Combined Synopsis/Solicitation
36C24127Q0017 Windows Washing Service
Department of Veterans Affairs
AI summaryOnly certified service-disabled veteran-owned small businesses (SDVOSBs, listed in the SBA certification database) can bid. The Department of Veterans Affairs (Network Contracting Office 1) wants window washing, inside and out, for the VA Bedford Healthcare System campus in Bedford, Massachusetts. The base year runs December 28, 2026 to December 27, 2027, with four one-year options. SAM.gov and the solicitation give different response due times on November 27, 2026. More in the summary
AI summary Beta
Only certified service-disabled veteran-owned small businesses (SDVOSBs, listed in the SBA certification database) can bid. The Department of Veterans Affairs (Network Contracting Office 1) wants window washing, inside and out, for the VA Bedford Healthcare System campus in Bedford, Massachusetts. The base year runs December 28, 2026 to December 27, 2027, with four one-year options. SAM.gov and the solicitation give different response due times on November 27, 2026.
Who can bid (4)
- Certified SDVOSB listed in the SBA certification database (https://veterans.certify.sba.gov/) at the time of offer and at award; quotes from others will not be considered
- Small business under the NAICS 561720 size standard of $22 million
- Active SAM.gov registration, with annual representations and certifications completed in SAM
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- Register in the VA Customer Engagement Portal and VISTA (the VA system that issues purchase orders and pays invoices); the contracting officer may exclude firms that do not
How to submit: Email to the contract specialist, Earl Johnson (Earl.Johnson1@va.gov); no other delivery option is accepted. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
From the version posted Oct 26, 2026.
- Serious: Set aside for certified SDVOSBs only. Only service-disabled veteran-owned small businesses certified by SBA and listed in its database can bid; other firms will not be considered.
- Worth checking: Site visit on November 5, 2026, strongly encouraged. The site visit is at 10:00 AM EST in front of Building 2 and is estimated at 5 hours; the statement of work recommends it because some windows need ladders or lifting devices.
- Worth checking: Subcontracting limit for SDVOSBs. As a services contract, no more than 50% of the amount paid by the Government may go to firms that are not certified SDVOSBs, which limits how much you can subcontract.
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- Worth checking: Safety plan and high-access work. You must give the Safety Service a fall protection plan and a ladder safety program, and some windows need ladders or lifting devices.
- Worth checking: Window count is only an estimate; you clean everything. The counts are for information only, so your fixed price covers all windows and screens on the listed buildings even if there are more.
- Minor: Questions due November 9, 2026. Questions must be emailed by 12:00 PM EST on November 9, 2026, which is after the November 5, 2026 site visit.
- Minor: Damage and re-cleaning at your cost. You must replace damaged window units or fixtures and re-clean deficiencies within five working days at no extra charge.
- Minor: Strict quality standard. The performance threshold is 100 percent streak-free clarity with no visible residue, which leaves little room for missed spots.
Read from the notice and 2 attachments. Show which files.
- 36C24127Q0017 Combined Synopsis Solicitation_Window Washing Service.pdf (read)
- 36C24127Q0017.docx (read)
Full summary
What they want
- Wash windows inside and outside on the Bedford campus: the building table lists windows and an equal number of screens for each building (for example 608 each in Building 78), and the winner must clean all of them regardless of the count
- Remove screens, clean them, and replace and securely fasten them; some screens are screwed in and need tools
- Clean frames, sills and sashes inside and out, and move double windows to reach both sets
- Submit a safety plan to the Safety Service, including a fall protection plan and a ladder safety program
- Repair or replace any window units or fixtures your crew damages, at your cost
- Re-clean any deficiency within five working days of the punch list (a list of problems found), at no extra cost
- Coordinate the schedule with the contracting officer's representative (COR), check in with and report to EMS (a VA office the text names) each day, and wear clothing marked with the company logo
- Contract type
- Request for quotation (RFQ) under simplified acquisition procedures; one lump-sum line (1.00 JB, unit not defined) for each year. Pricing is a single price schedule with a grand total
- Period of performance
- 1 base year (December 28, 2026 to December 27, 2027) plus 4 one-year options, through December 27, 2031
- Place of performance
- VA Bedford Healthcare System campus, 200 Springs Road, Bedford, MA 01730
- Estimated value
- Not stated
- How they'll choose
- Comparative evaluation: a side-by-side comparison of quotes, with the contracting officer choosing the quote most favorable to the Government
- Offers due
- November 27, 2026, 4:00 PM Eastern per SAM.gov; the solicitation document says 12:00 P.M. EST on November 27, 2026
- How to submit
- Email to the contract specialist, Earl Johnson (Earl.Johnson1@va.gov); no other delivery option is accepted
What they'll judge offers on
- Price: the price schedule must be completed with totals
- Past Performance: 3 references, work similar in scope and size, no older than 5 years
- Technical Capability: (a) corporate experience and approach to every requirement, (b) technicians meet the qualifications in the statement of work, (c) current licenses and certifications, (d) names and addresses of any subcontractors with a description of their planned work
What to include when you submit
- Send the Combined Synopsis (36C24127Q0017) with the Price Schedule completed, including the grand total
- Include a capability statement
- Include 3 references, no later than five years back
- Include verification of your active SAM.gov registration
- Show the solicitation number, your name, address and telephone number, any discount terms, and a "remit to" address if different
- State how far you agree with all terms and conditions; quotes that leave out required items or do not accept the terms may be excluded
- Name any subcontractors and describe their planned work, and give your current licenses and certifications
- Hold your prices firm for 30 calendar days from the date quotes are due
- Questions go by email with the combined synopsis number and description in the subject line
After award, you must have
- Keep to the limit on subcontracting: for services, the SDVOSB prime pays no more than 50% of the amount the Government pays to firms that are not certified SDVOSBs From 36C24127Q0017 Combined Synopsis Solicitation_Window Washing Service.pdf:
SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance…
- Contractor staff must meet the facility's security and clearance requirements before starting work From 36C24127Q0017 Combined Synopsis Solicitation_Window Washing Service.pdf:
All security policies/requirements must be met and employees cleared prior to the contractor performing work under this contract.
Not in the notice text
- The Service Contract Act labor clause 52.222-41 is listed, but no wage determination is attached or named in the text read; ask the contracting officer which wage rates apply
- No Government estimate or budget is given
- The security paragraph still has a template placeholder ("your facility"), so the exact security and clearance steps for Bedford contractor staff are not stated
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 561720
- How to submit, from the AI summary: Email to the contract specialist, Earl Johnson (Earl.Johnson1@va.gov); no other delivery option is accepted. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 241-Network Contract Office 01 (36C241), Togus, ME
- Product/service code
- S201 · Housekeeping – Custodial Janitorial
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561720)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
Description This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.201-1. Simplified Procedures , as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 (Effective 03/13/2026) This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is: 561720 Window Cleaning Services. The FSC/PSC is: S201 Housekeeping Custodial Janitorial The VA Bedford Healthcare System, 200 Springs Road, Bedford, MA 01730 is seeking vendors that can provide Window Cleaning Services for the Campus.
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