Solicitation
Emergency Residential and Case Management Services- VA New Jersey Health Care System- Health Care for Homeless Veterans (HCHV) Program
Department of Veterans Affairs
AI summaryThe Department of Veterans Affairs (VA), for the VA New Jersey Health Care System, wants a contractor to run emergency housing and case management for 30 homeless Veterans at its own facility in one of 14 New Jersey counties. The response due date is suspended until further notice because of pending litigation. The schedule shows a base year from October 1, 2026 (passed) through September 30, 2027, plus four one-year options. More in the summary
A newer version of this notice was posted Oct 21, 2026. It moves the due date from Jun 30, 2026 to Dec 31, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. This summary may miss requirements: 3 of 15 attachments weren't read (D.11 KEY PERSONNEL.xlsx, D.5 REFERRAL FORM.pdf and 1 more). Check the attachments on SAM.gov.
The Department of Veterans Affairs (VA), for the VA New Jersey Health Care System, wants a contractor to run emergency housing and case management for 30 homeless Veterans at its own facility in one of 14 New Jersey counties. The response due date is suspended until further notice because of pending litigation. The schedule shows a base year from October 1, 2026 (passed) through September 30, 2027, plus four one-year options.
Who can bid (8)
- A facility in one of the 14 listed New Jersey counties that can provide at least 30 beds every day
- The facility must already run an active residential treatment program
- Active System for Award Management (SAM) registration, both when quotes are due and at award
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- At least 30% of the facility's beds (9 of 30) must meet ADA accessibility rules for both male and female Veterans (Amendment 0004 lowers this from 33 percent)
- The facility must pass a VA initial inspection (the HCHV inspection packet, Attachment D.7) before it is approved
- New Jersey licenses, permits, certifications, insurance and accreditations needed to run the facility
- Signed Immigration and Nationality Act certification (Attachment D.2) with the quote
- Certification that the OIG list of excluded individuals and entities was reviewed and the firm and its key personnel are not on it
Things to watch (9)
From the version posted Oct 21, 2026.
- Serious: Must already have a qualifying New Jersey facility. You need an existing, operating residential program with at least 30 beds in one of 14 named counties; a business without one cannot bid.
- Worth checking: VA inspection of the facility before approval. Every item on the HCHV inspection packet is evaluated, and the site must be approved by the HCHV National Program Office before Veterans are placed.
- Worth checking: Paid only for occupied beds; small guaranteed minimum. VA decides who is referred and pays only for beds filled by a VA-referred Veteran; the only guaranteed order is $25,000 in the base period.
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- Worth checking: Round-the-clock operation. The program must run every hour of every day, so staffing for nights, weekends and holidays is part of your quote.
- Worth checking: Veteran-owned status is scored. SDVOSB or VOSB status adds to your score; firms that are not veteran-owned can get some credit by naming certified SDVOSB or VOSB subcontractors.
- Worth checking: Three similar past contracts needed. You must list three references for similar-sized work, ongoing or finished in the past three years, and each must email VA its form; a firm with no relevant history gets a neutral rating.
- Worth checking: Price every period or the quote is removed. The quote must price the base year and all four option years; partial pricing makes the quote incomplete and it is dropped.
- Worth checking: 24/7 staffing plan and key personnel. You must show how the program is staffed around the clock, a plan for long absences, and how new hires would start within 30 calendar days of award.
- Minor: Accessible bed share lowered to 30 percent. Amendment 0004 changes the share of ADA-accessible beds from 33 percent to 30 percent, which is 9 of 30 beds.
Read from the notice and 12 attachments. 3 of 15 not read. Show which files.
- 36C24226Q0118 0004 REVISE PERFORMANCE WORK STATEMENT 7.2.1.1. ACCESSIBLE ROOM REQUIREMENT.pdf (read)
- 36C24226Q0118 EMERGENCY RESIDENTIAL AND CASE MANAGEMENT- RFQ.pdf (read)
- 36C24226Q0118 0003 DUE DATE INDEFINITELY SUSPENDED UNTIL FURTHER NOTICE.pdf (read)
- 36C24226Q0118 0002 EXTEND DUE DATE TO 07-10-2026.pdf (read)
- 36C24226Q0118 0001 EXTEND DUE DATE OF QUESTIONS AND QUOTES.pdf (read)
- D.8 REQUEST FOR EXTENSION OF PER DIEM.pdf (read)
- D.7 INSPECTION PACKET.pdf (read)
- D.3 PAST PERFORMANCE REFERENCES.pdf (read)
- D.2 CONTRACTOR CERTIFICATION - IMMIGRATION AND NATIONALITY ACT.pdf (read)
- D.10 INCIDENT REPORT.pdf (read)
- D.9 MEDICATION REVIEW FORM.pdf (read)
- D.6 VHA DIRECTIVE 1162.04 AMENDED- HEALTH CARE FOR HOMELESS VETERANS CONTRACT RESIDENTIAL SERVICES PROGRAM.pdf (read)
- D.11 KEY PERSONNEL.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- D.5 REFERRAL FORM.pdf: not summarized: open it on SAM.gov
- D.4 WAGE DETERMINATIONS.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Emergency housing at the contractor's own New Jersey facility for Veterans referred by VA: a private bed, three meals a day, snacks, laundry, linens and basic hygiene items
- Open 24 hours a day, 7 days a week, 365 days a year, with at least 30 beds available every day
- Case management: a written individual service plan within two weeks of admission, one-on-one meetings at least weekly, and a plan to move each Veteran to permanent housing in 60 to 90 days (no more than 180 days without a planned reason)
- Therapeutic and rehabilitative services: daily structured groups, counseling, medication monitoring, and house meetings at least once a week
- Weekly case conferences with the VA Health Care for Homeless Veterans (HCHV) liaison, and suicide and homicide risk screening at each contact
- At least 30% of beds (9 of 30) must meet Americans with Disabilities Act (ADA) accessibility rules, for both men and women
- A transportation plan and clinical documentation and medication management for each Veteran
- Bill monthly in arrears at one all-inclusive daily rate per Veteran, paid only for beds occupied by a VA-referred Veteran
- Contract type
- Request for quotations (RFQ) for commercial services; indefinite-quantity (VA orders as needed) at one all-inclusive daily rate per Veteran, with an estimated 10,950 bed days a year
- Period of performance
- Base year October 1, 2026 through September 30, 2027, plus four one-year options (through September 30, 2031), and an option to extend services up to six months
- Place of performance
- The contractor's own facility in one of these New Jersey counties: Bergen, Essex, Hudson, Hunterdon, Mercer, Middlesex, Monmouth, Morris, Ocean, Passaic, Somerset, Sussex, Union or Warren
- Estimated value
- Maximum total contract amount over the base period and four options: $11,000,000.00. Guaranteed minimum order: $25,000.00 in the base period only
- How they'll choose
- Comparative best-value evaluation: quotes are compared with each other, and award goes to the quote most advantageous to the Government, price and other factors considered. The non-price factors together matter more than price.
- Offers due
- Not set. The due date is suspended until further notice. The SAM.gov response date field shows December 31, 2026, 4:30 PM Eastern.
What they'll judge offers on
- Technical Capability: (A) Facility (VA inspection packet, property availability, safety and privacy, bed layout and accessibility, meal plan, New Jersey licenses, permits and insurance), (B) Experience, (C) Key Personnel and Staffing, (D) Therapeutic and Rehabilitative Services (group schedule, engagement, case management, transportation, clinical documentation and medication management)
- Past Performance: how recent, relevant and good it is; no relevant history gets a neutral rating
- Service-Disabled Veteran-Owned Small Business (SDVOSB) / Veteran-Owned Small Business (VOSB) status, including plans to subcontract to certified SDVOSBs or VOSBs
- Price: total of all line-item prices, checked for reasonableness
What to include when you submit
- Technical narrative, Subfactor A (Facility): cover the inspection packet (Attachment D.7), property availability, safety and privacy, bed layout, total beds, accessibility, a meal plan, and New Jersey licensure, permits, certifications, insurance and accreditations
- Technical narrative, Subfactor B (Experience): for each contract, give the other party's legal name, contract number, program description, dates, program size (yearly bed days and yearly value), and a verifier's name, phone and email
- Technical narrative, Subfactor C (Key Personnel and Staffing): 24/7 staffing plan, a plan for staff vacancies or absences over one week, key personnel on Attachment D.11, and how new hires would start within 30 calendar days of award
- Technical narrative, Subfactor D (Therapeutic and Rehabilitative Services): proposed group schedule, how Veterans will be engaged, case management methods, transportation plan, and clinical documentation and medication management plan
- Past performance: three references (Attachment D.3) for contracts of similar scope, size and complexity that are ongoing or finished within the past three years; each reference emails the past performance form to Danelle.Wassink@va.gov by the solicitation deadline
- SDVOSB/VOSB statement: select SDVOSB, VOSB, non-veteran firm proposing to subcontract to a certified SDVOSB or VOSB (naming them, with a description and approximate dollar values), or N/A
- Also submit: Quality Assurance Surveillance Plan (QASP, Attachment D.1), Immigration and Nationality Act certification (D.2), key personnel (D.11), a certification that the Office of Inspector General (OIG) excluded-individuals list was checked, copies of insurance certificates, and the same certification from any subcontractors
- Large businesses must also send a small business subcontracting plan, or a signed letter on company letterhead saying no subcontracting is possible
- Price: complete SF 1449 blocks 17a, 17b and 30a through 30c, Section B.1, acknowledgment of amendments, and the Section B.2 price schedule with a price for the base year and all four option years; blank or partial pricing is removed from consideration
Not in the notice text
- Much of the RFQ was not read: the middle of the main RFQ file (about 215,000 characters, including most of the performance work statement and the instructions for quoters) and part of the VHA directive (Attachment D.6) were left out here. D.4 wage determinations and D.5 referral form were attached but not read, and D.11 key personnel (a spreadsheet) was attached but not read.
- The new response due date, and whether the schedule dates (base year starting October 1, 2026) will change when the suspension ends
- How quotes are to be submitted (email, portal or other) and any page limits
- Insurance amounts and the pay rates in the wage determinations
- Who the current provider is, if any: no incumbent is named in the parts read
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Jun 5, 2026
- Notice type
- Solicitation
- Office
- 242-Network Contract Office 02 (36C242), Albany, NY
- Product/service code
- G004 · Social – Social Rehabilitation
- Business type
- Medical & healthcare (FedReady's grouping, from NAICS 624221)
- Versions
7 versions have been posted, newest first.
- Oct 21, 2026 · Amendment 0006Due Dec 31, 2026
- Oct 21, 2026 · Amendment 0005Due Dec 31, 2026
- Jul 9, 2026 · Amendment 0004Due Dec 31, 2026
- Jul 9, 2026 · Amendment 0003Due Dec 31, 2026 (changed)
- Jun 29, 2026 · Amendment 0002Due Jul 10, 2026 (changed)
- Jun 5, 2026 · Amendment 0001 (this version)Due Jun 30, 2026 (changed)
- May 15, 2026 · SolicitationDue Jun 15, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
The Department of Veteran Affairs (VA) requires a contractor to provide emergency residential housing and case management services to homeless Veterans as part of the Community Based Health Care for Homeless Veterans (HCHV) program for the VA New Jersey Health Care System. The due date for quotes is indefinitely suspended until further notice due to pending litigation before the U.S. Court of Federal Claims. Please regularly check back www.sam.gov for updates and future announcements related to this procurement.
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