Residential Reentry Services and Home Confinement Services located within the Hampton Roads, Virginia Metro Area to include the cities of Virginia Beach, Norfolk, Chesapeake, Newport News, Hampton, Portsmouth, Suffolk, Poquoson, and Williamsburg.

What they want

• Run an RRC for male and female federal offenders in Hampton Roads, with a guaranteed minimum of 39 average daily population (ADP: the average number of residents each day), 35 male and 4 female, and an estimated maximum ADP of 96 (86 male, 10 female).
• Run a home confinement program (offenders live at home under supervision) within 100 miles of the RRC, with a guaranteed minimum ADP of 30 and an estimated maximum ADP of 75.
• Provide accountability and security for residents in the facility, at work and in the community, including routine use of smartphones as outlined in the statement of work.?
• Run reentry programs that help each resident meet an Individualized Program Plan, including a cognitive behavioral program and links to community resources.
• Have the facility ready for operation within 120 days after contract award, and meet the statement of work for food service and medical services.
• Staff the center with trained people: 40 hours of training before working with federal residents and 20 hours of annual training.
• Bill the monthly rate while ADP is at or below the minimum (39 RRC, 30 home confinement), and the daily rate for the tiers above it.

What they'll judge offers on

• Past Performance (most important): In-House RRC factors, equal to each other: (a) Accountability, (b) Programs, (c) Community Relations, (d) Personnel, (e) Communications and Responsiveness; plus Home Confinement: (a) Accountability, (b) Programming. In-House factors count more than Home Confinement.
• Technical/Management: (1) Site Location: (a) Site Validity and Suitability, (b) Community Relations Program; (2) Accountability and Security; (3) Programs; (4) Facility; (5) Personnel; (6) Home Confinement: (a) Accountability, (b) Programming. In-House RRC elements count more than Home Confinement.
• Price: checked for reasonableness and weighed against the non-price ratings; it matters more as those ratings get closer. A proposal risk assessment is also made.

What to include when you submit

• Send three separate PDF files: a Business proposal, a Technical/Management proposal and a Past Performance proposal.
• Business proposal: a cover letter with firm rates for the Base Period and all Option Years (no sliding scales), Section A (SF 33, the solicitation form), Section B (prices), the Section J attachments listed in Section L, and Section K (representations and certifications).
• Business proposal also includes the BOP Environmental Checklist and the Service Contract Business Management Questionnaire, with financial statements, trade and bank references, licensing and the five most recent contracts.
• Technical/Management proposal: a cover sheet with the place of performance and a contact person authorized to represent the offeror,? with phone and email, who will be present at the on-site inspection.
• Include signed proof of right to use the site (a deed, lease, bill of sale, option to lease or buy, or contingency lease or deed) and proof of zoning approval; if zoning proof is not in the proposal, send it within 90 days after proposal submission.
• Include the Local Area Concerns attachment for facilities within a half-mile, floor plans, site plans and photographs taken within 120 days of submission, and the signed RRC Contract Facility Certificate of Compliance.
• Include signed copies of the notification letters sent by registered or certified mail to the primary local law enforcement agency, two levels of local officials and the congressional representative, plus community support documents dated after the Pre-Solicitation Notice was posted.
• Include a staffing pattern and job descriptions for key staff, the minimum qualifications for staff who work with residents, a Prison Rape Elimination Act compliance approach, and a plan for resident transportation or transit vouchers.
• Past Performance: send the five most relevant federal, state, local or commercial contracts from the past three years, not BOP RRC contracts, and send client and bank notification letters to your references yourself.
• Keep the proposal valid for at least 240 days after the solicitation closes.

After award, you must have

• Facility ready for operation within 120 days after contract award. From 15BRRC27R00000002.pdf: …ensuring operational availability within 120 days after contract award…
• Enroll in E-Verify (a federal employment eligibility system) within 30 days after award if not already enrolled, and use it for the contract period. From 15BRRC27R00000002 Solicitation Cover Letter.pdf: …contractors must enroll in and comply with the E-Verify Program…

Current contractor

No incumbent is named in the documents read.

Not in the notice text

• Attached but not read: most of Section L (L.1 to L.6, the middle of the solicitation file), the Section B to K text between them, most of the statement of work, and Section J attachments 10 to 13 (Local Area Concerns, Subcontracting Plan, FBOP ATU Vendor Attestation, and Wage Determination 2015-4341 Rev 36).
• How and where proposals must be delivered, the file size limits, and whether there is a question deadline; Section L was not read.
• Whether Service Contract Act wage rates apply; a wage determination is attached but was not read.
• Whether a small business must send a subcontracting plan; the plan form is attached but was not read.
• The Government's estimate or total contract value is not stated.
• Which response due time governs: 10:00 AM Mountain on SAM.gov, or 1:00 PM Mountain on the solicitation form and cover sheet.