Solicitation
Amend #0001 (11/25/2026) to add omitted docs: 02.1.1 Sol 70FBR427R00000001 & 2.2.1 Proposal Att 10 Evaluation Factors. Questions due 10/29/2026. Proposals due 11/04/2026 @ 2:30PM ET. All other terms, conditions, & instructions remain unchanged.
Department of Homeland Security · Federal Emergency Management Agency
AI summaryThe Federal Emergency Management Agency (FEMA), Region 4, wants armed guards (Level II protective security officers) at its Fort Myers and Lake Mary, Florida, offices for disaster DR4834 FL. This is a total small business set-aside, labor hour (paid by the hour worked) request for proposals (RFP), and Florida-based small businesses get the highest priority. The base period is one year, November 16, 2026 to November 15, 2027, plus a two-month option; the response due date is November 4, 2026, 2:30 PM Eastern. More in the summary
A newer version of this notice was posted Oct 27, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 25, 2026. The notice was amended Oct 27, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 3 of 11 attachments weren't read (2.2.1 Proposal Attachment 5 Technical Evaluation Document -PSO Document List.xlsx, 2.2.1 Proposal Attachment 3 APPENDIX - Pricing Proposal.xlsx and 1 more). Check the attachments on SAM.gov.
The Federal Emergency Management Agency (FEMA), Region 4, wants armed guards (Level II protective security officers) at its Fort Myers and Lake Mary, Florida, offices for disaster DR4834 FL. This is a total small business set-aside, labor hour (paid by the hour worked) request for proposals (RFP), and Florida-based small businesses get the highest priority. The base period is one year, November 16, 2026 to November 15, 2027, plus a two-month option; the response due date is November 4, 2026, 2:30 PM Eastern.
Who can bid (9)
- Small business: this is a total small business set-aside, so only small businesses can bid, and Florida-based small businesses get the highest priority.
- Copy of the State of Florida business license registration.
- State of Florida Security Company/Business License.
Show all 9Show fewer
- Proof of insurance: commercial general liability (claims-made) of $500,000 each occurrence, workers' compensation and employer's liability, and no exclusions that undermine security work (assault and battery, use of force, firearms).
- Financial responsibility: bank-certified proof of one month's payment, or proof of funds (financial statement, loan or credit limit) equal to the first month of the 12-month period offered.
- Proof the company owns the weapons it will use, plus a weapons list and a uniform and equipment list or plan to purchase.
- Each officer needs Florida Class D and Class G licenses, current firearms qualification, CPR/First Aid/AED card and baton or OC certification, shown with the proposal.
- Each officer must be at least 21 years old.
- Each officer needs at least two years of security or police experience, or two years of active duty, National Guard or reserve military experience.
How to submit: Email to mimie.preston@fema.dhs.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
- Serious: Total small business set-aside. Only small businesses can bid; larger firms are shut out.
- Serious: Florida-based small businesses get highest priority. A small business that does not reside or primarily do business in Florida may rank behind local firms, and it must submit local area documents.
- Serious: Florida security licenses and insurance needed with the proposal. The proposal must include Florida company and security business licenses, plus officer licenses; a firm without them cannot be rated.
Show all 11Show fewer
- Serious: 11 armed officers ready at the start. The vendor must have 11 Level II armed officers available at the start, and guard services are due within 24 hours of a task order.
- Serious: Bank proof of funds for the first month. You must show bank-certified proof of a month's payment with the proposal, which can strain a small firm's cash.
- Serious: Only FEMA's forms accepted; missing documents are non-responsive. A proposal missing a required document, or using a different form, can be rejected.
- Worth checking: Weapons ownership proof. A spreadsheet alone is not enough; you need an owner letter and purchase or insurance records for the weapons.
- Worth checking: Three past performance questionnaires. Without the questionnaires you are rated neutral, which can hurt in a best value tradeoff.
- Worth checking: Post hours can change at the start of a disaster. Labor hour work depends on disaster activity, so staffing and billed hours can change.
- Worth checking: Citizenship rule differs between documents. The PWS 3.1 certification lists U.S. citizenship, while the security language allows U.S. citizens or lawful permanent residents; ask the contracting officer which governs.
- Worth checking: FEMA background checks decide who can work. Each officer needs favorable FEMA vetting, and an unfavorable result removes that person for good.
Read from the notice and 8 attachments. 3 of 11 not read. Show which files.
- Sol_70FBR427R00000001_Amd_0001.pdf (read)
- 02.2.1 Sol_70FBR427R00000001.pdf (read)
- 2.2.1 Proposal Attachment 1 Performance Work Statement.pdf (read)
- 2.2.1 Proposal Attachment 8 Technical Evaluation Document - Certification of PWS 3.1.docx (read)
- 2 .2.1 Proposal Attachment 10 Evaluation Factors for Award.docx (read)
- 2.2.1 Proposal Attachment 7 Local Area Documentation Requirement..pdf (read)
- 2.2.1 Proposal Attachment 6 Determination of Finance Responsibility.pdf (read)
- 2.2.1 Proposal Attachment 4 Technical Evaluation Document Past Performance Questionnaire.docx (read)
- 2.2.1 Proposal Attachment 5 Technical Evaluation Document -PSO Document List.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- 2.2.1 Proposal Attachment 3 APPENDIX - Pricing Proposal.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- 2.2.1 Proposal Attachment 2 APPENDIX - Weapons Roster.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Provide Level II armed protective security officers (PSOs) at two FEMA offices: Fort Myers (3 officers plus 2 on standby, 5 total) and Lake Mary (4 primary officers plus 2 on standby, 6 total).
- Have 11 Level II armed officers available at the start of the contract; FEMA then issues a Guard Task Order Form for locations, dates and times, and work could be in any Florida county.
- Supply only Department of Labor category 27102 Guard II personnel who meet all state and local qualification rules.
- Do the guard work: control building access, screen people, packages and vehicles, process visitors, patrol, direct traffic, and respond to emergencies, all as set by the Post Orders.
- Keep logs and incident reports, and sign officers in and out on GSA Form 139 (guard duty register), with copies attached to each invoice.
- Furnish the uniforms, firearms, ammunition and equipment (the performance work statement (PWS) lists these under contractor furnished property).
- Get every state, city and municipal license and permit without government help.
- After award: the PWS table of contents lists a project plan, business continuity plan, progress reports and progress meetings; their details were not read.
- Contract type
- Labor hour: the Government pays an hourly rate for hours worked, up to a ceiling price; work is ordered with a Guard Task Order Form
- Period of performance
- Base of one year (November 16, 2026 to November 15, 2027) plus a two-month option
- Place of performance
- Florida: FEMA offices at 12651 Gateway Blvd, Ft. Myers and 701 International Pkwy, Lake Mary; the PWS says the requirement could occur in any Florida county
- Estimated value
- Not stated
- How they'll choose
- Best value tradeoff: Technical and Past Performance combined are significantly more important than price; highest priority goes to responsible small businesses based in Florida
- Offers due
- November 4, 2026, 2:30 PM Eastern (from the version posted Oct 25, 2026; amended since)
- How to submit
- Email to mimie.preston@fema.dhs.gov
- Page limits
- Working & Staffing Plan: 5 pages, font size 11; Project Plan: 5 pages, font size 11; Business Continuity Plan: 2 pages, font size 11; Use of Force Policy or Guidelines: 25 pages, font size 11
What they'll judge offers on
- Technical: (1) State license registration, (2) Security company/business license, (3) Proof of insurance, (4) Financial responsibility, (5) Weapons, uniforms and equipment, (6) Level II armed protective security officers, (7) Working and staffing plan, (8) Project plan, (9) Business continuity plan, (10) Use of force policy or guidelines
- Past Performance: three completed Past Performance Questionnaires; a missing questionnaire earns a neutral rating
- Price: Pricing Proposal spreadsheet; total of base and option prices checked for fairness, reasonableness and unbalanced pricing
What to include when you submit
- Attach: State License Registration, Security Company/Business License, Proof of Insurance, Working & Staffing Plan, Project Plan, Business Continuity Plan, and Use of Force Policy or Guidelines.
- Use only FEMA's attachments, no substitutes: Weapons Roster, Pricing Proposal, Past Performance Questionnaire, PSO Document List, Determination of Finance Responsibility, Local Area Documentation and Certification of PWS 3.1. Proposals lacking required documents are non-responsive.
- Send three completed Past Performance Questionnaires (Attachment 4); without it the past performance rating is neutral.
- Price: fill in cells E4 and E5 on the Pricing Schedule tab of the Pricing Proposal spreadsheet.
- Financial responsibility: return the bank-completed Determination of Finance Responsibility, with proof of one month's payment or proof of funds equal to the first month of the 12-month period offered.
- Weapons: list weapons by manufacturer, model, serial number and assignment (the Master Authorization List), with proof of ownership (an owner or controlling partner letter plus purchase or insurance records), and a list of uniforms and equipment or a plan to purchase.
- Officers: send one Certification of PWS 3.1 and the PSO Document List, with each officer's Class D and Class G licenses, current firearms qualification, CPR/First Aid/AED card and baton or OC certification, in order by the names listed.
- Local area: complete the Florida residency representation (Federal Acquisition Regulation (FAR) 52.226-3) and attach the main office lease or ownership record, Florida Secretary of State registration, and 12-month revenue and employee records.
- Working & Staffing Plan: leave out personally identifiable information, and cover 24 to 48 hour staffing, vetted and unvetted officers available, no-show replacement time, and lodging.
- Name and give the citizenship of any non-U.S. citizens proposed to work on the contract.
- Acknowledge Amendment 0001 before the response due date.
After award, you must have
- Officers must pass a FEMA background investigation (fitness screening) before they start work; unfavorable results are final. From 2.2.1 Proposal Attachment 1 Performance Work Statement.pdf:
Unfavorable adjudications are final and not subject to review or appeal.
Not in the notice text
- Only part of the solicitation (02.2.1 Sol_70FBR427R00000001.pdf) and of the PWS (2.2.1 Proposal Attachment 1 Performance Work Statement.pdf) was read; the Pricing Proposal, Weapons Roster and PSO Document List spreadsheets were attached but not read.
- Hourly rates, estimated hours and any ceiling price are not in the text read; they are in the Pricing Proposal spreadsheet, which was not read.
- The contract's total value is not stated.
- Whether a Department of Labor wage determination applies is not stated in the text read.
- The Guard Task Order Form and Post Orders (PWS attachments 01 and 09) were not among the files read, so the exact posts and shift hours are unknown.
- PWS details after section 2.10, including uniforms, firearms, ammunition, travel and deliverables, were not fully read.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 561612
- How to submit, from the AI summary: Email to mimie.preston@fema.dhs.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 27, 2026
- Notice type
- Solicitation
- Office
- Region 4: Emergency Preparedness An, Atlanta, GA
- Product/service code
- S206 · Housekeeping – Guard
- Business type
- Security & guard services (FedReady's grouping, from NAICS 561612)
- Versions
9 versions have been posted, newest first.
- Oct 27, 2026 · Amendment 0008Due Nov 4, 2026
- Oct 27, 2026 · Amendment 0007 (this version)Due Nov 4, 2026
- Oct 27, 2026 · Amendment 0006Due Nov 4, 2026
- Oct 25, 2026 · Amendment 0005Due Nov 4, 2026 (changed)
- Oct 25, 2026 · Amendment 0004Due Nov 2, 2026
- Oct 25, 2026 · Amendment 0003Due Nov 2, 2026
- Oct 24, 2026 · Amendment 0002Due Nov 2, 2026
- Oct 24, 2026 · Amendment 0001Due Nov 2, 2026
- Oct 23, 2026 · SolicitationDue Nov 2, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
This is a Labor Hour solicitation to request a proposal (RFP).for Level II Armed Guard Security Services; to support Lake Mary and Fort Myers Florida. Long Term Recovery Office (LTRO) in support of Region 4 DR4834 FL.in the State of Florida. Questions: Deadline : October 29, 2026 @ 14:30 pm Eastern Time.: Prosposals Due: November 4, 2026 @ 14:30pm Eastern Time Email Questions to: mimie.preston@fema.dhs.gov and Email Questions to : betty,phillips @ fema.dhs.gov
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