Solicitation
Third Party Liability (TPL) Insurance for All Embassy Vehicles (OFV)
Department of State
AI summaryThe U.S. Embassy in Riyadh, Saudi Arabia, wants one year of third party liability insurance (cover for injury or damage a vehicle causes to other people) for the 221 government-owned official vehicles in its schedule. Award goes to the lowest-priced acceptable quote, under a firm-fixed-price (FFP: one set price) purchase order. The work is outside the United States, quotes are priced in Saudi riyals, and the response due date is November 18, 2026, 5:00 PM Eastern. More in the summary
AI summary Beta
The notice looks incomplete: Part of the solicitation PDF wasn't read: the end of Section 4 (evaluation) and the start of Section 5 (representations and certifications). Check the full PDF on SAM.gov. Check the attachments on SAM.gov.
The U.S. Embassy in Riyadh, Saudi Arabia, wants one year of third party liability insurance (cover for injury or damage a vehicle causes to other people) for the 221 government-owned official vehicles in its schedule. Award goes to the lowest-priced acceptable quote, under a firm-fixed-price (FFP: one set price) purchase order. The work is outside the United States, quotes are priced in Saudi riyals, and the response due date is November 18, 2026, 5:00 PM Eastern.
Who can bid (6)
- Active registration in the System for Award Management (SAM) at the time the quote is sent, with proof of registration and the unique entity ID included.
- An established business with a permanent address and phone listing in Saudi Arabia, or a plan to open an office there within 30 days of contract award.
- Authorization to do business in Saudi Arabia and all licenses and permits needed to perform, or a plan to get them, with copies of any you hold.
Show all 6Show fewer
- A project manager or liaison to the Embassy who understands written and spoken English.
- Past performance: clients from the past three years, with international experience if you have none in Saudi Arabia.
- A copy of the Certificate of Insurance, or a statement that the contractor will get the required insurance and the name of the insurance provider.
How to submit: Email to RiyadhContracting@state.gov with the subject line "Request for Quotations – 19SA7027Q0005" at a minimum. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
From the version posted Oct 20, 2026.
- Serious: Saudi Arabia office or presence required. You need an established business with a permanent address and phone in Saudi Arabia, or a plan to open an office there within 30 days of award, which a U.S.-only small business may not be able to meet.
- Serious: Local authorization, licenses and labor law. The contractor warrants it is authorized to do business in Saudi Arabia, holds the needed licenses and permits, and follows the country's laws, decrees and labor standards.
- Worth checking: Prices in Saudi riyals with 15% VAT shown separately. All premiums must be in Saudi riyals, so exchange-rate risk is yours. VAT is left out of the rates and listed as its own line on the quote and each invoice.
Show all 9Show fewer
- Worth checking: Incomplete quotes will not be accepted. Every vehicle needs a premium, and all required forms, proof of SAM registration and Section 3 items must be sent with the quote. Check a SAM.gov registration.
- Worth checking: Legal help continues after the policy ends at no extra charge. The insurer must manage court cases through final resolution even after the policy expires, without added fees, so claims costs can run past the one-year term.
- Worth checking: Coverage table and loss-ratio exhibit unclear. The coverage table lists 10,000,000 as the sum insured in SAR beside bodily injury, and the property damage row and Exhibit 1 (the loss ratio) couldn't be read. Check both on SAM.gov or ask the Contracting Officer.
- Minor: Start of the one-year term described two ways. One section says the term runs one year from the date of contract award; another says it starts on the Notice to Proceed date and runs 12 months. Ask which one governs.
- Minor: Premiums in riyals but order limits in U.S. dollars. The order minimum is USD 500.00 and the maximum is USD 55,000.00, while premiums are priced in Saudi riyals. Ask the Contracting Officer how the limits apply to riyal premiums.
- Minor: Foreign firms may face 2% excise tax withholding. A non-U.S. contractor without a completed IRS Form W-14 with each invoice has 2 percent withheld from payments.
Read from the notice and 1 attachment. Show which files.
- 19SA7027Q0005.pdf (read)
Full summary
What they want
- Third party liability insurance covering bodily injury (including passengers) and property damage for each vehicle in the schedule
- Cover for every vehicle listed, with an annual premium priced for each one in Saudi riyals and value added tax (VAT) shown as a separate line
- A contractor representative for daily contract administration, who hand-carries documents such as accident reports to the contractor's office
- Legal help on court cases from covered accidents, through final resolution even if the policy has expired, at no extra charge, when the Department of Justice and the Contracting Officer approve
- Monthly status reports on every vehicle in an accident, and a report of resolved cases every six months
- A list of covered vehicles and the policy documents within 10 days of award, updated within 10 days of each contract change
- Prices for vehicles the Government adds or removes during the year, proposed within 5 days of the Contracting Officer's request
- Contract type
- Firm-fixed-price purchase order
- Period of performance
- One year (12 months). One part of the schedule says one year from contract award; another says 12 months from the start date in the Notice to Proceed. No option periods are stated.
- Place of performance
- Riyadh, Saudi Arabia (U.S. Embassy Riyadh); SAM.gov lists SAU, outside the United States
- Estimated value
- Contract maximum of USD 55,000.00 for all orders (minimum USD 500.00). This is the order ceiling, not a Government estimate.
- How they'll choose
- Lowest priced, acceptable, responsible offeror (lowest price technically acceptable)
- Offers due
- November 18, 2026, 5:00 PM Eastern
- How to submit
- Email to RiyadhContracting@state.gov with the subject line "Request for Quotations – 19SA7027Q0005" at a minimum
What they'll judge offers on
- Price: the lowest total, found by multiplying offered prices by the estimated quantities in the price schedule
- Acceptability: the quote follows the RFQ terms and includes the technical information in Section 3 (past performance, work plan, local licenses, certificate of insurance or insurer name)
What to include when you submit
- Submit in English; incomplete quotes will not be accepted
- Use MS-Word, MS-Excel or Adobe Acrobat (PDF) files; each email must stay under 30MB, and multiple emails are numbered in the subject line (Email 1 of 2, Email 2 of 2)
- Send a completed Standard Form 1449 (SF 1449: the form you sign and return as your offer), Section I pricing, Section 5 representations and certifications, the Section 3 information, and proof of System for Award Management (SAM) registration with the unique entity ID (UEI)
- Price every vehicle in the schedule with an annual premium in Saudi riyals, and show VAT as a separate line item
- Fill in fixed retention amounts (the part of the premium that is not for paying claims) for bodily injury and property damage, in the premium's currency, not as a percentage of the premium
- Include Defense Base Act (DBA) insurance premium costs for employees, as the instructions require
- Name a project manager or liaison to the Embassy who understands written and spoken English
- Show an established business with a permanent address and phone listing in Saudi Arabia, or a plan to open an office there within 30 days of contract award
- Send a list of clients over the past three years with contract dates, places of performance, values and contact details; if you have not done comparable work in Saudi Arabia, give your international experience
- Show you can provide the people, equipment and money needed
- Give your plan to get all licenses and permits required by local law, or a copy if you already have them
- Include a work plan covering the work elements, the equipment and materials needed, and a plan for quality and contract oversight
- Include a copy of the Certificate of Insurance, or a statement that you will get the required insurance and the name of the insurance provider
Not in the notice text
- Part of the solicitation PDF wasn't read: the end of Section 4 (evaluation) and the start of Section 5 (representations and certifications). Check the full PDF on SAM.gov.
- Whether a non-insurer (broker) can quote, or only a licensed insurer: the documents say only to show a certificate or name the insurance provider
- Which insurance licenses the Saudi authorities require: the notice says only to get all licenses and permits required by local law
- Why Defense Base Act (DBA) insurance premium costs for employees are requested for a vehicle insurance contract
- Exhibit 1 (the three-year loss ratio) and the property damage row of the coverage table couldn't be read; check them on SAM.gov
- The time zone for the question deadline of October 28, 2026
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to RiyadhContracting@state.gov with the subject line "Request for Quotations – 19SA7027Q0005" at a minimum. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Solicitation
- Office
- U.S. Embassy Riyadh
- Product/service code
- G009 · Social – Non-Government Insurance Programs
- Business type
- Consulting & professional services (FedReady's grouping, from NAICS 524298)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
Dear Prospective Quoter: Enclosed is a Request for Quotations (RFQ) for Third Party Liability Insurance (TPL). If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. Quotations are due by Wednesday, November 18, 2026 (no quotations will be accepted after this time). Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to RiyadhContracting@state.gov . The subject line of all emails must, at a minimum, read: “Request for Quotations – 19SA7027Q0005”. It is important to make sure the submission is made in specific size and format such as MS-Word 2007/2010, MS-Excel 2007/2010 or Adobe Acrobat (pdf file). In addition, file sizes must not exceed 30MB. If the file size should exceed 30MB, then please submit separate emails which are less than 30MB each. If multiple emails are submitted, please identify in the subject line the sequential order for each email (for example, if submitting two separate emails, you would include the following information: Email 1 of 2; Email 2 of 2). In order for a quotation to be considered, you must also complete and submit the following: SF-1449 Section I, Pricing Section 5 Representations and Certifications Additional information as required in Section 3 Proof of SAM Registration Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement. Direct any questions regarding this solicitation by email to: RiyadhContracting@state.gov Questions should be submitted on or before close-of-business (17:00 hours), Wednesday, October 28, 2026.
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