Presolicitation
Fleet Vehicle Insurance for the U.S. Mission Italy
Department of State
AI summaryWritten interest is due November 7, 2026 for fleet vehicle insurance for U.S. Mission Italy; only firms that send it get the solicitation, which will not be posted on SAM.gov. The U.S. Embassy Rome plans a firm-fixed-price (FFP: one set price) contract for about 130 vehicles in Rome, Naples, Florence and Milan, for a base year plus one option year. This is a presolicitation, so the RFQ (request for quotation) is not yet issued. More in the summary
Advance notice of a coming solicitation, not a bid yet. If it asks for capability statements, sending one is free and puts you on Department of State's list before the solicitation is posted. See the contact
AI summary Beta
Some details are in the notice's attachments, which this summary didn't read. Check the attachments on SAM.gov.
Written interest is due November 7, 2026 for fleet vehicle insurance for U.S. Mission Italy; only firms that send it get the solicitation, which will not be posted on SAM.gov. The U.S. Embassy Rome plans a firm-fixed-price (FFP: one set price) contract for about 130 vehicles in Rome, Naples, Florence and Milan, for a base year plus one option year. This is a presolicitation, so the RFQ (request for quotation) is not yet issued.
Who can bid
- Registration at the Italian IVASS/RUI insurance database, with proof sent in your email of interest.
- Authorization to operate and do business in Italy.
- Registration in the System for Award Management (SAM) before submitting an offer.
How to submit: Written interest by email to both CarforaT@state.gov and RomeGSOProcurement@state.gov; offers will be emailed, each email under 25MB. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch
From the version posted Oct 23, 2026.
- Serious: Required earlier step: written interest by November 7, 2026. The solicitation will not be on SAM.gov. A business that does not send its application by email cannot receive it and may be shut out.
- Serious: Italian insurance registration and authorization required. Work is in Italy, and proof of IVASS/RUI registration plus authorization to do business in Italy are required. A U.S. firm without them cannot take part.
- Minor: Pre-quotation conference planned. A pre-quotation conference is planned, and its date will be in the solicitation. Only firms that sent interest will see that date.
Read from the notice text only.
Full summary
What they want
- Insure the U.S. Mission Italy fleet vehicles in Rome, Naples, Florence and Milan.
- Estimated number of vehicles insured per year: 130.
- Base year plus one option year, if the Government exercises it.
- Firm-fixed-price contract.
- Contract type
- Firm-fixed-price
- Period of performance
- One base year with one option year
- Place of performance
- Italy (outside the United States); vehicles in Rome, Naples, Florence and Milan
- Estimated value
- Not stated
- How to submit
- Written interest by email to both CarforaT@state.gov and RomeGSOProcurement@state.gov; offers will be emailed, each email under 25MB
What to include when you submit
- Send the email of interest by November 7, 2026 to both addresses.
- Include the firm's name; the point of contact's name, telephone number and email address; and the firm's complete physical and mailing addresses.
- Include proof of registration at the Instituto per la Vigilanza sulle Assicurazioni (IVASS/RUI) database, Italy's insurance regulator register (www.ivass.it).
- Only firms that send this application will receive the solicitation package.
Not in the notice text
- The solicitation is not posted on SAM.gov. It goes only to firms that send the interest email, so the offer due date, evaluation and requirements are unknown.
- SAM.gov gives no response date.
- The currency of offers, treatment of host-country taxes, and any local office requirement are not stated.
- The contract value is not stated.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Written interest by email to both CarforaT@state.gov and RomeGSOProcurement@state.gov; offers will be emailed, each email under 25MB. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Presolicitation
- Office
- U.S. Embassy Rome
- Product/service code
- G008 · Social – Government Insurance Programs: Other
- Business type
- Consulting & professional services (FedReady's grouping, from NAICS 524210)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Solicitation
Full notice text from SAM.gov
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