Solicitation
Level II Award Guard Security Services
Department of Homeland Security · Federal Emergency Management Agency
AI summaryThe Federal Emergency Management Agency (FEMA), part of the Department of Homeland Security, wants a small business to supply Level II armed protective security officers at its Lake Mary and Fort Myers, Florida offices (solicitation 70FBR427R00000001). The work supports the Long Term Recovery Office for disaster DR4834 FL. It is a labor-hour contract (paid hourly rates for hours worked) with a one-year base period and a two-month option. The response due date is November 2, 2026, 2:30 PM Eastern (an amendment moved it to Nov 4, 2026, 2:30 PM EST) on SAM.gov, but one attachment says October 28, 2026, so confirm with the contracting officer. More in the summary
A newer version of this notice was posted Oct 27, 2026. It moves the due date from Nov 2, 2026 to Nov 4, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Oct 24, 2026. The notice was amended Oct 27, 2026. The due date moved from Nov 2, 2026 to Nov 4, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 3 of 10 attachments weren't read (2.2.1 Proposal Attachment 5 Technical Evaluation Document -PSO Document List.xlsx, 2.2.1 Proposal Attachment 3 APPENDIX - Pricing Proposal.xlsx and 1 more). Check the attachments on SAM.gov.
The Federal Emergency Management Agency (FEMA), part of the Department of Homeland Security, wants a small business to supply Level II armed protective security officers at its Lake Mary and Fort Myers, Florida offices (solicitation 70FBR427R00000001). The work supports the Long Term Recovery Office for disaster DR4834 FL. It is a labor-hour contract (paid hourly rates for hours worked) with a one-year base period and a two-month option. The response due date is November 2, 2026, 2:30 PM Eastern on SAM.gov, but one attachment says October 28, 2026, so confirm with the contracting officer.
Who can bid (9)
- Small business: this is a total small business set-aside.
- Florida small businesses get highest priority. Bidders state whether they reside or primarily do business in Florida and back it up with documents (FAR 52.226-3).
- State of Florida license registration for the company.
Show all 9Show fewer
- State of Florida security company/business license.
- Insurance: commercial general liability of $500,000 each occurrence and workers' compensation and employer's liability per statute, with no exclusions that undermine security work.
- Proof of financial responsibility equal to the first month of the offered 12-month period, certified by your bank or shown by a financial statement, loan or credit limit.
- The company must own the weapons used on the contract and prove it.
- Officers must be at least 21, have two years of security, police or military experience, hold Class D and Class G licenses, and carry current firearms, CPR/First Aid/AED and baton or OC certifications.
- Officers must be U.S. citizens or lawful permanent residents; names and citizenship of any non-U.S. citizens must be listed in the proposal.
How to submit: Email the proposal to mimie.preston@fema.dhs.gov. Late submissions will not be accepted., due November 2, 2026, 2:30 PM Eastern. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
- Serious: Florida licenses required. Proposals need the Florida business registration and security company license, and each officer needs Class D and Class G licenses, or the proposal is non-responsive.
- Serious: 11 armed officers needed at contract start. A small business must have 11 licensed, qualified armed officers ready at the start and on post within 24 hours of a task order.
- Serious: Missing documents make the proposal non-responsive. Only FEMA's own forms are accepted, and a proposal without the required documents is rejected rather than scored.
Show all 11Show fewer
- Serious: Company must own the weapons. A spreadsheet is not enough; you need an owner's letter and purchase or insurance records showing the company owns the firearms.
- Worth checking: Two different question deadlines. The notice gives October 28, 2026, 2:00 PM Eastern for questions; Attachment 10 gives Monday, October 26, 2026, 12:00 PM ET. Send questions by the earlier time.
- Worth checking: Bank-certified proof of funds. You must show funds equal to the first month of the year you price, certified by your bank, which takes time and cash on hand.
- Worth checking: Florida-based small businesses get priority. An out-of-state small business competes against Florida firms that are given the highest priority and must document a Florida main office.
- Worth checking: Post hours can change with little notice. Work is ordered after a disaster and hours can shift quickly, which makes staffing and cost hard to plan.
- Worth checking: Lodging may be scarce at some sites. You must explain how officers will get lodging and arrive on time where hotels are limited.
- Minor: Past performance questionnaires. Three completed questionnaires are requested; leaving them out gives a Neutral rating instead of a score.
- Minor: Citizenship wording differs. The officer qualification form lists U.S. citizenship, while the security clause also allows lawful permanent residents; ask which applies.
Read from the notice and 7 attachments. 3 of 10 not read. Show which files.
- 02.2.1 Sol_70FBR427R00000001.pdf (read)
- 2.2.1 Proposal Attachment 1 Performance Work Statement.pdf (read)
- 2.2.1 Proposal Attachment 8 Technical Evaluation Document - Certification of PWS 3.1.docx (read)
- 2 .2.1 Proposal Attachment 10 Evaluation Factors for Award.docx (read)
- 2.2.1 Proposal Attachment 7 Local Area Documentation Requirement..pdf (read)
- 2.2.1 Proposal Attachment 6 Determination of Finance Responsibility.pdf (read)
- 2.2.1 Proposal Attachment 4 Technical Evaluation Document Past Performance Questionnaire.docx (read)
- 2.2.1 Proposal Attachment 5 Technical Evaluation Document -PSO Document List.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- 2.2.1 Proposal Attachment 3 APPENDIX - Pricing Proposal.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- 2.2.1 Proposal Attachment 2 APPENDIX - Weapons Roster.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Have 11 Level II armed protective security officers available when the contract starts: Fort Myers office 3 officers with 2 on standby (5 total), Lake Mary office 4 officers with 2 on standby (6 total).
- Start armed guard service within 24 hours after FEMA issues a signed guard task order giving the location, dates and times.
- Staff each post under FEMA's post orders: control entry and exit, screen people, packages and vehicles, process visitors, patrol, direct traffic, respond to emergencies, and keep logs and incident reports.
- Use only Department of Labor category 27102 Guard II personnel who also meet all state and local qualification rules.
- Provide all management, supervision, officers, uniforms, firearms, equipment, licenses, permits and insurance, and get state and local licenses without government help.
- Have each officer sign in and out on GSA Form 139 (the duty register) and send copies with each invoice.
- Make officers available for FEMA background investigations, which must be favorably decided before they start work.
- Contract type
- Labor hour (hourly rates paid for hours worked, up to a ceiling price in the schedule)
- Period of performance
- 1 base year + a two-month option
- Place of performance
- Lake Mary, FL per SAM.gov. The Performance Work Statement lists the FEMA offices at 12651 Gateway Blvd, Ft. Myers, FL 33913 and 701 International Pkwy, Lake Mary, FL 32746, and says work could occur in any Florida county.
- Estimated value
- Not stated
- How they'll choose
- Best value trade-off: Technical and Past Performance combined are significantly more important than price. Proposals missing the required documents are non-responsive.
- Offers due
- November 2, 2026, 2:30 PM Eastern (from the version posted Oct 24, 2026; amended since)
- How to submit
- Email the proposal to mimie.preston@fema.dhs.gov. Late submissions will not be accepted.
- Page limits
- Working & Staffing Plan: 5 pages, 11-point font; Project Plan: 5 pages, 11-point font; Business Continuity Plan: 2 pages, 11-point font; Use of Force Policy or Guidelines: 25 pages, 11-point font
What they'll judge offers on
- Technical: (1) State of Florida license registration, (2) security company/business license, (3) proof of insurance, (4) financial responsibility, (5) weapons, uniforms and equipment, (6) Level II armed protective security officers, (7) working and staffing plan, (8) project plan, (9) business continuity plan, (10) use of force policy or guidelines
- Past Performance: completed past performance questionnaires (3 requested); no questionnaire is rated Neutral; reviewers also check CPARS (government contractor performance reports) and prior FEMA and other government contracts
- Price: total of the base period plus options, checked for fairness, reasonableness and unbalanced pricing
What to include when you submit
- Use only the FEMA forms provided: Weapons Roster, PSO Document List, Determination of Financial Responsibility, Local Area Documentation and Certification of PWS 3.1. An alternate document makes the proposal non-responsive.
- Attach copies of the Florida license registration, the Florida security company/business license and proof of insurance. Send evidence, not just a written narrative.
- Insurance minimum: commercial general liability (claims-made) of $500,000 each occurrence, plus workers' compensation and employer's liability per statute. No exclusions that undermine security work, such as assault and battery, use of force or firearms.
- Financial responsibility: send proof of one month's payment certified by your bank, or proof of funds (financial statement, loan or credit limit) equal to the first month of the 12-month period you price. Fill in the Determination of Financial Responsibility form.
- Weapons Roster: list each weapon by manufacturer, model, serial number and assignment (the Master Authorization List). Prove the company owns the weapons with an owner's letter plus purchase or insurance records.
- Send a list of uniforms and equipment with purchase records or asset tracking, or a plan to purchase them.
- Sign and attach the Certification of PWS 3.1 (minimum officer qualifications). Only one copy is needed.
- For each officer named on the PSO Document List, attach in order: Class D license, Class G license, current firearms qualification, CPR/First Aid/AED card, and baton or OC (pepper spray) certification.
- Working & Staffing Plan (no personal identifying information): how you will staff the sites, staffing within 24-48 hours, how many officers FEMA has already vetted and how many it has not, no-show replacement time, and how officers will get lodging where hotels are scarce.
- Project Plan: how you will manage the workforce with little FEMA help, manage risks, and manage and integrate any subcontracted work.
- Business Continuity Plan: emergency procedures, how you account for employees, how you reach the Government, and primary and alternate contacts with phone numbers and email addresses.
- Use of Force Policy or Guidelines covering the topics Attachment 10 lists, including de-escalation, deadly force, less-lethal weapons, reporting and training.
- Past performance: attach 3 completed Past Performance Questionnaires (Attachment 4). Without it you are rated Neutral.
- Local area: complete the FAR 52.226-3 representation on whether you reside or primarily do business in Florida, with office ownership or lease papers, Florida Secretary of State registration and revenue and employee records.
- Price: fill in cells E4 and E5 on the Pricing Schedule tab of the Pricing Proposal spreadsheet (Attachment 3).
After award, you must have
- Officers must have a favorably decided FEMA background investigation before they start work. From 2.2.1 Proposal Attachment 1 Performance Work Statement.pdf:
Contractors must ensure contractor employees receive a favorably background investigation prior to entry on duty (EOD).
Not in the notice text
- Parts of the solicitation (its clauses and bidder instructions) and of the Performance Work Statement (qualifications, hours, uniforms, firearms, performance table) were attached but not read. The Pricing Proposal, Weapons Roster and PSO Document List spreadsheets were also attached but not read; check them on SAM.gov.
- Which response due date governs: November 2, 2026 (SAM.gov and the SF 1449) or October 28, 2026 (Attachment 10).
- Which question deadline governs: October 28, 2026, 2:00 PM Eastern (the notice) or October 26, 2026, 12:00 PM ET (Attachment 10).
- The Government's estimate, ceiling price, hours per post and total labor hours are not stated in the text read.
- The notice's second question email address is garbled ("betty,phillips @ fema.dhs.gov"); use the contracting officer's address in Attachment 10.
- Whether a Service Contract Act wage determination (the Department of Labor's minimum pay rates for service workers) applies is not stated in the text read.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 561612
- How to submit, from the AI summary: Email the proposal to mimie.preston@fema.dhs.gov. Late submissions will not be accepted. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 24, 2026
- Notice type
- Solicitation
- Office
- Region 4: Emergency Preparedness An, Atlanta, GA
- Product/service code
- S206 · Housekeeping – Guard
- Business type
- Security & guard services (FedReady's grouping, from NAICS 561612)
- Versions
9 versions have been posted, newest first.
- Oct 27, 2026 · Amendment 0008Due Nov 4, 2026
- Oct 27, 2026 · Amendment 0007Due Nov 4, 2026
- Oct 27, 2026 · Amendment 0006Due Nov 4, 2026
- Oct 25, 2026 · Amendment 0005Due Nov 4, 2026 (changed)
- Oct 25, 2026 · Amendment 0004Due Nov 2, 2026
- Oct 25, 2026 · Amendment 0003Due Nov 2, 2026
- Oct 24, 2026 · Amendment 0002Due Nov 2, 2026
- Oct 24, 2026 · Amendment 0001 (this version)Due Nov 2, 2026
- Oct 23, 2026 · SolicitationDue Nov 2, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
This is a Labor Hour solicitation to request a proposal (RFP).for Level II Armed Guard Security Services.to support Lake Mary and Fort Myers Florida. Long Term Recovery Office (LTRO) in support of Region 4 DR4834 FL. Questions: Deadline : October 28, 2026 14:00pm Eastern Time.: Email Questions to: mimie.preston@fema.dhs.gov Email Questions to : betty,phillips @ fema.dhs.gov
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