Appendix B of PWS. The elevator mechanic may be required to respond and to assist the Aviano Air Base Fire Department in extricating trapped passengers. Contractor is required to provide a two (2) years warranty for repairs and any system implementation work executed IAW European/Italian laws and norms. The contractor will provide emergency maneuver training to the Aviano Air Base Fire Department personnel on yearly basis (once per each option year of the contract), dates and times determined within 60 days of contract start date. Potential offerors are to quote on the following line items, quotes are due to this office by: 16 November 2026 @ 16:00 hrs. Central European Time (CET). Any questions are due NLT 09 November 2026 @ 11:00 CET. A Site Visit is planned for 30 October 2026, at 09.30 am (CET) and will be held at Aviano Air Base Italy. Meeting point: Aviano Air Base, Italy, LVIS Gate, (you can search it on Google maps), SP31, Fontanafredda (PN), Italy. All prospective offerors are highly encouraged to attend the site visit to inspect the sites where the services are to be performed. In no event shall failure to inspect the sites constitute grounds for an award protest. All offerors who intend to participate in the site visit shall coordinate base access through the Contracting Office: 1. A maximum of two people per company will be allowed to participate. 2. Contractor shall provide the names and cellphone number of its company representatives attending the site visit not later than two calendar days prior to the established site visit date (30 October 2026 at 10.00 am CET), to: melissa.maurhart.it@us.af.mil; brady.corbitt@us.af.mil;
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