Combined Synopsis/Solicitation
VANIHCS Window Cleaning - Engineering Service Fort Wayne and Marion Campuses
Department of Veterans Affairs
AI summaryOnly service-disabled veteran-owned small businesses (SDVOSBs) can bid on this Department of Veterans Affairs (VA) window washing job. The work is for the Northern Indiana Health Care System at its Fort Wayne and Marion, Indiana campuses, with windows cleaned once or twice a year. It is a firm-fixed-price (FFP: one set price, whatever the work ends up costing) base year from December 1, 2026 to November 30, 2027, plus four option years the VA may add. The response due date is November 19, 2026, 10:00 AM Eastern. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 6 attachments weren't read (Attachment 1- Inner Buildings Window Listing - Marion.pdf). Check the attachments on SAM.gov.
Only service-disabled veteran-owned small businesses (SDVOSBs) can bid on this Department of Veterans Affairs (VA) window washing job. The work is for the Northern Indiana Health Care System at its Fort Wayne and Marion, Indiana campuses, with windows cleaned once or twice a year. It is a firm-fixed-price (FFP: one set price, whatever the work ends up costing) base year from December 1, 2026 to November 30, 2027, plus four option years the VA may add. The response due date is November 19, 2026, 10:00 AM Eastern.
Who can bid (6)
- Service-disabled veteran-owned small business (SDVOSB) under the VA set-aside.
- Active registration in the System for Award Management (SAM).
- Registration with the VA's financial system through the 10091 webform, with confirmation sent with your offer.
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- Signed certificate that you will not pay more than 50% of the amount the VA pays you to firms that are not SDVOSBs or veteran-owned small businesses.
- Proof of general liability insurance without asbestos exclusions, shown to the contracting officer before award. Minimums: $500,000 general liability per occurrence; auto liability $200,000 per person, $500,000 per occurrence and $20,000 property damage; employer's liability of at least $100,000.
- One copy of your basic quality control program, given to the contracting officer before award.
How to submit: Email to Timothy Garrity, Contract Specialist, at timothy.garrity@va.gov. No zip files and no faxes.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (13)
From the version posted Oct 20, 2026.
- Serious: Service-disabled veteran-owned small business set-aside. Only SDVOSBs can bid; other small businesses and larger firms cannot.
- Serious: Signed subcontracting limit certificate must come with the offer. The certificate says you will pay no more than 50% of what the VA pays you to firms that are not SDVOSBs or veteran-owned. Without it the offer is dropped.
- Worth checking: VA financial system registration confirmation due with the offer. You must register through the 10091 webform and attach the confirmation; leaving it out may remove your offer from consideration or delay award.
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- Worth checking: Two documents describe award differently. The front page says a side-by-side comparative evaluation of quotes, while the evaluation addendum says lowest price with price alone as the factor. Ask the contracting officer which applies.
- Worth checking: Two separate site visits, strongly encouraged. Marion is on November 2, 2026 and Fort Wayne on November 4, 2026, both at 10:00 AM EDT. To attend, email the VA by October 30, 2026, 10:00 AM EDT with names and phone numbers, and bring a photo ID.
- Worth checking: Five-year price evaluated as one total. Offers are judged on the base year plus all four option years together, so every option year must be priced and prices should not be unbalanced.
- Worth checking: No roof anchor points at Fort Wayne. Workers cannot tie off to roof anchors on any Fort Wayne building, and Fort Wayne Building 1 has windows on up to five floors plus roof penthouse windows. Plan your access equipment and fall protection.
- Worth checking: Insurance evidence needed before award. The winning bidder must show general liability insurance with no asbestos exclusion before award, plus the other minimum coverages in the supplemental insurance clause.
- Minor: Fort Wayne Building 7 is under construction. Building 7 is left out of the base year and added from Option Year 1, so the work grows if the VA exercises that option. The attachment lists estimated completion as July 2027.
- Minor: Fort Wayne building lists differ. Attachment 3 lists a Building 8, but the statement of work's list of Fort Wayne buildings does not name it. Ask which buildings are in scope.
- Minor: Marion outer-building windows are cleaned in March. These windows are cleaned once a year in March, while the main schedule is spring (April to May) and fall (October to December).
- Minor: Service Contract Act wage rules apply. The Service Contract Act sets minimum pay and benefits for service workers. Wage determinations are listed for Allen County and Grant County, but the rates are not in the text read.
- Minor: Work limited to weekday daytime hours. Work runs 7:00 AM to 4:00 PM Monday to Friday, excluding federal holidays, unless the COR approves other hours.
Read from the notice and 5 attachments. 1 of 6 not read. Show which files.
- S02 36C25027Q0016 - Northern Indiana Window Washing Services.pdf (read)
- 36C25027Q0016_1.docx (read)
- Attahcment A - LOS - Services and Construction.pdf (read)
- Attachment 2- Outer Buildings Window Listing - Marion.pdf (read)
- Attachment 3 - Window Listing - Fort Wayne.pdf (read)
- Attachment 1- Inner Buildings Window Listing - Marion.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Wash exterior windows, frames, sills, sashes and exterior door glass at the Marion and Fort Wayne VA campuses, including removing nicotine, grease and oil discoloration inside and out.
- Marion inner buildings (1, 2, 3, 4, 5, 6, 15, 16, 17, 65, 124, 138, 170, 172, 174 and 185): clean exterior windows twice a year, in spring (April to May) and fall (October to December).
- Marion outer buildings (8, 9, 41, 54 (T), 55, 58, 76, 79, 97, 114, 124, 137 (T), 153, 173, T504 (T) and T516 (T)): clean exterior windows once a year, in March. Attachment 2 totals 241 windows.
- Fort Wayne campus (buildings 1, 2, 3, 4, 5, 6, T4, T5 and TT6): clean twice a year. Building 7 is added from Option Year 1. Attachment 3 lists about 1277 windows in all, including Building 7.
- Pull out, clean and reinstall insect and solar screens, removing rust, paint, beehives and bird nests; replace window parts damaged during the work.
- Send the VA's Contracting Officer's Representative (COR) a work schedule, a detailed area schedule 24 hours ahead, daily progress reports, and a completion record for each building.
- Run a quality control program, name a project manager, and show that all workers have OSHA safety and fall protection training.
- Invoice through Tungsten for each cleaning cycle; the VA pays once per cycle.
- Contract type
- Firm-fixed-price (FFP): one set price, whatever the work ends up costing. Each line item is quantity 1.00 EA (each).
- Period of performance
- Base year December 1, 2026 to November 30, 2027, plus four one-year options (the last ends November 30, 2031).
- Place of performance
- Marion VA Medical Center, 1700 E. 38th Street, Marion, IN 46953, and Fort Wayne VA Medical Center, 2121 Lake Avenue, Fort Wayne, IN 46805.
- Estimated value
- Not stated
- How they'll choose
- Lowest price: the lowest-priced offer is checked against available funding and for reasonable price, then for responsibility. The front page instead says a comparative evaluation of quotes.
- Offers due
- November 19, 2026, 10:00 AM Eastern
- How to submit
- Email to Timothy Garrity, Contract Specialist, at timothy.garrity@va.gov. No zip files and no faxes.
What they'll judge offers on
- Price: the total of the base year and all four option years, checked to be fair and reasonable and within available funding
- Past performance (checked as a standard of responsibility, not scored): satisfactory record in federal databases; a neutral rating if none is found
What to include when you submit
- Send one offer that covers all requirements, with a cover letter, labeled with your firm's name, business address, solicitation number, and a contact's name, phone and email.
- File 1: fill in the Section B price schedule with prices for the base year and all four option years.
- Complete Standard Form 1449 (SF 1449, the commercial offer form) blocks 12, 17a (include your SAM unique entity ID), 30a, 30b and 30c, and include any signed amendments (SF 30).
- Sign and return the VAAR 852.219-75 limitations on subcontracting certificate (Attachment A) with your offer; the VA cannot award without it.
- Include confirmation that you registered with the VA's financial system using the 10091 webform in the Customer Engagement Portal.
- Hold your prices firm for 60 calendar days from the date set for receipt of offers.
- Incomplete offers get a preliminary review and are not sent on for evaluation.
After award, you must have
- Background investigation for workers (the lowest risk tier), and two forms of ID per worker a week before the start date for VA badges. From S02 36C25027Q0016 - Northern Indiana Window Washing Services.pdf:
Positions/Tasks Designated as Non-Sensitive Positions – Tier 1/Low Risk…
- Certification that all workers have had orientation and training, including OSHA safety and fall protection, before they are assigned to the campuses. From S02 36C25027Q0016 - Northern Indiana Window Washing Services.pdf:
Training: No employee shall be assigned to work under the provisions of this contract…
Not in the notice text
- Attachment 1, the Marion inner buildings window listing, is attached but not read (scanned PDF), so the window counts and floors for those 16 buildings are unknown. Check it on SAM.gov.
- The service wage rates in the Allen County and Grant County wage determinations; only their numbers and dates are in the text.
- How much funding is available; the award rule says the lowest price must not exceed it, but no amount is given.
- Which Fort Wayne buildings are in scope, since the statement of work and Attachment 3 differ.
- The Government's estimate or budget for this contract; none is stated.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 561720
- How to submit, from the AI summary: Email to Timothy Garrity, Contract Specialist, at timothy.garrity@va.gov. No zip files and no faxes. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 250-Network Contract Office 10 (36C250), Dayton, OH
- Product/service code
- S201 · Housekeeping – Custodial Janitorial
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561720)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
Window Washing services for the Marion, IN and the Fort Wayne, IN campuses.
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