Solicitation
Vertical Transportation Equipment (VTE): Maintenance, Repair, and Inspection at Aviano Air Base, Italy
Department of Defense · Department of the Air Force
AI summaryThis is a request for quotations (RFQ: the buyer asks for price quotes) from the Air Force's 31st Contracting Squadron for full-service maintenance, repair and inspection of elevators and freight lifts at Aviano Air Base, Italy. Quotes are due by email November 16, 2026, 4:00 PM CET; the buy is firm-fixed-price (FFP: one set price, whatever the work costs), with a base year starting December 1, 2026, four option years and a six-month extension. Because the work is in Italy, quotes need an Italian Chamber of Commerce certificate and must be priced in Euro. More in the summary
AI summary Beta
This summary may miss requirements: 2 of 9 attachments weren't read (Attachment 2 Price Schedule v1.xlsx, Appendix A VTE Listing.xlsx). Check the attachments on SAM.gov.
This is a request for quotations (RFQ: the buyer asks for price quotes) from the Air Force's 31st Contracting Squadron for full-service maintenance, repair and inspection of elevators and freight lifts at Aviano Air Base, Italy. Quotes are due by email November 16, 2026, 4:00 PM CET; the buy is firm-fixed-price (FFP: one set price, whatever the work costs), with a base year starting December 1, 2026, four option years and a six-month extension. Because the work is in Italy, quotes need an Italian Chamber of Commerce certificate and must be priced in Euro.
Who can bid (6)
- Italian Chamber of Commerce certificate proving authority to operate in Italy in this business sector, no older than 120 calendar days from the posting date
- Italian DURC certificate showing host nation security (social security) benefits are paid, no older than 120 calendar days from the posting date
- Active registration in the System for Award Management (SAM)
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- Certified to maintain elevators under European and Italian laws and norms; workers licensed under Italian decrees DPR 162/1999 and DPR 23/2017
- At least 2 technicians plus administrative staff, and a representative who reads, writes and speaks English
- Prior experience of the prime contractor on at least one project in Italy covering no less than five buildings, within five years
How to submit: Email only to brady.corbitt@us.af.mil and melissa.maurhart.it@us.af.mil. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
From the version posted Oct 19, 2026.
- Serious: Italian business documents required. Quotes need an Italian Chamber of Commerce certificate and a DURC (each no older than 120 days), so a firm not set up in Italy is unlikely to qualify.
- Serious: Prior experience must be in Italy, by the prime. The experience must cover at least five buildings in Italy and belong to the main contractor, so a subcontractor's or foreign experience may not count.
- Serious: Italian elevator certification and licensed staff. The firm must be certified under European and Italian elevator laws and its workers licensed under Italian decrees, which a U.S. firm cannot easily get.
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- Serious: Prices in Euro only, without taxes. A quote in any other currency is rejected, and prices must leave out taxes (the U.S. Government is exempt from Italian VAT, called IVA, under the Italy tax exemption clause).
- Worth checking: Quality Control Plan page limit differs. The text says the plan is limited to 'two (5) pages', so it is unclear whether the limit is 2 or 5; ask the contracting officer.
- Worth checking: Full-service fixed price covers parts and all service calls. One fixed monthly price includes inspections, repairs, replacements and every call, and parts that are obsolete are the contractor's job to source, so costs are hard to cap.
- Worth checking: Emergency response within 2 hours, any hour. Emergency calls can come at any hour, and the contractor must be on site and working within two hours, including for three mission-critical facilities.
- Worth checking: Italian labor and safety law compliance. Work must follow host nation safety law (Italian Legislative Decree 81/2008) and the overseas local labor law clause, which adds compliance duties for the contractor.
- Minor: Site visit: October 30, 2026, 9:30 AM CET, strongly encouraged. The visit is not required, and skipping it is not grounds for a protest; names and cell numbers of up to two people per company are due October 28, 2026, 10:00 AM CET.
- Minor: Contractor pays for the emergency phone line. The contractor must provide and pay for the elevator emergency communication line, including traffic costs, with a 24/7 phone number with an operator.
- Minor: Email only; you confirm receipt. Quotes go by email only, and the sender must make sure the Government actually received them.
Read from the notice and 7 attachments. 2 of 9 not read. Show which files.
- Amendment 0001 - Solicitation FA568227Q8001 - VTE Maintenance Repair and Inspection Services.pdf (read)
- Attachment 1 - PWS VTE Maintenance Repair and Inspection.pdf (read)
- Attachment 3 - Prior Experience.docx (read)
- Appendix B Mission Critical Fac.pdf (read)
- Appendix C Spare Parts List.pdf (read)
- Appendix D Monthly Inspections Checklist.pdf (read)
- Appendix E Semiannual Inspections Checklist.pdf (read)
- Attachment 2 Price Schedule v1.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Appendix A VTE Listing.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Maintain, repair and inspect the elevators and freight lifts (vertical transportation equipment, VTE) listed in Appendix A, with all parts, labor and service calls included in the monthly fixed price
- Do monthly routine maintenance and mandatory semi-annual inspections and tests, scheduled in the first three weeks of March and September
- Answer routine calls within 1 business day and emergency calls within 2 hours, with a 24/7 phone line; free trapped passengers within 2 hours, including at three mission-critical facilities
- Within 30 days of award, jointly check the working order of all equipment with the Government and submit a Maintenance Control Plan (MCP) for each unit
- Keep a logbook for each unit, send written work reports within 2 business days, and prepare a Capital Investment Plan by the end of the base year
- Help the Italian notified body (the official inspector) with the mandatory biennial re-certification inspection tests
- Give the Aviano Air Base Fire Department yearly emergency maneuver training, in English, once per option year
- Give a two-year warranty on repairs, following European and Italian laws and norms
- Contract type
- Firm-fixed-price purchase order, full maintenance service, combined synopsis/solicitation for commercial services
- Period of performance
- Base year December 1, 2026 to November 30, 2027, four one-year options through November 30, 2031, and a six-month extension from December 1, 2031 to May 31, 2032 (about 5.5 years in all)
- Place of performance
- Aviano Air Base, Italy (the PWS says the work is done exclusively there)
- Estimated value
- Not stated
- How they'll choose
- Comparative evaluation under simplified acquisition procedures: the Government picks the quote most advantageous to it, price and other factors considered; only responsive quotes are evaluated
- Offers due
- November 16, 2026, 4:00 PM CET
- How to submit
- Email only to brady.corbitt@us.af.mil and melissa.maurhart.it@us.af.mil
- Page limits
- Organizational Chart: 2 pages; Technical Plan: 10 pages; Mission Essential Service Plan: 2 pages; Quality Control Plan: the text says 'two (5) pages'
What they'll judge offers on
- Technical Capability: organizational chart showing an English-speaking representative and the technical and administrative staff; technical plan covering the listed PWS paragraphs; Mission Essential Service Plan; Quality Control Plan
- Prior Experience: one or two projects within five years, in Italy, covering at least five buildings per project, by the prime contractor itself
- Past Performance: Government databases (SPRS, CPARS) and any customer references; nothing to submit
- Price: total evaluated price of all line items plus 50% of the final option period price to cover the six-month extension
What to include when you submit
- Reference solicitation number FA568227Q8001 and include company information, point of contact, phone and email; number multiple emails '1 of #, 2 of #'
- Sign the solicitation in each part and acknowledge all amendments
- Include proof of active SAM registration, an Italian Chamber of Commerce certificate no older than 120 calendar days from the posting date, and a Documento Unico di Regolarita' Contributiva (DURC: Italian proof that social security contributions are paid) no older than 120 days
- Part I Technical Capability: Organizational Chart (at least 2 technicians), Technical Plan, Mission Essential Service Plan, Quality Control Plan, plus a redacted copy of the technical portion with anything that identifies the company hidden
- Part II Prior Experience: one but no more than two contracts completed or ongoing in the last five years from the solicitation's issue date, in the Attachment 3 format (title and number, work description, length, total value in Euro and/or US Dollar, client point of contact with email and phone), plus a redacted copy
- Relevant prior experience means elevator and lift maintenance in Italy on no less than five buildings per project, done by the prime contractor submitting the quote
- Part III Past Performance: nothing to submit
- Part IV Price: fill in Attachment 2 Price Schedule v1 for CLIN 0001 through CLIN 4010 (contract line item number: one priced line of the order) for the base year and four option years, unit prices with no more than two decimals, in Euro only and without taxes
- Hold prices firm until May 31, 2027
Current contractor
No incumbent is named. Nothing in the documents says whether this is a follow-on or recompete.
Not in the notice text
- Attachment 2 Price Schedule v1 (the line items and quantities) and Appendix A VTE Listing (the equipment list) are attached on SAM.gov but not read; the number of elevators and lifts and the CLIN quantities are not known here
- No Government estimate or budget for the contract is given
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email only to brady.corbitt@us.af.mil and melissa.maurhart.it@us.af.mil. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 19, 2026
- Notice type
- Solicitation
- Office
- FA5682 31 CONS (Unit 6102)
- Product/service code
- J039 · Maint/Repair/Rebuild of Equipment – Materials Handling Equipment
- Business type
- Equipment repair & maintenance (FedReady's grouping, from NAICS 811310)
- Versions
2 versions have been posted, newest first.
- Oct 19, 2026 · Amendment 0001 (this version)Due Nov 16, 2026
- Oct 16, 2026 · SolicitationDue Nov 16, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
Amendment 0001 on 19 OCT 2026: The purpose of this amendment is to replace Attachment 2 Price Schedule with Attachment 2 Price Schedule v1 and to correct from 30 October 2026 to 28 October 2026 the date within which names and cellphone name of companies representatives attending the site visit must be received. All other terms and conditions remain unchanged. This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 of PWS, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions. Three (3) facilities are considered to be mission critical. Mission critical facilities are located in Appendix B of PWS. The elevator mechanic may be required to respond and to assist the Aviano Air Base Fire Department in extricating trapped passengers. Contractor is required to provide a two (2) years warranty for repairs and any system implementation work executed IAW European/Italian laws and norms. The contractor will provide emergency maneuver training to the Aviano Air Base Fire Department personnel on yearly basis (once per each option year of the contract), dates and times determined within 60 days of contract start date. Potential offerors are to quote on the following line items, quotes are due to this office by: 16 November 2026 @ 16:00 hrs. Central European Time (CET). Any questions are due NLT 09 November 2026 @ 11:00 CET. A Site Visit is planned for 30 October 2026, at 09.30 am (CET) and will be held at Aviano Air Base Italy. Meeting point: Aviano Air Base, Italy, LVIS Gate, (you can search it on Google maps), SP31, Fontanafredda (PN), Italy. All prospective offerors are highly encouraged to attend the site visit to inspect the sites where the services are to be performed. In no event shall failure to inspect the sites constitute grounds for an award protest. All offerors who intend to participate in the site visit shall coordinate base access through the Contracting Office: 1. A maximum of two people per company will be allowed to participate. 2. Contractor shall provide the names and cellphone number of its company representatives attending the site visit not later than two calendar days prior to the established site visit date (28 October 2026 at 10.00 am CET), to: melissa.maurhart.it@us.af.mil; brady.corbitt@us.af.mil;
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