Solicitation
Level II Award Guard Security Services
Department of Homeland Security · Federal Emergency Management Agency
AI summaryThe Federal Emergency Management Agency (FEMA), Region 4, set this total small business solicitation aside for armed security officers at its Lake Mary and Fort Myers, Florida, disaster offices (disaster DR4834 FL). It is a labor-hour request for proposals (you are paid per hour worked), with a base of one year plus a two-month option. Offerors must also document whether they live or mainly do business in Florida. The response due date is November 2, 2026, 2:30 PM Eastern (an amendment moved it to Nov 4, 2026, 2:30 PM EST). More in the summary
A newer version of this notice was posted Oct 27, 2026. It moves the due date from Nov 2, 2026 to Nov 4, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Oct 23, 2026. The notice was amended Oct 27, 2026. The due date moved from Nov 2, 2026 to Nov 4, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 3 of 8 attachments weren't read (2.2.1 Proposal Attachment 5 Technical Evaluation Document -PSO Document List.xlsx, 2.2.1 Proposal Attachment 3 APPENDIX - Pricing Proposal.xlsx and 1 more). Check the attachments on SAM.gov.
The Federal Emergency Management Agency (FEMA), Region 4, set this total small business solicitation aside for armed security officers at its Lake Mary and Fort Myers, Florida, disaster offices (disaster DR4834 FL). It is a labor-hour request for proposals (you are paid per hour worked), with a base of one year plus a two-month option. Offerors must also document whether they live or mainly do business in Florida. The response due date is November 2, 2026, 2:30 PM Eastern.
Who can bid (6)
- Small business (SAM.gov lists this as a total small business set-aside)
- Represent whether you reside or primarily do business in Florida, the set-aside area under FAR 52.226-3, and back it up with the documents above
- Be able to field 11 vetted Level II armed protective security officers at the start of the contract, with vetted guard packets submitted at no cost to the Government
Show all 6Show fewer
- Hold all business and corporate licenses and permits needed to operate as a commercial security service in Florida before performing, plus officers' firearm licenses and state security officer certification
- Officers must be at least 21, have 2 years of security, police or military experience, current firearms qualification, CPR, First Aid and AED cards, and baton or OC (pepper spray) certification
- Provide any official bonds and insurance required, and pay related fees for arming employees (amounts not stated in the text read)
How to submit: due November 2, 2026, 2:30 PM Eastern. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (12)
- Serious: Florida local area documentation required. Offerors must say whether they live or mainly do business in Florida and document it with office, revenue and employee records. Whether out-of-state firms can still win is not in the text read; ask the contracting officer.
- Serious: 11 armed officers needed within 24 hours. You must have 11 qualified, armed officers ready when the contract starts, which is hard for a firm without a local armed workforce.
- Serious: Florida licenses needed before work starts. Missing or lapsed licenses can lead to termination for cause, and the Government will not help with state or local licensing.
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- Worth checking: Background checks for every officer. Officers need a Tier 2 background investigation (public trust, moderate risk) and a suitability package before standing post; a disaster waiver of up to 120 days applies.
- Worth checking: You supply the firearms and ammunition. The contractor must buy, track and account for every weapon, report a discharged, lost or stolen firearm within 4 hours, and send a weapons roster.
- Worth checking: Sites and hours can be anywhere in Florida and change fast. Work is released by task order and could occur in any county, with post hours that change on little notice.
- Worth checking: Post hours can change on little notice. Staffing plans must flex quickly; officers also have a 12-hour limit on combined service in 24 hours unless they get an 8-hour break.
- Worth checking: Replacement officer within two hours. If staffing drops and you did not warn the COR (contracting officer's representative, the Government's day-to-day contact) first, a qualified replacement is due within two hours.
- Worth checking: Travel costs are inside your rate. Travel is not paid separately, so price it into the labor-hour rate.
- Worth checking: Bank financial responsibility questionnaire. Your bank must complete a questionnaire, including whether it would lend to you, so allow time to get it back.
- Worth checking: No guaranteed hours: work comes by task order. The program office issues task orders for location, dates and times, so hours are not fixed by the contract.
- Minor: Citizenship wording differs between documents. PWS 3.1.1 lists U.S. citizenship, while a contract clause allows lawful permanent residents; ask the contracting officer which applies.
Read from the notice and 5 attachments. 3 of 8 not read. Show which files.
- 2.2.1 Proposal Attachment 1 Performance Work Statement.pdf (read)
- 2.2.1 Proposal Attachment 8 Technical Evaluation Document - Certification of PWS 3.1.docx (read)
- 2.2.1 Proposal Attachment 7 Local Area Documentation Requirement..pdf (read)
- 2.2.1 Proposal Attachment 6 Determination of Finance Responsibility.pdf (read)
- 2.2.1 Proposal Attachment 4 Technical Evaluation Document Past Performance Questionnaire.docx (read)
- 2.2.1 Proposal Attachment 5 Technical Evaluation Document -PSO Document List.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- 2.2.1 Proposal Attachment 3 APPENDIX - Pricing Proposal.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- 2.2.1 Proposal Attachment 2 APPENDIX - Weapons Roster.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Have 11 Level II armed protective security officers ready at the start: Fort Myers 3 officers plus 2 on standby (5), Lake Mary 4 officers plus 2 on standby (6)
- Start armed guard service within 24 hours of a Guard Task Order Form, and cover added sites within 24 to 48 hours after a lease or agreement is signed
- Post duties: control entry and exit, screen people, packages and vehicles, process visitors, patrol, direct traffic, respond to emergencies, keep logs and incident reports
- Supply uniforms, duty gear, firearms and ammunition (9mm or .40 caliber semiautomatic), plus vehicles or guard shacks when needed
- Get and pay for all state and local licenses, permits, bonds and insurance; keep officer personnel files, licenses and weapons serial numbers current
- Send a weekly progress report and daily, weekly, monthly and annual reports
- After award: transition plan within 14 working days, business continuity plan 30 days after the contract date, final project plan within 30 days after the post-award conference
- After award: attend a post-award conference within 3 business days after the call order, and send security-awareness training certificates within 30 calendar days
- Contract type
- Labor hour (paid at hourly rates), request for proposals; work is released by Guard Task Order Forms
- Period of performance
- Base of one (1) year and a two-month option, as the performance work statement (PWS) puts it
- Place of performance
- Lake Mary and Fort Myers, Florida (Long Term Recovery Office, DR4834 FL): 701 International Pkwy, Lake Mary, FL 32746 and 12651 Gateway Blvd, Ft. Myers, FL 33913. The PWS says other sites could be anywhere in Florida.
- Estimated value
- Not stated
- Offers due
- November 2, 2026, 2:30 PM Eastern (from the version posted Oct 23, 2026; amended since)
What to include when you submit
- Name the Project Manager and any alternates in the proposal
- List the names and citizenship of any non-U.S. citizens you propose to use
- Complete Attachment 8, the Certification of PWS 3.1, signed by your company, stating the officers meet the minimum qualifications
- Complete Attachment 7, Local Area Documentation: the Disaster or Emergency Area Representation (FAR 52.226-3) saying whether you reside or primarily do business in Florida
- With Attachment 7, show a main operating office lease or ownership record and Florida Secretary of State registration, plus revenue records and proof the office employed at least half of your permanent employees
- If you do not meet that test, show where your offices are and when they were set up, your current state licenses, and other proof you do business in Florida
- Complete Attachment 6, the Determination of Financial Responsibility: your bank fills in banking details and you sign the release
- Send the Attachment 4 customer past performance questionnaire to your references; completed forms go to the Contract Specialist
- Fill in the pricing proposal (Attachment 3), weapons roster (Attachment 2) and officer document list (Attachment 5); these spreadsheets are attached but not read
- Email questions to mimie.preston@fema.dhs.gov by the question deadline in key_dates; the notice also lists a second address written as 'betty,phillips @ fema.dhs.gov'
Current contractor
No incumbent is named. The transition section refers to a predecessor contractor, but gives no name or contract number.
Not in the notice text
- The proposal instructions (Section L), evaluation factors (Section M), pricing proposal (Attachment 3), weapons roster (Attachment 2) and officer document list (Attachment 5) are attached but not read; part of the PWS middle was also left out of the text.
- How and where to submit the proposal is not stated in the text read.
- How offers are evaluated and how heavily price counts is not stated in the text read.
- Whether firms without a main office in Florida can still win is not stated; the Florida representation and documents are required.
- The small business size standard, bond and insurance amounts, expected hours and wage rates for the Guard II category are not in the text read.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 561612
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Solicitation
- Office
- Region 4: Emergency Preparedness An, Atlanta, GA
- Product/service code
- S206 · Housekeeping – Guard
- Business type
- Security & guard services (FedReady's grouping, from NAICS 561612)
- Versions
9 versions have been posted, newest first.
- Oct 27, 2026 · Amendment 0008Due Nov 4, 2026
- Oct 27, 2026 · Amendment 0007Due Nov 4, 2026
- Oct 27, 2026 · Amendment 0006Due Nov 4, 2026
- Oct 25, 2026 · Amendment 0005Due Nov 4, 2026 (changed)
- Oct 25, 2026 · Amendment 0004Due Nov 2, 2026
- Oct 25, 2026 · Amendment 0003Due Nov 2, 2026
- Oct 24, 2026 · Amendment 0002Due Nov 2, 2026
- Oct 24, 2026 · Amendment 0001Due Nov 2, 2026
- Oct 23, 2026 · Solicitation (this version)Due Nov 2, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
This is a Labor Hour solicitation to request a proposal (RFP).for Level II Armed Guard Security Services.to support Lake Mary and Fort Myers Florida. Long Term Recovery Office (LTRO) in support of Region 4 DR4834 FL. Questions: Deadline : October 28, 2026 14:00pm Eastern Time.: Email Questions to: mimie.preston@fema.dhs.gov Email Questions to : betty,phillips @ fema.dhs.gov
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